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HomeMy WebLinkAboutKMB 05/14/2024KMB Meeting Minutes 14 May 2024 but>7r11I{� P tt �'t� J l Y` rlrl o G } s 44 { (^ tit FNil .1 aL>.viCRa "Empowering residents, businesses and government to make Mansfield a greener, cleaner place to live, work and play." KEEP MANSFIELD BEAUTIFUL COMMITTEE Meeting Minutes Meeting Date: 14 May 2024 @ 7:00 p.m, Location: Room 3A/B-Mansfield Town Hall Attendees: Jeff Ward (Chair), Danielle Dupre, Ana Newell, Martha O'Connell, Pat Colbert, Janice Wivagg, Kristy Brooks (Regular Guest Participant — Liaison, Waste Reductions& Recycling Committee), Maria Borland (Guest'— Mansfield Girls Softball League Board Member) Absent: Neil Rhein (Guest), Kelly Kemp, Mike Healey, Welcome & Call to Order • Meeting called to order at 7:10 p.m. • Motions made to accept minutes from previous KMB meeting of 9 April and approved by members in attendance. Treasurer's Report Treasurers Report as of 14 May 2024 Town Account FY 2024: $10,189.05 Mural Account: 1 1 36 Net Total: $11,906.41 KMB Meeting Minutes 14 May 2024 Page 1 Breakdown of Financials by KMB Program wgrm' 'TdwnkialF.:" rffuadanoBank-- .... 'Payl+al PpyPalfees :,..:£xpenses: . fYf Cleariu 1<'b23",': $100.00 0 $20.00 0 0 $120.00 0. 0 0 0 $278.97 ($278.97) $536.00 0 $445.00 $3.63 $5,874.40 ($4,897.03) s 06Wer'VOR r $240.00 $296.04 $60.00 0 $136.64 $459.40 $IOIW'etfYeJs' $3,090.00 0 $1,380.00 $13.61" $2,959.80 $1,496.59 'AdtYPl�.xot 0 0 0 0 $837.81 ($837.81) II$BEttei,;, 8tt and i623 ' $300.00 0 0 0 0 $300.00 NIPBat€te=.` $1,800.00 $1,800.00 tcMa .. Adrlll11113tretten,.�, $1,920.69 $0.24 $25.00 0 $1,129.66 $816.27 V!OddIIIIVI lif.4ISht . 0 0 0 - 0 $75.96 ($7S.96) :AilntaaBankelf<. 0 0 0 0 $133.39 $133.39 Mlka6lCEatthyt- K4eroertal Fund 0 0 $4.37 0 $179.99 ($175.62) Totals:FY 2024 :.$10,217.34 >, 0 -.0 $17.34 ;.$11,606.62 ,. ,$1,406.52) Total Balances Prior Yrs, as of FEY 2023 '1$21,595.57 $11;595.S7 Total FY 2024 $10,189.05 Town KMB Budget 2024' "$2,000.00 0 0 0 '$2,000.00 $0.00 ' MuratAcceunt•' ,$1,717.36 $2,717.36 NETTotal $11,906.41 *Note 1*: Town of Mansfield KMB Budgeted/Appropriated Monies: KMB received funding from Town of Mansfield in the amount of $2,000 in July 2023 (Acct#:01180200-570000) for fiscal year 2024 projects/programs. The funds allocated for FY 2024 were used to offset the cost of the t`shirts for the 2024 Spring Great Mansfield Cleanup event. **Note 2: Mural Account: $1,717.36`remains in the original account set up when mural was commissioned. Since the mural is 10 years -old, an assessment of its current condition and restoration activity was performed. A formal project plan will be put in place to address the mural restoration. ***Note 3 — NIP Bottle Stipend Report for July 2023-April 2024 Minutes 14 May 2024 KMB Meeting Minutes 14 May 2024 2/2024 1 $50.00 $50.00 $50.00 3/2024 1I$50.00 $50.00 $50.00 4/2024 1 $50.00 $50.00. $50.00 In earl October 2023 the outstanding Nip Bottle Stipend Fund check from Bristol Liquors was r y deposited. An amount of $300.00 due for Y2023 ar was included. RNR Rte.106 Liquors will pay its an Summary Report of Past NIP Bottle Stipends for Ji N /zozz ¢so.00 $50.00 �8/2022 ;$50.00 '$50.00 � 9/2022 $50.00 ; $s0.00 10/2022 !$50.00 $50.00 111/2022 $so,00 $50.00 1 t2/2022 1$50.00 1$50.00 , $30 =1/2023 $50.00 $50.00 2/20z3 $50.00 E$50.00 ;...; j3/2023 1$50.00 $50.00 j 4/2023 1$50.00 ;$so.00 15/2023 �$50 00 z$50.00 '... {6/2023 1$50.00 °$50.00 J i Totals FY 2023 $600.00 $600.00 1$301 Fundraising 1. Fundraising 2024 Mural Restoration Protect Funding - The KMB restoration as a KMB project. The committee agre to fund the project. The committee was informed mural restoration project, A future meeting is plan forthcoming. There may be some future fundraising efforts undt mural restoration. Target date for the restoration c celebration on 23 August 2025. Ideally, the mural eceived and an additional $300.00 for the first 6 months of Y2024 ial stipend in full by the end of FY 2024. v 2022-June 2023 2024 Spring Cleanup Funding - No.new donations were received prior to the 2024 Great Mansfield Cleanup event. Ana Newell recently received + donations that will be reflected in next montWs financials. KMB Meeting Minutes 14 May 2024 Page 3 Ana Newell reached out to her new contact in the town's Finance Department to request that the 2K funds allocated to KMB from the Town of Mansfield for FY2024 be used to cover some of the costs of the new t- shirts. (See monthly financials for details.) Ana Newell also reminded the committee that KMB needs to learn if the 2K funds allotted to KMB in past years will be available for FY 2025. Lack of these funds may increase the need for future fundraising efforts. Onaoina Programs On-line. Digital and Social Media Strateev KMB email Account - Danielle Dupre and Kelly Kemp successfully completed the work on the new email that is connected with KMB and Town of Mansfield's websites. The new email address is: info 12KeepMansfreldBeautiful.com. '( Danielle is monitoring the email volume. Danielle distributes emails to committee members as they come into the Inbox based on their committee responsibilities. Kelly will share Danielle's responsibilities for the present time. Trash Can Be Beautiful Program —Paint a Barrel Update Kelly Kemp successfully coordinated the KMB barrel painting event held on Saturday, 6 April 2024 at the DPW's East Street facility. The event was publicized on KMB's social media and in the town newsletter. Nine new trash barrels were painted by event participants. Kelly, posted many of the event photos unsocial media. As a follow-up, the next social media event for the program will be a scavenger hunt — a "locate a painted barrel challenge". Maria Borland, a Board Member from the Mansfield Girls Softball League attended the KMB meeting to lend league's support for the proposed event. A group of girls from the league attended the April event, painted three barrels, and proposed the idea of a post event scavenger hunt contest.: A brief discussion of the logistics for the proposed contest took place. Eight of the newly paintedbarrels will be used for the hunt, while one barrel will be reserved for the KMB table at Family Fun Night in July. The new barrels will be distributed by DPW throughout the town as barrel replacements where needed. Kelly Kemp will post the updated list of the barrel locations for the committee on the Google drive once the final locations have been confirmed. The kick-off date for the event is TBD and will be promoted on KMB's social media. Participants may be asked to provide a selfie with a barrel (or multiple barrels) as proof of barrel discovery. Gift cards in the amount of $25 will be distributed to the contest winners. A drawing would take place and gift cards could be awarded to the winners at Family Fun Night. The Mansfield Girls Softball League offered to provide 3 of the gift cards. Rush Bowls on Copeland Drive also offered to provide gift cards. Ana Newell offered to solicit gift cards from other town businesses such as Flint Farms and Flannel Cow. More detailed discussion' for event logistics will take place at the KMB June meeting. The KMB Committee appreciates the support of the Mansfield Girls Softball League. Mural Restoration Proiect Discussion Jeff Ward previously requested a formal meeting, with Kevin Dumas (Town Manager) for final buy -in and project approval for the mural restoration. Mr. Dumas informed the KMB Committee by phone this evening that the Town of Mansfield will provide funding for the project. This will allow the project to more forward and eliminate the need for KMB's application for grant funding to the Non -Profit Gift Fund. Kristy Brooks worked on completing that application and has been in regular contactwith the muralist, Ian Gaudreau. Kristy offered to lead the project`for KMB with assistance from Kelly Kemp. Other committee members will lend project assistance and support as needed. Date of the future meeting with Mr. Dumas to enlist project buy -in is Minutes 14 May 2024 KMB Meeting Minutes 14 May 2024 TBD. Jeff Ward will reach out to schedule. Kristy Brooks, Kelly Kemp, Pat Colbert and Martha O'Connell hope to attend the meeting with Jeff Ward and Mr. Dumas. Work on the project's next steps will need to include updating details into Kelly Kemp's draft scope document to procure plan buy -in and approval. A more detailed breakdown of project expenses will be needed and included with the plan for financial tracking. A question of fiscal year funding and tracking was raised and needs to be determined. Kristy Brooks will contact Ian Gaudreau to inform him that KMB is confident of receiving project funding. Ian is currently working on another project and KMB needs to be assured that his services will be available to complete the restoration project in the desired timeframe, A formal contract with Ian Gaudreau will need to be developed. KMB obtained a copy of the past contract that can be used as a guide (located on the Google drive). Mike Ahern (Operations) should be able to assist with a contract upon request. KMB obtained a copy of the original mural proposal (copy on Googlc drive) from the artist and Kristy Brooks obtained more information from the artist that spoke to proposed new artwork that would be included with the restoration. Any new art proposed will need to be reviewed and approved. Questions regarding how to incorporate the[town's 250's anniversary, acknowledgement of Nancy Wall and asking the artist to incorporate a self-portrait into the mural updates were posed as well as how to launch project awareness to the public, More discussion is required. KMB has obtained copy of past fundraising literature that could be used as a guide for future fundraising efforts from the community. Reserve funds may be needed to cover any project cost overruns. There will also likely be a need to replace the existing mural information kiosk at the Train Station to accommodate new mural updates. Other key people from Town of Mansfield Administration will be kept informed of the mural restoration project progress, including: Josh Reinke (DPW), Mike Ahern (Operations) and Chris McDermott (Economic Development). Flower Barrel Program The spring pansies from Patrick Lyon's Nursery, were planted in 117 barrels around the downtown area in April. Weather kept the pansies looking spectacular this year. Ana Newell reported that she's received' additional payments for the barrels that will be reflected in next month's financials. Pat Colbert will coordinate with Ana and update her payment tracking spreadsheet (located in the Downtown Flower Barrel folder). KMB hopes to "break even" for cost of the flower barrels this year. Last year there was only one program participant that failed to pay the cost of their flowers. Pat Colbert and Mike Healey regularly fertilize and water the barrels as needed. Janice Wivagg reminded the committee about placing flags in the barrels for Memorial Day. Janice currently has 90 flags that can be used from last year. She will place the flags in barrels before Memorial Day for the parade. The committee decided that the flags should be removed before the Angel Begonias are planted as last' year there were issues with the flags being torn or broken. Mansfield Summer Camp ftogram Rearrest Mary Sellner reached out to KMB to request our participation in the Mansfield Summer Camp Program held at Memorial Park during the week of July S. Neil Rhein and Nancy Wall worked in; past years to deliver presentations to campers on recycling and litter cleanup. Neil often gave a short quiz and awarded small prizesi (i.e.'t-shirts) to the winners. Pat Colbert volunteered to take on the challenge his year. It's a great educational; opportunity. She will; coordinate a date and time with Mary Sellner in July to do a short presentation to the campers. The campers also painted barrels in past years; however, no barrel painting will take place with the campers this year. KMB Meeting Minutes 14 May 2024 Page 5 Adopt -a -Street Program Danielle Dupre received 2-3 new participant applications for the program during the Spring Cleanup Event. Program will be featured again at Family Fun Night in July. Since F pursue right to remove the v Ct t towards beautification efforts, the committeedecided to owntown area. The wrapping project was proposed by been wrapped to date' (South Common - 250"' Street —Eagle & Flag). The, design submitted to the on purposes and, appropriate for viewing by all residents. loard's office in writine and include: location selection Pat Colbert suggested placing a colorful KMB Flower Barrel on at least one side of a wrap. Mike Healey suggested placing the KMB gazebo logo on a side. Any other suggestions for wrap design from committee members are most welcome. We will want the artwork to be aesthetically pleasing as well as standout to the viewer. The: artwork can be taken from a photo as shown in the Thomas Street box wrap. Pat suggested; contacting Karen Reardon for design ideas. Eileen Cusack from the Cultural Council may also have artwork design suggestions from local artists. Martha O'Connell will reach out to procure the list of available box sites so the committee can decide on a box location and size. Cost of the boxes to wrap is dependent on box size and cost range is approx. $600-900. The committee will discuss next steps at the June meeting as the box needs wrapping during warm weather. Adopt -a -Spot Program The DPW is currently mulching existing AaS sites. No new AaS sites will be developed this 2024 season per request of the Town Manager due to fiscal: constraints. Ana Newel is working with Driven Landscapes on enhancing plantings at the AaS site beside Happy Hollow on Main St. She received a request from Elizabeth Clemmey to develop a new AaS site. Kristy Brooks offered to work with Elizabeth and share her site on Chauncy Street at Devine Square to add, any new plantings and care for the site. Ana Newell was able to get the butterfly garden site at the Jordan Jackson School cleaned up by a volunteer. She is also working with Mike Healey on improvements to the AaS site on West Street near Fulton's Pond. Current list of AaS locations: Garden at Entrance to Mansfield Public LibraryCompany Peter Presentato -. Deter arpresentatolandseapinc com Mansfield Bike Path Fruit Street Entrance and - - Rails for Trails Bridge TBD Island at School Street and Old Elm in West Mansfield Mansfield Elks Shaun DeBold mansfieldeiks.deholdngmail com Superintendent's Butterfly Garden at Town Halt The Garden Lady Stephanie Hooper"' stepheardenladvr%vahoocom East Mansfield Business Sign - Comer of East - - '974-306-` Street and Rte.106 Guerrini Landscaping . Chelsey Guerrini; Chelsevnauerrimlandscaoecom 2495 Flagpole Garden at East Common and East 508-523- CommonSign. The Garden Lady MaNewell anaeardenlady n mn st.net 1246 KMB Meeting Minutes 14 May 2024 Page 6 KMB Meeting; Minutes 14 May 2024 ' Family of MatthewC. Fulton's Duck Pond and Two Memorial Rocks 7 McCue Linda Mercier -Janssen lindamercieri_anssen a verizon net Garden at Vorizon Bldg. on North Main - ` 508.259- SamosetAve The Garden Lady Stephanie Hooper steaheardemadyayahoo.com 5395 617-930- WillowStreet Island Ward Family i Jeff Ward iward10t0amnmlCSm 3812 508.339- IslandatWelcome toWest Mansfield Sign Todd Richardson Todd Richardson toddt?carichardsoncom 8600 Small Garden on West Street near.Fultores ' Mike Healy & Rick 774.331- ' Bridge Burger Mike mikemalavenzon.net 5546 Comer of Main Street and College Street next 508-954- to Happy Hollow - Driven Landscapes Matt Beauchemin mattb'drivenapma,] com 7882 Butterfly/Pollinator Garden at Jordan Jackson School TBD Camovalli Square Veteran's Memorial - Pratt Street by OMC dealership : Kristen Shamon Country Krisse614(alyahoo:eiom :Layne Thorpe and Layne Thorpe and Devine Square- Winthrop Street after 106 'Kristy Brooks Kristy Brooks Laync�Brskosa.as Embankment Stephen Smith Stephen Smith Kssmith2@verizon.net Girl Scout Troop N Flammia Square Memorial ;787,42 Mary Dalton PatricksmonrO lrr„yaliw.com 508450- Mike McCarthy Memorial Bench : ' Julie McCarthy Julie MoCarthy juliemccartlry968 rtmail coin 7042 Hope St. and Sweet St. near Chocolate Factory I. where road bends to the left TBD Small .site at intersection of Fruit St. and Hall Street near Mansfield Airport. '. TBD Court Street and Old Colony area next to street :. metalbarrier TBD Meadows by West Mansfield Sign and at DPW 508.261- Complex DPW Crew I. Josh Reinke jreinke g marrsfieldma com 7335 Great Mangfield Snring,Cjlgannn 2024 Pleased to report another successful KMB spring cleanup event. The weather cooperated and despite the need to change the location of the after cleanup picnic, committee members agreed the Fulton's Pond location worked out perfectly. The pond area looked pristine thanks to the hard work of the DPW crew. Volunteers enjoyed the new venue which provided ample opportunity for them to enjoy the town games as well as seating options for relishing the delicious Cousins pizza and snacks. The trash collection drop-off location at the old Mansfield Police Station worked well for the volunteers and well as for DPW who did the usual great job providing visibility to the trash pile which makes a powerful statement. The location also worked well for ease of parking. Having the Police Officer on board to cross volunteers to the pond area was a wise decision. We need to send "thank you" notes to those who helped in various ways with the cleanup event (U. DPW, Cousins Pizza, Stop & Shop, Volunteer Photographer, etc.) Post Event Recommendations from the KMB Team 1. The KMB volunteer in charge of late registration walk-ups needs to be at designated registration location a half hour earlier than advertised to public. 2. There were approximately 30 walk-up cleanup volunteers for late registration: 1 big group of 20, 3 smaller groups of 2-3. Be sure there are large maps of precinct streets available to facilitate assignments. KMB Meeting Minutes 14 May 2024 Page 7 3. Review last minute registration process to improve the flow. Suggest we try to provide last minute registrants the link to registration. This makes them more accountable and gives people a sense of counting on them to participate. It also gives us the ability to have t- shirts ready for them. 4. Do we want to offer more t- shirts? We ran out of sizes at walk up registrations. Devise abetter way to give out t-shirts to those who actually cleaned up. Consider Only offering t-shirts to volunteers through registration only? There is also a need to offer a few ;t-shirts in larger sizes (XXL-4XL). Pat Colbert made a note of this need for next year's order. Sizes also need to be updated on the website. 5. Copeland Drive area needs more volunteers for cleanup. There are fewer community groups with many families and small groups registered. This has been the registration trend for the past two years. No Boy Scout Troops registered this year as well as fewer athletic groups. Pat Colbert noted that KMB might consider reaching out directly to the coaches of athletic teams rather than the Athletic Director. 6. People start to show up at the picnic location around 10:30. Do we need the pizza delivered earlier or maybe have more donut holes? 7. People tend to leave the picnic area by 12:30. Should we publish picnic time end at 12:30? This gives KMB volunteers time to gather up supplies and breakdown the venue earlier. Games and supplies need to be returned to Town Hall and Fruit Street. The half hour gives KMB volunteers a chance to return home alittle earlier. - 8. Discuss ways to better organize the grabber drop and storage. Grabbers were left in piles at the Police Station and had to be sorted and boxed. 9. Stop & Shop sent volunteers for set-up. It would be helpful to have their volunteer staff at picnic end cleanup as lawn games, tents and tables need to be broken down and placed in vehicles for returns. Some of these items are heavy to carry. 10. Cousins Pizza was a hit per usual. The owner can't do enough to support KMB and this event. The 8 and 12 cut variations per pizza box worked out well. Since we had approx. 8 pizzas left, we might consider giving out some plates with 2 slices of pizza. This might cut down on a bit of paper plate waste as well. Paper goods are donated but we could consider using some compostable plates if available. The leftover pizzas went to a good home at the East Street Safety Complex. 11. The water for the picnic is donated. We received 20 cases and used 14. Some people bring their own water bottles. More bottled water might be consumed if the weather is warmer. The leftover water was sent to the local Food Pantry.'' 12. We may need fewer snacks (50 less?) and more fruit. People enjoyed the apples and mandarins and there were justthe right amount of cookie snacks. Cheetos<and Doritos were on the request list for next year. 13. Remember to bring the KMB logo tablecloth for the promo table to the picnic. 14. We confirmed in conversations with Andy Littig that there is power (from small pond fountain). This will support a microphone if needed. Music worked well from battery operated unit 15. People liked the watering cans. Consider purchasing a few for sale. Maybe get a "Support KMB" type label printed for these cans. 16. Supplies needed for the. KMB-Fall Cleanup are, in good shape. The Fruit Street storage unit can use a bit of organization. Minutes 14 May 2024 B KMB Meeting Minutes 14 May 2024 Shaw's and Stop & Shop's Reusable Bag Programs No Update from Shaw's program at this time. Stop & Shop selected KMB for their program for the month of June. Kelly Kemp will continue to post any future announcements on social media. Litter Busters Upcoming possible activities: Teleflex (Erin Lawson) in September/October; Medtronic and Trimark - dates TBD. Family Fun Nieht Tuesday, 9 July 2024 Uncoming KMB Meeting Dates for 2024 Tuesday, I June' Tuesday, 10 September Wednesday, 8 October Tuesday, 12 November Tuesday, 10 December Meetine Adiournment Next Meetinn. Date: 11 June 2024 @ 7:00 p.m. Meetiae Adiourned: 8:58 p.m. Minutes approved on: % a Secretary signature: KMB Meeting Minutes 14 May 2024 Page 9