HomeMy WebLinkAboutDept. of Environmental Protectiona Commonwealth of Massachusetts
Executive Office of Energy & Environmental Affairs
Department of Environmental
One Winter Street Boston, MA 02108.517-292-5500
DEVAL L PATRICK
Governor
October 16, 2014
Mr. William R. Ross
Town Manager
Town of Mansfield
6 Park Row
Mansfield, MA 02048
o�
Pot.l �t a
Protection
MAEVE VALLELY aARRST
Secretary
DAVID W. CASH
Commissioner
Dear Mr. Ross,
Congratulationsl It is my pleasure to inform you that the Massachusetts Department of Environmental
Protection (MassDEP) has awarded the Town of Mansfield a Sustainable Materials Recovery Program
Municipal Grant, The Town of Mansfield will receive up to $1,250 for a Targeted Small Scale Initiative.
The Sustainable Materials Recovery Program (SMRP) was created under 310 CMR 19.300-303 and the
Green Communities Act, which directs a portion of the proceeds from the sale of Waste Energy
Certificates to recycling programs approved by MassDEP, The SMRP solicitation, issued April 1, 2014,
offered funding to cities, towns and regional entities - as well as certain non-profit organizations that
provide services to them - for recycling, composting, reuse and source reduction activities that will
increase diversion of municipal solid waste and household hazardous waste from disposal. MassDEP
received applications from 185 municipalities, regional groups and non -profits, With.1. million in
requested funds, the evaluation and award process was extremely competitive.
The terms and conditions of your grant are outlined in the attached document, which contains key dates
and deadlines specific to your award. This information has also been provided to the municipal recycling
contact copied below. Should you have any questions, please call Tina Klein at (617) 292-5704.
Thank you for your commitment to advancing recycling and waste reduction in Massachusetts. Together
our efforts will reduce greenhouse gas emissions, conserve natural resources and save energy, while also
supporting jobs and reducing disposal costs for waste generators and municipalities.
Sincerely,
David W. Cash
Commissioner
cc: Ms. Christina Collins, DPW Office Manager
This tnrormallon Is evatleble fn alternate ronnal. Call Mbholle water-Ehanem, Divanalty Director, at 617.292-5751. TDDp 1 8afi339.7522 or 1317-ST43p5g
MsesDEP Websft v Ifte5s.9ov/dep
Primed on Recycled Paper
Massachusetts Department of Environmental Protection
Bureau of Waste Prevention
Sustainable Materials Recovery Program
Checklist for Small -Scale Initiatives Grant Award
Instructions:
Note the following deadlines and requirements for this grant.
Complete section 6 of the Grant Agreement (sent to the municipal Recycling Contact)
and return a si ned original to Emily Martin, MassDEP no later than Feb. 1 2015.
Do not expend funds for which you intend to seek grant reimbursement until AFTER a
Grant Agreement has been executed.
STEP ONE: Use of Grant Funds
A copy of the Grant Agreement has been sent to the municipal Recycling Contact copied on the
enclosed award letter. Section 6 of the Grant Agreement requests Information on how your
municipality intends to spend its Small Scale Initiative grant funds. Please select one of the two
options listed in the Grant Agreement by checking the appropriate box. If you select the second
option, you must contact Emily Martin (contact info below) to obtain approval for the proposed
use of funds, prior to returning the Grant Agreement.
STEP TWO: Grant Agreement
The Grant Agreement must be s1 ned by one a of the individuals listed on page 1 of the
copy of your Authorized Signatory
Authorized Signatory Listing form, which your municipallty filed with MassDEP. For reference, a
Listing has been sent to the municipal Recycling Contact. The
!!aped original Gront Agreement must be returned to the address listed below no later than
February 1, 2015.
Contact Emily Martin with any questions:
Return completed documents to:
Emily Martin
MassDEP, Consumer Programs
One Winter Street, 7th Floor
Boston, MA 02108
617-348-4004 or Emily, Martin @state. ma. us
Checklist for Small -Scale Initiatives Grant Award
Page 1 of 1
GRANT AGREEME
BETWEEN THE COMMONWEALTHOTF MASSACHUSETTS
DEPARTMENT OF ENVIRONMENTAL PROTECTION ("MassDEP")
AND THE Town of Mansfield ("Grantee')
Pursuant to the Green Communities Act, relevant provisions of which are codified at M.G.L. c.
25A, Section 11 F(d) and the regulations promulgated thereunder at 310 CM
R 19.300 and in support of
the Massachusetts Solid Waste Master Plan developed pursuant to M.G.L. c. 16, Section 21, MassDEP
has awarded the Town of Mansfield a Sustainable Materials Recovery Program Grant for Small Scale
Initiatives ("Grant') valued at up to $1,250. The Town of Mansfield shall comply with the s
and conditions described below in the performance of the Grant. Pacific terms
RESPONSIBILITIES OF THE GRANTEE
1. Authri: The Signatory of this Grant Agreement is authorized by the governing body of the
Grantee to enter into this Grant Agreement on behalf of the Gmn Giant. tee and accept and utilize this
2. Commonwealth Terms and r d The Grantee shall comply with the Commonwealth
Temu and Conditions and other requirements set forth in the Grantee's executed Master Service
Agreement #EQEP02C/D/E.
3. Failure to Com : If, in the judgment of MassDEP, the Grantee fails to comply with any of its
responsibilities identified in this Giant Agreement, then, at the election of MassDEP, (a) the
Grantee shall repay the giant funds to MassDEP within 90 days, and/or (b) title to all grant
te
materials purchased with these grant funds immediately and without any furthers ps shall be
transferred to MassDEP; and/or (c) MassDEP may find the Grantee not eligible to seek another
Sustainable Materials Recovery Program Grant for up to three years. MassDEP may provide
written notice to the Grantee of any such failure to comply. Such notice may provide a time Such notice from MassDEP
period and manner for the Grantee to cease or remedy the failure. of any such failure by the Grantee is not a precondition to M lure.ESu right to select options (a),
(b), and/or (c) above. The Grantee shall follow the instructions of MassDEP regardt o
possession of the giant materials. The Parties hereby agree to execute any and all documents
necessary to accomplish said haaster. Furthermore, the Grantee shall transfer or arrange to
transfer actual possession of said materials to an authorized representative of the Commonwealth
of Massachusetts or its designee.
4. Rec clip in Practice: The Grantee has established paper, bottle and can recycling in all
municipal offices and meeting spaces, excluding schools. The grantee shall continue su
bottle and can recycling during the term of the Grant, ch paper,
5. Bovine Recvel_ ed�D. The Grantee has established a written policy which promotes a
Preference for the purchase of recycled products in lieu of non -recycled products and all staff
with purchasing authority are aware of and are following the established policy during the term
of the Small Scale Contract.
6. Use o�CyMtFunds: Indicate below how grant funds will be used (choose only one).
nds will be spent on one or more of the following pre -approved expenses:
Compost bins and kitchen scrap buckets
b. Recyclingbins
e. Public space and outdoor event recycling containers
d. Recycling outreach and educational materials
e. Mercury, paint, automotive waste collection equipment, and/or
Grant Agreement: Small Scale Initiative
Pagel of3
f. Purchase and testing of green cleaning products
g. Purchase and testing of compostable foodservice ware
❑ OR, Grant funds will be used to purchase goods and/or services listed below which
are not on the pre -approved list above, but have been approved by MassDEP through
its signature below:
7. Procurement: The Grantee is responsible for all aspects of the procurement process. Equipment
Purchased under this Grant must either:
a. be purchased from State Contract FAC61 (Massachusetts state Contract for Recycling
Containers and Compost Bins). For more information on FAC61 visit:
httP://Www.mass.gov/cea/agcneies/massden/ram.ve.la/�.a /` ..:._---
w++�apouucs,rurmH7, or --
b. adhere to a 30% recycled content for all non-metal equipment, e.g„ public space
containers, compost bins, etc., or
c. be purchased from another State Contract
S. Invoicing: All grant funds are disbursed on a reimbursement basis only. The Grantee shall
submit one request for reimbursement, no later than June 30, 2015, to MassDEP for approved
expenditures accompanied by the following documentation:
a. proofs purchase in the form of an invoice which lists the vendor name and address, item
Purchased, item price, extended price and shipping costs if any;
b. certification from the vendor that the product contains a minimum of 30% recycled
content, if non-metal equipment purchased is not listed in State Contract FAC61;
c. digital photos of the installed equipment, if equipment is purchased (e.g., public space
containers or universal waste shed); and
it. copies of all outreach materials and publicity tools developed (hard copy and in an
editable electronic format).
9. _Publicity and Outreach:
a. Custom outreach materials and all publicity tools (i.e., press releases, media advisories,de the
etc.) issued by the Grantee in conjunction with or as a result of this grant shall inclu following language: "This project is funded in part by a grant from the MassMassachusetts
ach Department of Environmental Protection". Printed outreach materials shall be printed
double -sided on 30% Post -consumer recycled paper.
b. MassDEP shall retain the right to utilize and disseminate all printed outreach materials
and publicity tools and artwork produced by the Grantee or the Grantee's contractor as a
result of this Grant. The Grantee shall provide MassDEP with copies of all outreach
materials and publicity tools developed (in hard copy and an editable electronic format).
c. The Grantee should be prepared to provide a public presentation on the results or findings
of the Grant at the request of MassDEP.
10. Environmental Compliance: The Grantee understands receipt of a Grant from MassDEP does
not in any way imply that the Grantee is in full compliance with all applicable environmental
regulations. This Grant Agreement shall not be construed as, nor operate as, relieving the
Grantee or any other person of the necessity of complying with all applicable federal, state, and
local laws, regulations and approvals. The Grantee's facility(ies) are subject to inspection at any
Grant Agreement: Small Scale Initiative
Page 2 of 3
time by MassDEP and noncompliance with applicable environmental regulations may result in
formal enforcement actions, including penalties.
11. Addendums: Should MassDEP award additional grant funds, an addendum to the Grant
Agreement shall be provided to the Grantee. The same terms and conditions apply to the
addendum.
TN WITNESS WHEREOF, MassDEP and the Grantee hereby execute this Grant Agreement,
COMMONWEALTH OF MASSACHUSETTS
By:
Greg Cooper, Deputy Division Director
Consumer Programs, Bureau of Waste Prevention (Date)
Department of Environmental Protection
Town of Mansfield
By:
(Print Name)
Grant Agreement: Small Scale hdtiative
L3-
(Date)
Page 3 of 3
COMMONWEALTH OF MASSACHUSETTS Issued May
zooa
CONTRACTOR AUTHORIZED SIGNATORY LISTING
CONTRACTOR LEGAL NAME: Mamk�
CONTRACTOR VENDOR/CUSTOMER CODE:
INSTRUCTIONS: Any Contractor (other than a sole -proprietor or an individual contractor) must provide a
listing of individuals who are authorized as legal representatives of the Contractor who can sign contracts and
other legally binding documents related to the contract on the Contractor's behalf. In addition to this listing, any
state department may require additional proof of authority to sign contracts on behalf of the Contractor, or proof
of authenticity of signature (a notarized signature that the Department can use to verify that the signature and
date that appear on the Contract or other legal document was actually made by the Contractor's authorized
signatory, and not by a representative, designee or other individual.)
NOTICE: Acceptance of any payment under a Contractor Grant shall operate as a waiver of any defense by
the Contractor challenging the existence of a valid Contract due to an alleged lack of actual authorly to
execute the document by the signatory.
For privacy purposes DO NOT ATTACH any documentation containing personal information, such as bank
account numbers, social security numbers, driver's licenses home addresses, social security cards or any other
personally identifiable information that you do not want released as part of a public record. The Commonwealth
reserves the right to publish the names and titles of authorized signatories of contractors.
t certify that I am the President, Chief Executive Officer, Chief Fiscal Officer, Corporate Clerk or Legal Counsel
for the Contractor and as an authorized officer of the Contractor 1 certify that the names of the individuals
identified on this listing are current as of the date of execution below and that these individuals are authorized to
sign contracts and other legally binding documents related to contracts with the Commonwealth of
Massachusetts on behalf of the Contractor. I understand and agree that the Contractor has a duty to ensure that
this listing is immediately updated and communicated to any state department with which the Contractor does
business whenever the authorized signatories above retire, are otherwise terminated from the Contractor's
employ, have their responsibilities changed resulting in their no longer being authorized to sign contracts with
the Commonwealth or whenever new signatories are designated.
Signature Date:
Title::%w v Telephone:
Fax: �o�>�t'�� 7s'9� Email: wross(�man6�t .�/J7tL. eDI?�
[Listing can not be accepted without all of this information completed.)
A copy of this listing must be attached to the "record copy" of a contract filed with the department.
COMMONWEALTH OF MASSACHUSETTS
CONTRACTOR AUTHORIZED SIGNATORY LISTING
CONTRACTOR LEGAL NAME;
CONTRACTOR VENDOWCUSTOMER CODE:
PROOF OF AUTHENTICATION OF SIGNATURE
This page is optional and is available for a department to authenticate contract aignaturea
It is recommended that Departments obtain authentication of signature for the signatory
who submits the Contractor Authorized Listing.
This Section MUST be completed by the Contractor Authorized Signatory in presence of notary.
Signatory's full legal name (print or type):
Title:
/
Signature as it will appcaren contract or other document (Complete only in presence of notary):
Issued May
2004
AUTHENTICATED BY NOTARY OR CORPORATE CLERK (PICK ONLY ONE) AS FOLLOWS:
_!1e%A� �1A�L5>l9/1/
the signature of the aforementioned signatory above and t verified the N TARYidual's s a notary
entity y Publdate:ic certify that I witnessed
My comTshm Vmybasnm
NOTAIN FOX
pry /j Can as c of Mon�odw�h
E,
My rammhsw Od" 22, 201S
AFFIX NOTARY SEAL
1,
signature of the aforementioned signatory above, that I verified the i (CORPORATE
Cvia Ol' dent identity confirm the) certify y ndividual witnessed the
authority as an authorized signatory for the Contractor on this date:
__, 20
AFFIX CORPORATE SEAL