The URL can be used to link to this page

Home My WebLink AboutmassDOT Grants FY2014CA 45 Deval L. Patrick, Governor Richard A. Davey, Secretary & CEO - Frank DePaola, Administrator Notice to Proceed May 20, 2014 Town of Mansfield 6 Park Row Mansfield, MA 02048 Contract Number: 82105 Action Date: May 21, 2014 Action Item #: 123 Greetings Rita A. Garbitt: fl.e-' massDOT ' Massachusetts Department of TransportationHighway Division Enclosed is your signed copy of the contract award with the Massachusetts Department of Transportation (MassDOT) — Highway Division. This contract is relative to the patching of potholes, cracking and other surface defects including paving, repair and or replacement of signage, guardrails, storm grates, or road striping or painting through the Winter Rapid Recovery Road Program (WRRRP), The maximum obligation is in the amount of $111,720.00 and th@ duration is from April 18, 2014 to September 30, 2014. Cordially, Tanya M. Barros Director of Contracts & Records 8, 7-3ces 15"37 TMB/ocd Email: Maria Conti Liz Lapointe Alida Eagan Cc: Fiscal Management Contracts & Records Ten Park Plaza, Suite 4160, Boston, MA 02116 Tel: 857-368-4636, TTY: 857-368-0655 www.mass.gov/massdot Leading the Nation in Transportation Excellence �tiPsrss(rclerasc➢tt� �c�OrrA't/OrC'rrt (If Tr°(r/rsOcrrY(rtrll/r - F(%;Irev(r,� ®iv%s%orr Consultant Contract Award Atnount Range: up to $500,000 u, Originating Office: Budget Contract ft. bra 10 j Contract`I'ype: Staiewide-winter Rapid Recovery Rd. Program Project ID: WRRRI' Project/Location: Repairscattsed by winter damage Vendor/Part} Nattne: Vendor/Party Address: (0 F,3,tIzz W ,a Original Max. Obligation: 111-740 Completion Date/Duration: September 30, 20M NTP Date: 4 • I aOly Description: (a) patching of potholes, cracking and other surface defects, including paving projects, (b) repair and or replacement of signage, guardrail, storm grates, or road striping or painting, or (c) projects identified through written agreement between the MassDOT Highway Division District Office and the specific city or town. WRRRP - Winter Rapid Recovery Road Program On April 9th. secretary Davey authorized the Winter Rapid Recovery Road Program (WRRRP). This is a onctinre allotment of funding to the attached cities and towns for the purposes of repairing \%inter storm damage. To reduce paperwork associated with this authorized and budgeted program. this completed and sighed consultant contract award authorizes awards of $500,000 or below to the communities on the attached sheet. The apportionments and their corresponding contract numbers are attached to this form. Submitted By: Approved By: � '�TDate CIL I / n to Chief Engineer 'Date General Counsel Date Budge /C. ,. .O. Date y Highway Administrator Date JZ�� l9 / t/ Director og 'ontrag s & Records Date Secretary/CEO Date DOT AWARD 03-25-2010 AAT Z 1 t0)4 �aC (�Ctc- �jq�C.I Item Number: �� MASSDOT STANDARD CONTRACT FORM This form is issued and published by the Massachusetts Department of Transportation (MassDOT or Department). Any changes to the official printed language of this form,shall be void. Additional non -conflicting terms may be added by Attachment. Contractors may not require any additional agreements, engagement letters, contract forms or other additional terms as pad of this Contract without prior Department approval. CONTRACTOR LEGAL NAME: Town of Mansfield DEPARTMENT NAME: Massachusetts Department of Transportation (and dlbla): I MMARS Department Code: DOT Legal Address: fW9. W4.T&Ci: (o P., .t, 0-, .. m131 Business Mailing Address: 10 Park Plaza, Boston. MA 02116 r Code Address ID (e.g. "AD001"): AD001 The Address ID Must beset up for EFT payments.) X NEW CONTRACT (Check one option only) _Statewide Contract (OSD or an OSD-designated Department) _Collective Purchase (Attach OSD approval, scope, budget) —Department Procurement (includes State or Federal grants 815 CMR 2.001 (Attach RFR and Response or other procurement supporting documentation) _ Emergency Contract (Attach justification for emergency, scope, budget) _Contract Employee (Attach Employment Status Form, scope, budgel) (T&C) has been executed, Fax: RFRIProcurementorOther IDNumber: Q08'2,10 &" _ CONTRACT AMENDMENT Enter Current Contract End Dale Prior to Amendment: 20_ Enter Amendment Amount:$ .(or"no change') AMENDMENT TYPE: (Check one option only. Attach details of Amendment changes.) _Amendment to Scope or Budget (Attach updated scope and budget) _Interim Contract (Attach justification for Interim Contract and updated scope/budget) _Contract Employee (Attach any updates to scope or budget) _ LegislativelLenal Exemption or Other: (Attach authorizing Ianguagefjuslifica0on and updated scope and budget) COMPENSATION: (Check ONE option): The Department cerfifes (hat payments for authorized performance accepted in accordance with the terms of this Contraclwill be supported in the stale accounting system by sufficient appropriations or other non -appropriated funds, subject to Intercept for MassDOT/Commonwealth owed debts under 815 CMR 9.00. Rate Contract (No Maximum Obligation. Attach details of all rates, units, calculations, conditions or terms and any changes if rates or terms are being amended.) X Maximum Obligation Contract Enter Total Maximum Obligation for total duration of this Contract (or new Total D Contract is being amended). 111720. (/ PROMPT PAYMENT DISCOUNTS (PPDI: Commonwealth payments are Issued through EFT 45 days from invoice receipt. Contractors requesting accelerated payments must idenfily a PPD as follows: Payment issued within 10 days _ % PPD; Payment Issued within 15 days _ %" PPD;-Payment issued within 20 days _ % PPD; Payment issued within 30 days _% PPD. If PPD percentages are left blank, identify exemption: _ statutory/legal or Ready Payments (G.L. c. 29, 4 23A); _ federal granthrusl; _X_ initial payment (subsequent payments must be scheduled to support payee. cash flow needs and standard EFT 45 day payment cycle. See PromptPaV Discounts Policy.) BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT: (Enter the Contract title, purpose and a detailed description of the scope of performance or what is being amended for a Contract Amendment. Attach all supporting documentation.) This agreement is for the Winter Rapid Recovery Road Program (WRRRP). _X_ 1. may be incurred as of the Effective Date (latest signature date below subject to any required approvals) and no obligations have been incurred Prig to the Effective Date. _ 2. may be incurred as of 20, a date LATER than the Effective Date below and no obligations have been Incurred rp jor to the Effective Date. _ 3. were incurred as of 20_ , a date PRIOR to the Effective Date below, and the parties agree that payments for any obligations incurred prior to the Effective Date are authorized to be made either as settlement payments or as authorized reimbursement payments, and that the details and circumstances of all obligations under this Contract are attached and incorporated into this Contract. Acceptance of payments forever releases the Commonwealth and MassDOT from further claims related to these obligations. CONTRACT END DATE: Contract performance shall terminate as of 114 Y in e. D' 0 ��' h �`enew obligations being incurred after this date unless the Contract is property amended, provided that the terms of this Contract and performance expectations and obligations shall survive its termination for the purpose of resolving any claim or dispute, for completing any negotiated terms and warranties, to allow any close out or transition performance, reporting, invoicing or final payments, or during any lapse between amendments. CERTIFICATIONS: Notwithstanding verbal or other representations by the parties, (he "Effective Date' of this Contract or Amendment shall be the latest date that this Contract or Amendment has been executed by an authorized signatory of the Contractor, the Department, or a later Contractor Amendment Start Dale specified above, subject to any required approvals. The Contractor makes all ceNOcations required under the attached Contractor Certifications (incorporated by reference if not attached hereto) under the pains and penalties of perjury, agrees to provide any required documentation upon request to support compliance, and agrees that all (arms governing performance of this Contract and doing business in Massachusetts are attached or incorporated by reference herein according to the following hierarchy of document precedence, the MassOOT Terms and Conditions, this Standard Contract Form including the instructions and Contractor Certifications, the Request for Response (RFR) or other solicitation, the Contractors Response, and additional negotiated terms, provided that additional negotiated terms will take precedence over the relevant terms in the RFR and the Contractors Response only if made using the process outlined in 801 CMR 21.07, incorporated herein, provided that any amended RFR or Response terms result In best value, lower costs, or a more cost effective Contract. AUTHORIZING SIGNATORY FOR THE CONTRACTOR X: �� Dater (Signature an��te M Be Hpndwfittan t Time of Signature) Print Name: C//< ill �' �G95 Print Title: R!n AUTHORIZING IGNATORY FOR MassDOT: C� X: Date: wS.,hatureaInd Date Must R6 Handwritten At Time of Signa ure) Print Name: `(Y%ngQ. — �(:o 46 Print Title: C. N\ _ 5�) F/� a, 7�- U U I APH i 8 �V (Issued 512712011) Page 1 of 351. MASS. DOT a DIST. 5 Devai L Patrick, Governor Richard A. Davey, Secretary & CEO April 9, 2014 Mr. William Ross, Town Manager Town of Mansfield 6 Park Row Mansfield, MA 02048 Dear Mr. Ross: Given the extraordinary winter season the Commonwealth faced this past year and the serious toll it took on our roads, we are.pleased to announce a "Winter Rapid Recovery Road" program designed to benefit all 351 cities and town across the Commonwealth. Governor Patrick has approved $40 million for a statewide program. We are designating $30 million of that as direct aid, as apportioned via the Chapter 90 formula, for cities and towns and $10 million for improvements to state roads. MassDOT is issuing a one-time contract allowing the Town of Mansfield the draw down of $111,720 for the reimbursement of specific purpose road and road facility repairs resulting from this harsh winter. Eligible projects include (a) patching of potholes, cracking and other surface defects, including paving projects, (b) repair and or replacement of signage, guardrail, storm grates, or road striping or painting, or (c) projects identified through written agreement between the MassDOT Highway Division District Office and the Town of Mansfield. The contract requires obligation of funds for specific projects no later than June 30, 2014 with the expectation that the projects and all related expenditures are completed by September 30, 2014. There will be no exceptions to the "use it or lose it" provisions' of this agreement. The intent of the program is to help cities and towns make immediate and necessary repairs to your roadway network during this construction season. Should you have any questions, please call Paul Jay at (857) 368-9150 or Maria Conti at (857) 368-9144 Richard A Davey Secretary and Chief Executive Officer Leading the Nation in Transportation Excellence Ten Park Plaza, Suite 4160, Boston, MA 02116 Tel: 857-368-4636, TTV: 857-368-0655 WWW.Mass.gov/massdot Deval L. Patrick, Governor Richard A. Davey. Secretary & CEO r'3vs .i>>ta iK,t7,��aa��r;ierrtoffrr�artsraorcc:?9+an Winter Rapid Recovery Road Program (WRRRP) REVISED Rules and Regulations April 10, 2014 1..Eligible projects include (a) patching of potholes, cracking and other surface defects, including paving projects, (b) repair and or replacement of signage, guardrail, storm grates, or road striping or painting, or (c) projects identified through written agreement between the MassDOT Highway Division District Office and the specific city or town. 2. We have enclosed a revised MassDOT Standard Contract Form. The highlighted items must be completed, signed and returned to the respective MassDOT Highway Department District State Aid Engineer contact (see attached list) by April 30th. Under the WRRRP, determination of the amount of the funds allocated for each city and town is based upon the parameters of the Ch 90 program; Road Miles, Population, and Employment. Please note, however, that neither the WRRRP nor any expenses incurred to be reimbursed under the WRRRP fall under the Chapter 90 program. 4. Monies for each specific city or town will be encumbered by MassDOT. This results in the monies being obligated on the Commonwealth's accounting system for the purpose of effecting the reimbursement of bills paid by the cities and towns for projects as delineated above. 5. Each city and town must, by June 30, 2014, inform MassDOT via their respective Highway Department District State Aid Engineer contact of the specific project(s) that each city and town obligate themselves to complete by September 30th, 2014. 6. Copies of invoices from the cities and town, along with evidence of payment to contractors, must be received by the respective Highway District State Aid Engineer contact by October 30, 2014. District Offices will then process the reimbursement paperwork through MassDOT Headquarters. These invoices must be clearly marked as "WRRRP Eligible."Invoices received at the District Offices after October 30th will not be reimbursed. 7. If the total amount of invoices submitted to MassDOT for the WRRRP is less than the total funds originally allocated, the remainder of this funding is lost and will, be de -obligated. This is the "Use it or Lose it" rule. 8. Cities and Towns will be reimbursed by November 30th for their expenditures pertaining to the WRRRP program up to the specified allocated amount as per the Secretary's letter of April 9th. Ten Park Plaza, Suite 4160, Boston, MA 021 16 Tel: 857-368-4636, TTY: 857-368-0655 Leading the Nation in Transportation Excellence www.mass.gov/massdot MassDOT Highway Department District State Aid Engineers DISTRICT 1 270 Pittsfield Road Lenox, MA 01240 Kathy Stevens, Manager — Tel: (413) 637-5765/ Fax (413) 637-0309 DISTRICT 2 811 North King Street Northampton, MA 01060 Louis Misiun, Manager — Tel: (413) 582-0548/ Fax (413) 582-0596 DISTRICT 3 403 Belmont Street Worcester, MA 01604 Gary Warren — Tel: (508) 929-3926/ Fax (508) 799-9763 Linda Leighton —`Tel: (508) 929-3830 Tara Connole — Tel: (508) 929-3869 DISTRICT 4 519 Appleton Street Arlington, MA 02476 Walter Kubik, Manager — Tel: (781) 862-1640/ Fax (781) 862-1673 Al DeMatteis, Assistant — Tel: (781) 862-1560 DISTRICT 5 1000 County Street Taunton, MA 02780 Liz Lapointe, Manager — Tel: (508) 884-42591 Fax (508) 880-6102 DISTRICT 6 185 Kneeland Street, 9th Floor Boston, MA 02111 Thom Keeley, Administrator — Tel: (857) 368-6153 Elie Roditi, Asst. Administrator —Tel: (857) 368-6155 Fiscal Contacts: 10 Park Plaza, Suite 5450 Boston, MA 02116 Paul Jay - Tel.: (857) 368-9150 Maria Conti - Tel.: (857) 368-9144 MoNng Mass.�cbusefls Fonva�2 OT Massachusetts Department of Transportation Project Info We Funding Source Capital Operating Encumbrance Document ID Tfans :Dept._, , „ Unit .. ldentificatiop;t�umtier CT DOT VARIOUS VARIOUS Tolls Capital Tolls General Tolls Operating Expendable Trust 6121-1217 P01 1501 6121-1217 P01 -2501 6121_-1217 P01 3501 6121-12t7 P01 4501 6t21-1217 P01 5501 6121-1217 P01 6501 Obliqation By Fiscal Year for Multi - Year Contracts Appropriation 6121-1217 + 2014 0.00 $29,9$3,510.00 2015 2016T 2017' 2018 2019 MMARS Total $311,000a0D0 Reason For I Request: Federal Grant $3 938,754.00 $6,043,469.00 $6.343,818.00 $7,006,839.00 $4,767,076.00 $3o,o00,000.00 Total $29,996,490.00 $3,610.00 $0.00 $0.00 - $0.00 Winter Rapid Recovery Road Program (WRRRP) Contract #: Cost Reduction %: 0.00% Vendor ID &Address Cd: Current Year Savings: $0.0o Vendor Name: Contract Location: Contract Description: Contract Notes:' Recommended By: TcA- Approved By: P- (Signature/Date) _ (Signature/Dale) / Issued May COMMONWEALTH OF MASSACHUSETTS 2004 CONTRACTOR AUTHORIZED SIGNATORY LISTING &\— U CONTRACTOR LEGAL NAME: Town of Mansfield IF CONTRACTOR VENDOR/CUSTOMER CODE: VC 6000191867 INSTRUCTIONS: Any Contractor (other than a sole -proprietor or an individual contractor) must provide a listing of individuals who are authorized as legal representatives of the Contractor who can sign contracts and other legally binding documents related to the contract on the Contractor's behalf. In addition to this listing, any state department may require additional proof of authority to sign contracts on behalf of the Contractor, or proof of authenticity of signature (a notarized signature that the Department can use to verify that the signature and date that appear on the Contract or other legal document was actually made by the Contractor's authorized signatory, and not by a representative, designee or other individual.) NOTICE: Acceptance of any payment under a Contract or Grant shall operate as a waiver of any defense by the Contractor challenging the existence of a valid Contract due to air alleged lack of actual authority to execute the document by the signatory. For privacy purposes DO NOT ATTACH any documentation containing personal information, such as bank account numbers, social security numbers, driver's licenses, home addresses, social security cards or any other personally identifiable information that you do not want released as part of a public record. The Commonwealth reserves the right to publish the names and titles of authorized signatories of contractors. AUTHORIZED SIGNATORY NAME I TITLE I William R. Ross I Town Manager I certify that I am the President, Chief Executive Officer, Chief Fiscal Officer, Corporate Clerk or Legal Counsel for the Contractor and as an authorized officer of the Contractor I certify that the names of the individuals identified on this listing are current as of the date of execution below and that these individuals are authorized to sign contracts and other legally binding documents related to contracts with the Commonwealth of Massachusetts on behalf of the Contractor. I understand and agree that the Contractor has a duty to ensure that this listing is immediately updated and communicated to any state department with which the Contractor does business whenever the authorized signatories above retire, are otherwise terminated from the Contractor's employ, have their responsibilities changed resulting in their no longer being authorized to sign contracts with the Commonwealth or whenever new signatories are designated. Date: April 28, 2014 Signature Title: Town Manager Telephone: 508-261-7370 Fax: 508-261-7498 Email: E C E � V E F 3 0 �101/j I mMASS. DOT a DIST 5 [Listing can not be accepted without all of this information completed.] A copy of this listing mast be attached to the "record copy" of a contract filed with the department. Sensitivity level - low Issued May COMMONWEALTH OF MASSACHUSETTS 2004 CONTRACTOR AUTHORIZED SIGNATORY LISTING CONTRACTOR LEGAL NAME: Town of Mansfield IF CONTRACTOR VENDOR/CUSTOMER CODE: VC 6000191867 PROOF OF AUTHENTICATION OF SIGNATURE This page is optional and is available for a department to authenticate contract signatures. It is recommended that Departments obtain authentication of signature for the signatory who submits the Contractor Authorized Listing, This Section MUST be completed by the Contractor Authorrrized�d Signatory in presence of notary. Signatory's full legal name (print or type): Title: X Signature as it will appear on contract or other document (Complete only in presence of notary): AUTHENTICATED BY NOTARY OR CORPORATE CLERK (PICK ONLY ONE) AS FOLLOWS: 1, IL -IF) 4 / (NOTARY) as a notary public certify that I witnessed the signature of the aforementioned signato above and I verified the individual's identity on this date: Aloe; I Qk 120 My commission expires on: 5 Icy I ja =—�11 E. STAPLES Public OF MASSACHUSMSission Expires I, (CORPORATE CLERK) certify that I witnessed the signature of the aforementioned signatory above, that I verified the individual's identity and confirm the individual's authority as an authorized signatory for the Contractor on this date: 20 AFFIX CORPORATE SEAL Sensitivity level - imv---------I PJA). PO-1- - DIEST. 5