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Home My WebLink About911 Grant & Compliance Training 2016The Commonwealth of Massachusetts EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY STATE 911 DEPARTMENT 151 Campanelli Drive, Suite A - Middleborough, MA 02346 Tel: 508-828-2911 - 7TY.. 508-828-4572 - Fax: 508-828-2585 www.mass.gov/e911 CHARLEs D.BAKER Governor October 4, 2016 Chief Ronald A. Sellon Mansfield Police Department 50 West Street Mansfield, MA 02048 Dear Chief Sellon: DANIEL BENNmv Secretary of Public Safety and Security FRANK POZNIAK Executive Director The Commonwealth of Massachusetts, State 911 Department would like to thank you for participating in the FY 2017 State 911 Department Training Grant and EMD / Regulatory Compliance Grant program. For your files, attached please find a copy of the executed contract and the final approved Appendix A: Llsting of Certified Telecommunicators for your grant. Please note your contract start date is October 4, 2016 and will run through June 30, 2017. Please keep in mind that there shall be no reimbursement for costs incurred prior to the effective date of the contract and all goods and services MUST be received on or before June 30, 2017. Reimbursement requests should be submitted to the Department within thirty (30) days of the date on which the cost is incurred. We have made the request for payment forms available on our website www.mass.gov/e911. For any questions related to this process, please, contact Michelle Hallahan at 508-821- 7216. Please note that funding of reimbursement requests received more than three (3) months after the close of the fiscal year under which costs were incurred cannot be guaranteed. If, in the future, you would like to make any changes to the authorized slgnatory, the contract manager, and/or the budget worksheet, please e-mail those proposed changes to 911DeptGrants@state.ma.us. Grantees are strongly encouraged to submit final, year-end budget modification requests on or before April 14, 2017. Sincerely, Frank P. Pozniak Executive Director cc: FY 2017 Training Grant and EMD / Regulatory Compliance Grant File as A(0-067 4,lo#60-0 COMMONWEALTH OF MASSACHUSETTS -STANDARD CONTRACT FORM This form Is jointly Issued and published by the Executive Office forAdministrallon and Finance (ANFI, the Office of the Comptroller iCTR) and the Onerattorm Services Division (08D) as the default contract for all Commonwealth Departments when another form is not prescdbed by regulation or policy. Any changes to the official printed language of this form shall be void. Additional non-confficli g terms may be added by Attachment Contractors may not require any additional agreements, engagement letters, contract forms or other additional terms as pad of this Contract without prior Department approval. Click on hypedinks for definitions, instructions and legal requirements that are incorporated by reference Into this Contract. An electronic copy of this form is available at www.mass.govlosc under Guidance for Vendors - Forms ormowmass.aov/osd under OSD Forms. CONTRACTOR LEGAL NAME: Town of Mansfield, MA COMMONWEALTH DEPARTMENT NAME: Stale 911 Department (and dibla): Mansfield Police Department MMARS Department Code: EPS LeaalAddress: (W•9, Wd,T&C)• Par VsrMansfield, MA 02048 Business Mailing Address: 151 Companelll Drive, Suite A, Middleborough, MA 02346 Contrrect Manaaer. Lt. Samuel P. Thompson Jr. Ofllfng Address of different): E2'g: sthompson@mansfleldma.com Contract Manaaer: Cindy Reynolds Phone: 508.261.7301 X61222 IF= 508-339.1031 E-Mtil: 911DentGrantsrastale.ma us Contractor Vendor Code: VC6000191867 Phone: 508-821.7299 Fax: 508-828.2505 Vendor Code Address ID(e.g."AD0D1"): ADDo1. MMARSDar ID(s): CTEPSGRNT (Note: The Address ld Must be set up for EFT payments.) RFRIProcurement or Other ID Numbs r:FYI? TraininglEMDlRagulatory Compliance grant X NEW CONTRACT _ CONTRACT AMENDMENT PROCUREMENT OR EXCEPTION TYPE (Check one option only) Enter Current Contract End Date Pilot (a Amendment, _, 20� _Statewide Contract(OSDoran OSO-des�naled Depadmenl) Enter Amendment Amount: $—(or'no charge) _ Collective Purchase (Attach OSO approval, scope, budget) AMENDMENTTYPE:(Check one option only. Attach details of Amendment changes.) -X-DeuanmenlProcurement(includes Stale orFederal grants 815CMR 2.00) _AmgndmenitoScope rBudggt(Atechupdated scope and WdgeQ (Attach RFR and Response or other procurement supporting documentation) _ Interim Cantata (Attach justification for interim Contract and updated scopelbuilget) _ Emergency Contract (Attach fuslificatkn for emergency, scope, budget) y Contract Employee (Attach any updates to scope or budget) Contract Employee (Attach Employment Status Form, scope budget) _ LeglslativeRegal or Other., (Attach authorizing languagerjusg0oatbn and updated scope _ LealslativeiLeaal or Other: (Attach authorizing IanguagerfusUgcalion, scope and and budget) budget) 11 The following COMMONWEALTH TERMS AND CONDITIONS (T&C) has been executed, Bled with CTR and Is Incorporated by reference Into this Contract. _L Commonwealth Terms and Conditions _Commonwealth Terms and Conditions Far Human and Social Services COMPENSATION: (Check ONE option): The Department canines that payments for authorized performance accepted in accordance with the terms of this Contract will be supported in the slate accounting system by sufficient appropriations or other non -appropriated funds, subject to intercept for Commonwealth awed debts under 815 CMR 9.00. _ Rate Contract (No Maximum Obligation. Attach details of all rates, units, calculations, conditions or terms and any changes if rates or lama are being amended.) _X Maximum Obligation Contract Enter Total Maximum Obligation for total duration of this Contract (of nowTotalifContract isbeing amended).$ O p PROMPT PAYMENT DISCOUNTS IPPD)• Commonwealth payments are Issued through gFT 45 days from Invoice receipt Contractors requesting accelerated payments must Ideft a PPD as follows: Payment Issued within 10 days _% PPD; Payment Issued within 15 days _ %PPD; Payment issued within 20 days _ % PPD; Payment Issued within 30 days _% PPD. If PPD percentages are left blank, identify, reason: -X agree to standard 45 day cycle_ statutory/legal or Ready Payments (G.L, a 29.4 23A); _ only Initial payment (subsequent payments scheduled to support standard EFT 45 day payment cycle. See Promol _PAY Discounts Policy.) BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT: (Enter the Content lille, purpose, fiscal year(s) and a detailed description of the scope of performance or what Isbeing amended fare ContrsclAmendmenl. Attach all supporting docurnentation and justifications.) Contract Is for the reimbursement of funds under the State 911 Department FY2017 Training Grant and EMD/Regulatory Compliance Grant as authorized and awarded in compliance With grant guidelines and grantee's approved application. . P D S D TE: (Complete ONE option onty) The Deparmmenl and Contraclor certify for this Contract, or Conlracl Amendment that Contract obligations: 1, maybe incurred as of the Effective Date (latest signature dale below) and no ohligallons have been Incurred rp for to the Effective Date. _ 2, may be incurred as of_, 20_, a date LATER than the Effective Da a below and two obligations have been incurred p fog to the Effective Date. 3. were Incurred as of _._, 20_, a dale PRIOR to the Effective Date below, and the parties agree that payments for any obligations incurred pdorto the Effective Date are authorized to be made either as settlement payments or as authorized reimbursement payments, and that the details and circumstances of all obligations under (his Contract are attached and incorporated Into this Contract Acceptance of payments forever releases the Commonwealth from further claims related to these obligations. CONTRACT END DATE: Contact performance shall terminate as of June 30 2017 . with no new obligations being Incurred after this dale unless the Contrast Is properly amended, provided chat the forms of this Contract and performance expectations and obligations shall survive Its termination for the purpose of resolving any daim or dispute, for completing any negotiated terms and warranties, to allow any dose out or transition performance, reporting, invoicing or final payments, or during any lapse between amendments. CERTIFICATIONS: Notwithstanding verbal or other representations by the parties, the "Effective Date" of this Contract or Amendment shall be the latest date that this Contract or Amendment has been executed by an authorized slgnalery of the Contractor, the Departmen4 of a later Contract or Amendment Start Dale specilied above, subject to any required approvals. The Contractor makes all certifications required under the attached Contraclor Cenificailons (incorporated by reference If not attached hereto) under the pains and penalties of perjury, agrees to provide any required documentation upon request to support compliance, and agrees that all terms governing performance of this Contract and doing business In Massachusetts are attached or incorporated by reference herein according to the following hierarchy of document precedence, the applicable Commonwealth Terms and Conditions, this Standard Contact Form Including the Instructions and Contractor Certification s, the Request for Response (RFR) or other solicitation, the Contractols Response, and additional negotiated tents, provided that additional negotiated leans will take precedence over the relevant terms In the RFR and the Contractor's Response only N made using the process outlined In 801 CMR 21.07 incorporated herein, provided that any amended RFR or Response terms resul(In best value, lower costs, or a more cost effective Contract AUTHORIZINGS1 NA EFOR TCO 'TON: AU IN SIGNATURE FOR THE COMMONWEALTH: ,_ X: Date: / /l✓ X: ra �:.. Date: YY l` (Signal an , eh rsl8e ljar then At Tlmeofff) (Signature and Date Must Be Handwritten At Time of Signature) Print Name:. Ronald A.Selion Print Name: Frank Poznlak Print Title: Chiafof Police Print Title:_ Executive Director Transfer of Overlay to Overlay Surplus In June of 2011, the Bureau released IGR 11-101 regarding the overlay and proper determination of overlay surplus. Overlay surplus is an available fund that may be appropriated for any lawful purpose until June 30, after which it must be closed to the General Fund. The Commissioner of Revenue, through:'the Bureau of Accounts, may take any of the following actions where the Assessors certify and the Accounting Officer records an improper transfer amount: Reduce certified free cash by the excessive transfer; Treat any appropriation from overlay surplus as an appropriation from free cash; Require local action to remedy the excessive transfer before approving the tax rate. The Bureau suggests that this IGR be reviewed by Assessors and Accountants. Levy Limit Rule Clarification In its annual levy limit instructions, the Bureau clarified its policy regarding the debt exclusion when unspent debt proceeds are transferred to another project. If the project to which the unspent debt excluded proceeds relates has been completed and the proceeds are transferred into another project applying the provisions of G.L. c. 44, § 20, the debt exclusion must be proportionately reduced unless: • the project into which the debt excluded proceeds are transferred into is already debt excluded; or • the transferred amount is de minimus, i.e, represents less than $.01 on the prior fiscal yea'r's tax rate. In both cases, the excess proceeds had to result from reasonable, good faith actions on the part of the Treasurer and other local officials in issuing the debt, i.e. not intended to create available funds for other spending purposes. If the project into which the debt excluded proceeds are transferred into is not already debt excluded, a new debt exclusion vote may request exclusion of the transferred proceeds emphasizing in the vote the original exclusion and change of purpose. FY2013 preliminary levy limits for budget planning purposes and instructions are available on the DLS website. The levy limit calculation is the same as in FY2012 unless otherwise noted in the instructions' cover letter. Community Preservation Fund During FY2012, 147 cities and towns collected the local Community Preservation Act (CPA) surcharge and are eligible for state matching grants in FY2013. The Division of Local Services (DLS) estimates that the balance in the state trust fund will be sufficient to provide a first round match of 22% of the surcharge levied by each city and town. This will trigger an equity and surplus distribution for those cities and towns that have adopted the maximum 3% surcharge. With these additional distributions, the total state reimbursement for qualifying cities and towns will increase, depending on their decile and total surcharge amount (see htto://www.mass.gov/dor/local-officials/municipal-data-and-financial-managementldat_a-bank- reports/cpa/ for applicable decile). Please note that these estimates are subject to change depending on Registry of Deeds collections between now and September. General, Laws: CHAPTER 44, Section 20 http://www.maIegisIature.gov/Laws/GencralLaws/PartVTitleVII/Chap... i Print PART I ADMINISTRATION OF THE GOVERNMENT (Chapters 1 through 182) TITLE VII CITIES, TOWNS AND DISTRICTS CHAPTER 44MUNICIPAL FINANCE -_.______..---- ----._.__------ - ------ Section 20 Proceeds from sale of bonds; restrictions on use; disposition of premiums Section 20. The proceeds of any sale of bonds or notes, except premiums and !accrued interest, shall be used only for the purposes specified in the authorization of the loan, and may also be used for costs of preparing, issuing and marketing such bonds or notes, except as otherwise authorized by this section. If a balance remains after the completion of the project for which the loan was authorized, such balance may at any time be appropriated by a city, town or district for any purposes for which a loan may be incurred for art !equal or longer period of time than that for which the original loan, including temporary debt, was issued. Any such balance not in excess of one thousand dollars may be appropriated for the payment of the principal of such loan. If a loan has been issued for a specified'',purpose but the project for which the loan was authorized has not been completed and no, liability remains outstanding and unpaid on account thereof, a city by a two-thirds vote'of all of the members of the city council, or a town or district, by a two-thirds vote of the voters present and voting thereon at an annual town or district meeting, may vote to abandon or discontinue the project and the unexpended proceeds of the loan may thereupon be appropriated for any purpose for which a loan may be authorized for an equal or longer period of time than that for which the original loan, including temporary debt, was issued. Any premium received upon such bonds or notes, less the cost of preparing, issuing and marketing them, and any accrued interest received upon the delivery of said bonds or notes shall be paid to the city, town or district treasury. Notwithstanding the provisions of this section, no appropriation from a loan or balance thereof shall be made which would increase the amount available from borrowed money for any purpose to an amount in excess of any limit imposed, by general law or special act for such purpose. Effective with the fiscal year 2005 tax rate approval process, additions to the levy limit for a debt exclusion are restricted to the true interest cost incurred to finance the excluded project. Premiums received at the time of sale shall be offset against the stated interest cost in computing the debt exclusion. The provisions of the preceding 2 sentences shall not apply to bond premiums received on or before July 31, 2003. General Laws: CHAPTER 41, Section 49A https://malegisIature.gov/Laws/GeneralLaws/Partl/ itleVIUChapter4... Print PART I ADMINISTRATION OF THE GOVERNMENT TITLE VII CITIES, TOWNS AND DISTRICTS CHAPTER 41 OFFICERS AND EMPLOYEES OF CITIES, TOWNS AND DISTRICTS Section 49A Assistant auditors; powers and duties; compensation Section 49A. The auditor, accountant, or officer having similar duties, of a city or town, may in writing appoint, with the approval of the mayor or the selectmen thereof, an assistant, who shall be sworn to the faithful performance of his duties, and a record shall be made of his appointment and oath. Unless a temporary officer is appointed in accordance with law, the assistant may, in the absence of the appointing officer, perform his duties and when performing such duties shall have the powers and be subject to the requirements and penalties applicable to him. The person appointed as assistant hereunder may receive a salary from the city or town for services as such. I of 1 8/20/2014 8:18 AM