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HomeMy WebLinkAboutSchool Comm. 03/14/2024Approved 05-08-24 Mansfield School Committee Policy Subcommittee Meeting Minutes for March 14, 2024 Superintendent's Office, 2 Park Row, Mansfield, MA 02048 A meeting of the Mansfield School Committee Budget Subcommittee was opened and called to order at 4:54 p.m. SC Members Present: Others present: Old Business None New Business: Minutes approved 2 - 0 for: • January 11, 2024 Revolving Accounts: Lynn Cavicchi (chair), Jenifer Sellon Teresa Murphy, Superintendent t u, M At the last meeting, the committee reviewed some proposals from School Committee Member Steve Schoonveld. This committee took the material home for review and further discussion was held this evening. Lynn Cavicchi summarized the goal of documenting the process of revolving funds. It was also noted in the last audit that there was no documented oversight procedures. • Have a better explanation and set of information of each account • Include a paragraph summary of the purpose of each account and how spending is authorized • Identify the financial strategy for revolving funds and explain the oversight needed such as how to determine if the balance is too high or too low. • When there is a high balance, a description as to why (for example some of our balances grew during COVID.) The committee recommended that Mansfield does not create policy regarding revolving funds, rather to create internal controls/procedure documentation. The Franklin documentation was referenced as a great resource to review. E Policies: Reviewed those policies with extensive changes and discussed plans on who would work on each. Input will be needed from Health Director Christine Dooling, Assistant Superintendent Ed Donoghue, Facilities Director Matt Jacques and Food Services Director Dawn Langtry. Jenifer Sellon inquired about the group of policies that were not brought to the February 6ah meeting. Diane Nugent will compare lists to see which items remain open. Approved 05-08-24 Mansfield School Committee Policy Subcommittee Meeting Minutes for March 14, 2024 Superintendent's Office, 2 Park Row, Mansfield, MA 02048 Technology Policies: At a very high level, reviewed where the district sits compared to MASC regarding the Responsible Use Policy. There is a list of policies which impact our RUP and will then impact handbooks and mandated training. This will take a fairly extensive review. Technology Director Lori Letendre, Director of Instruction and Assessment Julia Greenstine, Assistant High School Principal Matt McGuire and Assistant Superintendent Michael Connolly will be involved in this review. Instructional Material and Library Books: These changes were introduced at a recent MASC seminar. Lynn will send the recommended changes to Michael Connolly, Julia Greenstine and Teresa Murphy. Looks like we will need to add one policy. Documents Referenced: • E policies • Technology Policies Upcoming Agenda Items: • Review progress of E policies • Review progress of technology related policies (Dec MASC update) • Review progress of Library and Instructional material Upcoming Meetings: • May 2, 2024 at 4:45 Other - Any items not anticipated by the Chairperson 48 Hours prior to this n/a Meeting adjourned at 6:12 pm Respectfully submitted, Diane Nugent Administrative Assistant