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HomeMy WebLinkAbout250th Comm. 04/24/2024�n°i' Committee rAi N, irlV CadHIIL ,(�S of April 24, 2024 Present: +Rob MacDonald, Arlene Coccia, Kevin McNatt, Susan Feely, Ei,"nIQV!F-0k, Kara Griffin, Elvire Stanislous, Linda McCabe, Nicole Burch, and Tet'e' ,0MUrphY! t; OFF ICE Not Present: Nancy Griffin, Lou Andrews, Sacha Zlatkova, Matthew Cook Guests: Will Snyder Zti2rf i i%Y I S P 12: 03 0 1. Open Meeting Chair MacDonald called the meeting to order at 6:3F pry ,` lit t r� 2. Approval of 3121 Meeting Minutes Motion: To approve April minutes Passes: 8-0 (Ms. KGriffin, Ms. Cusack) 3. Report from the Culture and Arts Advisory Committee regarding proposed events which may include a gala, play, speakers, air show, and more. Advisory Committee met on the 8th via Zoom and reduced the number of proposed events. A list of events was handed out. a. Discussion and consideration on Culture and Arts Advisory Committee items requiring committee approval. Speaker series and sports events were initially discussed. A historical Mansfield game, "kick the bar", was seriously considered and could occur at Memorial Park with a possible date of June 7,`2025. There was a'general agreement to use something from Mansfield's history for a sports event. There was a consensus the Speaker Series should occur before Incorporation Day weekend. The Advisory Committee will create a list of speakers to'present :at the next meeting. A gala fundraiser, an art installation, and an international food event were also discussed. Business windows were suggested as a location for art installations. Another event discussed involved residents sharing their ancestral history and journey The pros and cons inviting a vintage baseball team were discussed. The Advisory Committee: will consider a Gala vs. First Night, and work with the Parade Advisory Committee. - 4. Report from the Incorporation Day Advisory Committee regarding proposed events for Incorporation Day Weekend 2025. Discussion and consideration on Incorporation Day Advisory Committee items requiring committee approval. Ms. Feely shared the Lincoln Minuteman Fifes and Drums are available to participate during Incorporation weekend. Details have yet to be determined. Their Militia, 1775 Townspeople, and Fifes and Drums plan to march in the 2025 Parade. The fee for their participation in the parade is $1000. Regarding the 250th Celebration 'Kick-off', it was discussed to have pub crawl signs for the restaurants to signify their 250th Celebration support. Ms. McCabe passed out a draft of the flyer seeking restaurant participation. Discussed approaching downtown businesses to offer 2501h merchandise on site. Motion: To adopt Incorporation weekend list of events Passes: 10-0 (Ms. Murphy, Ms. KGriffin) 0" Celebration Comrniitef, meerint� 1111111m 0A11 : April 24. 202, (\Amities taken by lm.san l oely. Clen 2501" Celebration Corm-nittee Meeting Minutes of April 24, 2024 5. Report from the Parade Advisory Committee regarding the proposed parade in May 2025 Discussion and consideration on Parade Advisory Committee items requiring committee approval Chair MacDonald reported that the Police and Fire Departments are notified of the event and discussed the parade route. Ms. Coccia volunteered to join the advisory committee. 6. Report from the Fundraising and Marketing Advisory Committee regarding fundraising opportunities and outreach. Discussion and consideration on Fundraising and Marketing Advisory Committee items requiring committee approval. a. Sponsorship Letter and Outreach Ms. KGriffin presented a draft letter to businesses regarding sponsorship levels. If a committee member plans to directly contact a business, notify Ms. KGriffin by email to avoid outreach duplication. A letter to business leaders was distributed by Chair MacDonald. The Committee agreed to have the committee member's name on the letter. A golf tournament was suggested as another possible fundraiser in the Fall. Ms. McCabe and Ms. KGriffin volunteered to further pursue the event. b. Non -Profit Gift Fund Application The town of Mansfield applied for the funds. c. 250th Website Update Advisory is working with committee member Ms. Zlatkova. 7. Light Box Artwork Approval Update Ms. Cusack reported that the 250'" lightbox wrap should be done by next week. 8. Establish Future Meeting Dates Committee was reminded of previously set meeting on Tuesday, May 14 at 6:30. Committee agreed on another meeting Tuesday, June 18 at 6:30. 9. Items not known 48-hours in advance Upon inquiry, it was reported that the carnival event fell through. 10. Adjourn Motion: To adjourn' meeting at 8:36"pm. Passes:'10-0 (Ms. Cusack, Ms. Coccia)' Susan Feely, , Committee Cler 2, 0`" Celebration Committee meeting; minutes DATE April 24, 2024 Minutes Taken by Susan I eely, Clerk 250rt' Celebration Committee Meeting Minutes of April 24, 2024 5. Report from the Parade Advisory Committee regarding the proposed parade in May 2025. Discussion and consideration on Parade Advisory Committee items requiring committee approval. Chair MacDonald reported that the Police and Fire Departments are notified of the event and discussed the parade route. Ms. Coccia volunteered to join the advisory committee. 6. Report from the Fundraising and Marketing Advisory Committee regarding fundraising opportunities and outreach. Discussion and consideration on Fundraising and Marketing Advisory Committee items requiring committee approval. a. Sponsorship Letter and Outreach Ms. KGriffin presented a draft letter to businesses regarding sponsorship levels. if a committee member plans to directly contact a business, notify Ms. KGriffin by email to avoid outreach duplication. Aletter to business leaders was distributed by Chair MacDonald. The Committee agreed to have the committee member's name on the letter. A golf tournament was suggested as another possible fundraiser in the Fall. Ms. McCabe and Ms. KGriffin volunteered to further pursue the event. b. Non -Profit Gift Fund Application The town of Mansfield applied for the funds. c. 250th Website Update Advisory is working with committee member Ms. Zlatkova. 7. Light Box Artwork Approval Update Ms. Cusack reported that the 2501h lightbox wrap should be done by next week. 8. Establish, Future Meeting Dates Committee was reminded of previously set meeting on Tuesday, May 14 at 6:30. Committee agreed on another meeting Tuesday, June 18 at 6:30. 9. Items not known 48 hours in advance Upon inquiry, it was reported that the carnival event fell through. 10. Adjourn Motion: To adjourn meeting at 8:36 pm. Passes: 10-0 (Ms. Cusack, Ms. Coccia) Susan Feely, Committee Cler Z50°i t.elebraiioii (.ommillee meetini; minutes DATE April 14, )0)/{ N/linutes taken by Susan Feely, Clerk <Insert 250th Logo> Dear Business Leaders, You are receiving this letter today from the Town of Mansfield's 250th Anniversary Celebration Committee. We are an ad hoc group of town residents, educators, historians, workers and leaders who are committed to delivering a series of celebratory events to commemorate the Town of Mansfield, its people and its history during the 2025 calendar year. As a means of supporting programming and generating town wide support for our cause, we are seeking donations from some of our most valued, cherished, and established fixtures of the local business community. We recognize the hard work and dedication it takes for you all to run your businesses in a competitive business climate, and as a result we would like to highlight your support for the 250th Anniversary Celebration Committee, if you choose to do so. We have different levels of suggested donations for different capacities of giving, and with those donations will come an acknowledgement from the 250th Anniversary Celebration Committee regarding your support. With your donation, a branded "Town of Mansfield 250th Anniversary Celebration" sign will be provided for you to proudly display at your local business. It is our hope that this partnership will drive more engagement with your business and help to highlight your support for the Town of Mansfield and our 250th Anniversary Celebration. <insert sample image of branded sign> With sincere appreciation and respect, Town of Mansfield's 250th Anniversary Celebration Committee (List names? Committee name only?) m @ # W v e } ° CL 3 ° §¥ n ` CDm} 2 (D k / �(a Z.»0 C ) CD \ k \ @ k3� cx i m#\ I / _ \ A > M. k 7 $�w2 2 ��ƒ ƒ 20)$ E 20 CD §(� (/� « ( \ co £7e g m\! o =_ '\ƒ (k cr 7\ < S #* a & i % a \ \D > m m z E x / / j E ( \ \ k / * 0 M. F: MM - Y"ii The 250th Celebration Committee was formed to organize and plan a diverse program of events and activities to celebrate the Town of Mansfield's 250th anniversary of becoming a town, which occurred on August 23, 1775. We are planning many events throughout 2025 and would like to gain support from our Mansfield Restaurants. Some suggestions to promote our Sestercentennial and our local restaurants. • Speciality Cocktails • Discounted appetizers • 2for 1 • Discount Coupons Thank you for your support!