HomeMy WebLinkAbout250th Comm. 03/21/2024Meef ng Ntiirlu cm; of hflar h 21, 2024
ICE
Present: Robert MacDonald, Eileen Cusack, Kevin MCNatti. , Susan Fe�, P*ndrews,
Kara Griffin, Nancy Griffin, Linda McCabe, Nicole Burch,jt(r�4ai�isl s, rlene Coccia,
and Teresa Murphy
Not Present: Matthew Cook, Sasha Zlatkova
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1. Open Meeting Called to order by Chair MacDonald at 6:35 PM.
2. Welcome and introduction of new DBA member Arlene Coccia, and new
member Kara Griffin from Tri-Town Chamber of Commerce
Welcome with introductions.
3. Approval of 1/31 Meeting Minutes
Motion: To approve the minutes from the January 3151 meeting
Passes: 8-0 (Mr. Andrews, Ms. Cusack)
4. Discuss, Consider and Vote on Logo Contest Winner Certificate
Communication: and Press Release
Chair MacDonald reported reaching out to the two winning submissions. A
press release identifying the contest winners and the 250", Celebration logo
was distributed to the members.
Motion: To approve the press release for publication
Passes: 8-0 (Mr. Andrews, Ms. McCabe)
5. Discuss, Consider and Vote on Advisory Committee Status Updates (Parade,
Incorporation Day Weekend, Culture and Arts, Fundraising and Marketing)
As a 2501h:member of the Parade Advisory, Mr. MacDonald reported meeting
with several volunteers, though received few responses from the volunteer contact
list. There was a suggestion to send out an open invitation for advisory committee
volunteers.
A brief discussion occurred related to the Cultural Advisory's next steps for the
proposed speaker series.
6. Discuss, Consider and Vote on Fundraising Proposals
a. Discuss, Consider and Vote on Carnival Fundraising Proposal
Fanelli Amusements, which has provided amusements for the Fall Festival, proposed
to hold a.carnival fundraiser at Xfinity Center May 2024, and in 2025. The event
schedule is Thursday through Sunday either the first or second weekend in May.
There is a possibility to include fireworks. The fundraising event could raise 10% of
the carnival receipts.,, Digital sales can be made available using a QR code.
Mansfield will promote the event.
Ms. Griffin reported the Xfinity Center is open to discussion with questions.
A discussion of other possible locations included the airport and Memorial Park. The
carnival event does require water access and parking.
Motion: To hold a carnival fundraiser
Passes: 11-0 (Mr. Andrews, Ms. Coccia)
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Discuss, Consider and Vote on Commemorative Merchandise Sales and Online
Merchandise Store -
b. Ms. N Griffin presented what the Wrentham 3501h`chose for
commemorative merchandise, showing a few pictures of items sold at
related events. Examples included pop socket for cell phones with the 350'h
logo, neckerchief for dogs and etched glasses.
The Animal Shelter and Farmer's market were identified as possible merchandise
locations for sales. Park and Rec offered to be a store location. The
financial, pay system for the commemorative items could go through the
town Unipay system.
Pencils, wristbands, pens, and ribbons were identified as "give aways".
There was discussion related to print businesses for the merchandise. A nearby
local business was mentioned.
Ms. K Griffin volunteered to join the Fundraising and Marketing Advisory
committee.
7. Discuss, Consider and Vote on Fundraising' Letters to Local Businesses
Item 10 regarding the use of the data base was taken out of order.`
Mr. Andrews passed out a sample report of the financial data base format. It is set
up to track organizations, what was sent, responses, money received, various letters,
and money deposits. Examples were presented.
Sponsor/Donor levels will be determined and reported back to the committee. Lawn
signs for $50 was suggested.
The Town Accountant will address the committee on how to solicit donations. There
was a request for members to have a vendor list, and add it to the database.
The Committee will produce a monthly financial report for the town' accounting office.
They were also notified of the town warrant article for town meeting regarding a state
law and the non-profit Gift Fund application. The town has been in contact with the
state regarding the matter.
Motion: To adapt the data base
Passes: 12-0 (Feely, Cusack)
8. Discuss, Consider and Vote on Events Proposal Document
a. Airport Commission Communication Update and Proposal
Chair MacDonald reported the airport is open to some type of event this summer,
such as a'fly-in, historical planes and hot air balloons. Date will be determined by
the Airport Commission.
Past events at the airport accepted donations.' Committee discussion for the
event included food trucks and music. Ms. K Griffin volunteered to talk to the
Mansfield Rotary Club.
250`° celebration Cominitiee meeting; minutes
DATE: March 21, 202/1
Minnie, taken bySusan Feely, Clerk
9. Discuss, Consider to Vote on 250th Website, Social Media Presence, Updated
Online Form
Discussion focused on the 250th website set up to include historical links and an
events calendar. The link to the website is on the Mansfield home page. Members
were encouraged to look at the Town Clerk's page, which is the basis for
the committee's. It was suggested to develop an Instagram account. The town has
Twitter and FB accounts.
10. Discuss, Consider and Vote on Contacts Database/Donations Database
Taken out of order. See Item 7.
11. Discuss, Consider and Vote on Electrical Box Update.
Motion: To send the rendering for the lightbox wrap to the Downtown Committee for
approval
Passes:12-0 (K Griffin, McCabe)
12. Discuss, Consider, and Vote on Town Manager Proposal for Electrical Box
Addressed at the January 21, 2024 meeting.
13. Discuss, Consider, and Vote on Establishing 250th Committee Treasurer
The position includes collecting invoices for payment and managing receipts. There
was discussion and agreement Mr. Andrews will initially support the person voted to
the position.
Motion: To nominate Eileen Cusack as the Treasurer.
Passes: 12-0 (Feely, K Griffin)
14. Establish Future Meeting Dates
The agreed upon dates:
Wednesday, April 24 at 6:30 pm
Tuesday, May 14, 2024 at 6:30 pm
15. Items not known 48 hours in advance
None
16. Adjourn
Motion: Adjourn meeting at 8:31 pm.
Passes:12-0 (McCabe, Stanislous)
Susan Feely, Committee Jerk
250", C.olebraiion Commiitee ineetin(; minutes
DATF: March 21, 2021
Minutes ial<en by Susan Feely, Clerk