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Home My WebLink AboutKMB 03/12/2024Meeting Minutes 12 RECEIVED �,,,�>u,•�,�,r,, �' � GLE"tZ S hEf ICE ppf 0 0 ��F0�9A l>f)d IFLO ,ffp f'i 1 1,!10JET T� �, lfP AIY ! llf�ll :Vt .\t11�1�I1 IA "Empowering residents, businesses and government to make Mansfield a greener, cleaner place to live, work and play." KEEP MANSFIELD BEAUTIFUL COMMITTEE Meeting Minutes Meeting Date: 12 March 2024 @ 7:00 p.m._ Location: Room 3A/B-Mansfield Town Hall Attendees: Jeff Ward (Chair), Pat Colbert, Danielle Dupre, Kristy Brooks (Regular Guest Participant - Liaison, Waste Reduction & Recycling Committee), Ana Newell, Janice Wivagg, Kelly Kemp, Mike Healey, Martha O'Connell, Neil Rhein (Keep MA Beautiful and BOS) Absent: Patrick McCue Welcome'& Call W Order • Meeting called to order at 7:07 p.m. . • Motions made to accept minutes from previous KMB meeting of 27 February 2024 and approved by members in attendance. Treasurer's Resort Treasurers Report as of 12 March 2024 (No chance since last month) Town Account FY 2024: $14,334.46 Town Funded Budget FY 2024: $2,000.00 Mural Account: - - - l 71 .36 - - - - Net Total: s , KMB Meeting Minutes 12 March 2024 "Page Breakdown of Financials by KMB Program I- Claantin 2023, ::I S100.00 1 0 1 S20.00 1 0 1 0 1 S120.00 1 II fidwar 410rdli, 0 10 0 0 0 I 0 rtap,biaUtst ', " $300.00 10 0 0 0 $300.00 IVIIkOmcrarthy, 0 0 $4.37 $.63 $179.99 J$17625) Total$ FY 2024 $4,441.34 0 $4.59 $1,702.45 $2,738.89 Totaillalances $11,595.57 0 0 0 0 $11,595.57 Prior Yrs. as of F EY 2023 Total FY 2024 $14,334.46 Town KMB $2,000.00 0 0 0 0 $2,000.00 ffi,d�.t 7A7A* *Note I*: Town of Mansfield KMB Budgeted/Appropriated Monies: KMB received funding from Town of Mansfield in the amount of $2,000 in July 2023 (Acct#:O 1180200-570000) for fiscal year 2024 projects/programs. "Note 2: Mural Account: $1,717.36 remains in the original account set up when mural was commissioned. Since the mural is 10 years -old, an assessment of its current condition and restoration activity was performed. Kristy Brooks met with Kelly Goff, Wheaton College art professor, who consulted on the mural's condition and restoration needs. Kristy Brooks is working on the application to the Non Profit Gift Fund for additional project funding. ***Note 3 — Current NIP Bottle Stipend Report for July 2023-March 2024 eceived and deposited. An amount of $300.00 due for Y2023 and an additional $300.00 for the first 6 months of Y2024 was included. RNR Rte, 106 Liquors will pay its annual stipend in full by the end of FY 2024, KMB Meeting Minutes 12 March 2024 Page 2 Summary Report of Past NIP Bottle Stipends for July 2022-June 2023 Fundraisina f. Fumdraisine 2024 Mural Restoration Project Funding - The KMB Committee previously voted to pursue the town's mural restoration as a KMB project. The committee agreed to concentrate their 2024 fundraising efforts to fund the project in case any applied for grant monies fall short. Future fundraising efforts undertaken by the committee will be focused on funding the mural restoration. Target date for the restoration completion is to coincide with the Town of Mansfield's 250th celebration, on 23 August 2025. Ideally, the mural work would be completed by end of Y2024. The committee also considered looking into applying for funding through a new,program that allows property owners and renters (with owner sign -oft) to make outdoor improvements to their property, however, the mural project does not meet the program's criteria. 2024 Sprina Cleanup Fundine -The KMB Committee agreed that we should still try to solicit donations from some of the corporate sponsors who supported the past cleanup events. Stop & Shop generously donated $3K last year to the event thanks to a company program. A letter of thanks will be sent for the company's past support. KMB applied for the Stop & Shop 2023 program funds and a manager from the Quincy Store came and volunteered at the event. Committee members agreed that we should reach out again to ask for 2024 funding. Other past event sponsors include: Red Dog Inn, Jennerations, Fresh Catch, Bluestone Bank, Rockland Trust, Mansfield Shredding and Harbor One. Chase is new to the community and may be a potential new sponsor. KMB Meeting Minutes 12 March 2024 Jeff Ward will draft a customized letter to approximately 15-20 companies based on last year's fundraising outreach. At the 2023 event, we displayed the sponsors on a wall based on their contribution levels. We can repeat this type of display for the 2024 cleanup event. Jeff will send committee members an email highlighting what needs to happen with the letter and if/how he may need assistance with mailing. Ongoing Programs Great Mansfield Shrine Cleanup 2024 Shrine Cleanup Event Date: 27 April 2024 Kelly Kemp said registration for April 27, 2024 Great Mansfield Cleanup is OPEN. Visit the website's Clean up pave: https://www.keepmansfieldbeautiful.coin/szreat-inansfield-cleanup for details. Registrations will close by 17 April. Kelly will update the registration page to include message that all late registrants must report to the picnic site on the day of the cleanup to get assignments. Kelly will also send Pat Colbert the registration link to send out to the Precinct Leaders. Precinct Leader is needed for Precinct 6. Kelly will advertise for volunteers in the Newsletter. Will also send email to past cleanup volunteers to see if we can find a new Precinct 6 lead. Pat Colbert is following up with Karen Reardon on the updated 2024 Spring Cleanup banner_ Karen designs' our KMB decals, banners — krdcsi n40 .rmail.com. Bay State Envelope is producing the banner. Pat Colbert works with John on the banner. Costs of banner were covered by a grant from the Non Profit Gift Fund ($970) and KMB pays for any outstanding costs. Banner will be hung over Rte.106 during first 2 weeks of April. Neil Rhein will work with Kelly Kemp on the 2024 Communications Plan. See past copies of plans on the Google drive. Items include: 1. Submit press release to Sun Chronicle announcing 2024 Cleanup 2. Town of Mansfield website Home Page announcement (Nancy Griffin — week of-3/17)' - 3. Government channel scroll (Nancy Griffin - week of 3/17) 4. Email last year's volunteers by week of 3/17 (organizations and individuals) 5. Posters/Flyers (Neil updating the flyer to send to Karen Reardon. Ana to order flyers from Allegra —` distribute for posting by3/31) 6. Emailvolunteers' again by 4/8 7. Poston FB Instagram and include info in monthly Newsletter 8. MHS E-newsletter in early April 9. Commercial on Mansfield Cable Access (late March) 10. Banner for Route 106 (1' two weeks in April) 11. Mansfield public schools' website (3/24)' 12. School children's posters can be used in posts Mike Healy will assist Jeff Ward in completing the paperwork required by the town for the event and picnic, DPW help is also needed with trash collection at Town Hall or other designated' location. Mike conducted an inventory review at the Fruit Street facility to address supply needs for the cleanup event. ' Here is the updated inventory for the storage unit: 1. 1 Set Precinct Maps 2. 21 Safety Vests 3. 1 Bin of Gloves estimated at 200 pairs, some are used but cleaned, some are still in bags 4. 40- Black Reusable Bags KMB Meeting Minutes 12 March 2024 Page4 I{MB Meeting Minutes 12 March 2024 5. 40 Green Reusable Bags 6. 11 Cases of Yellow Trash Bags x 100 7. 3 Cases of White/Clear Trash Bags'x 100 8. %z Case of Green Trash Bags, estimate 50 9. 7 Boxes of Grabbers, estimate not more than 200 10. 2 Bins of KMB T-shirts, varying sizes Motions were made to place orders for new inventory items: 1. Motion to order 40 vests, 300 pair gloves and 200 grabbers for cleanup with costs not to exceed $3k. Approved by committee. 2. Motion made for Pat Colbert to order new volunteer cleanup t-shirts with cost not to exceed $3500. Approved by committee. 3. Motion made to approve for Danielle Dupre to order 200 KMB reusable bags with cost not to exceed $IK. 'Approved' by commiftee. Committee will revisit past funding sources for cleanup picnic and create a food punch list. KMB will continue to use Cousins Pizza as food vendor. Kelly Kemp will review past snack order. Water will be needed. Mike Healy usually gets donations of water. Other items were also donated by vendors. Committee needs a revised music playlist for the picnic. Parks & Rec needs to be contacted for large lawn games. Theresa Rhein usually brings hula hoops, balls, etc. We need ensure photos are taken on the cleanup day. Danielle Dupre will check with her contacts at Town Hall to ensure Adopt-a-Streetlink isworking. Mural Restoration Discussion Items Jeff Ward and:Kristy Brooks Will liaison and communicate, with Kevin Dumas (Town Manager) for foal buy in and project approval. Other key people from Town of Mansfield Administration will be kept informed of the mural restoration project progress, including: Josh Reinke (DPW), Mike Ahern (Operations) and Chris McDermott (Economic Development). Work on the project's next steps will continue. Kelly Kemp developed a draft scope document for the committee to follow. Kristy Brooks completed the draft grant application to the Non Profit Gift Fund for funding which includes details such as a specific breakdown of costs (i.e. product vs. labor). Details are important to the Non Profit Gift Fund Committee during their application review since the'$15K request for funding is high. Applications opened on 4 March 2024 and are reviewed for consideration in June. Funds are disbursed 1 July 2024. A formal contract with muralist Ian Gaudreau needs to be developed. Mike Ahern will be available to assist with contract development upon request. Trash Can Be Beautiful Proeram -Painted Barrels Kelly Kemp met with Josh Reinke (DPW) in early March to discuss the KMB barrel painting event which will be held on Saturday, 6 April 2024. Kelly enlisted DPW support as Well as volunteer support from other KMB; committee members. The Home Depot has agreed to donate some painting supplies. The event will be publicized on KMB's social media and in the newsletter as the number of event participants is limited." The number of barrels available for painting will be limited to 10. Families, friends or community groups can paint a barrel and are limited to 4-6 people per group. All children participating, in the event will require adult supervision. The DPW primed the event barrels in brown paint which is not an optimal background color. Mike Healey suggested that Kelly Kemp contact Andy Littig (DPW) to have the barrels re -primed in either green or white. KMB could provide paint priming if there is an issue. Motion was made to approve an amount up to $250 for snacks, water and paint supplies required to support the event. Motion approved by the committee. Flower Barrel Program Pat Colbert informed the committee that the spring pansies, will be ready at Patrick Lyon's Nursery by mid - April. If the weather cooperates, the committee will likely plant the barrels in mid -April as well. Pat and Mike Healey plan to prep the current barrels located at the Fruit Street facility, on the morning of 5 April. Volunteers are welcome to help them. Pat will also send email to past paid participants of the program to enlist their participation in the 2024 program. Pat will also make some site visits to new business owners in the downtown area to help familiarize them with the program. There is a need to replace 10 of the plastic whiskey barrels. Motion was made to approve up to $250 for barrel replacement and soil. Motion approved by the committee. Adopt -a -Spot Program Ana Newell brought new "Adopt Me" signage for the committee to view as there are 3 sites that require new AaS caretakers. Signs dimensions are 24 x18 and the committee voted to use the design on "Adopt Me" #3. Ana will move forward to order 2 signs for posting. Kristy Brooks agreed to become caretaker to the old Steve Smith site on the Rte. 106 embankment. The embankment itself which was formerly maintained byGuerrini needs some major rehab. DPW supposedly took over maintenance but it likely needs a landscaping' caretaker to do the upkeep. There is a section of wildflower plantings by the West Mansfield Otis Street business sign that was never mowed in Fall and looks unsightly. DPW should be contacted to see if they plan to continue the wildflower pilot and get the site mowed before growing season. Current list of AaS locations: Stte3ooatiou Caretaker Contact Ema11 Presentato Landscape Garden at Entrance to Mansfield Public Library Company Peter Presentato' peteri resentatolctr dscapin�dcom Mansfield Bike Path Fruit Street Entrance and Rails for Trails Bridge TBD Island at School Street and Old Elm in West - - - - Mansfield Mansfield Elks Shaun DeBold mansfieldelks debold(Damail cmn Superintendent's Butterfly Gmden at Town Hall The Garden Lady Stephanie Hooper steoheardenadvr,,ahoocom East Mansfield Business Sign -. Comer of East: 774-V6-. Street and Rte.106 Guerrini Landscaping Chelsey Guertin Chclsey i euerriitilmidscaye com 2495 Flagpole Garden at East Common and East 509-523- CommonSign ,.., The Garden Lady. Ana Newell mia�ardealac�.Dcomcast nel 1246 ,:. Family of Matthew C. Fulton's Duck Pond and Two Memorial Rock's McCue Linda Mercier -Janssen lindamercieri nssen a verizon.net "- Garden at Verizon Bldg. on North Main - 508-259- SamosetAve The Garden Lady Stephanie Hooper steph>&�udenladveabwcom 5395 Minutes 12 March 2024 12 617-930- Willow Street Island Ward Family Jeff Ward jward 1010 a ynrril.com '- 3812 508-339- Island at Welcome to West Mansfield Sign , Todd Richardson Todd Richardson : todd a carichardson com 8600 Small Garden on West Street near Fulton's Mike Healy & Rick 774t331- Bridge Burger Mike mikemalaverizon.net 5546 Comer of Main Street and Cottage Street next 508.954- to Happy Hollow Driven Landscapes Matt Beauchemin maub dnveiiGdemail.com ' 7882 - Butterfly / Pollinator Garden at Jordan Jackson School TBD Camevaili Square Veteran's Memorial - Pratt Street by GMC dealership Kristen Shamon Country Krissc614 a yahoo com - Layne Thorpe and Layne Thorpe and Devine Square - Winthrop Street after 106 Kristy Brooks Kristy Brooks Layne a skusa us Embankment Stephen Smith Stephen Smith Kssiiiitli2@,Lvetiz.oii.net Girl Seoul Troop N Flammia Square Memorial 78242 Mary Dalton Pmricksmomol a yahoo com 508-450-' Mike McCarthy Memorial Bench Julie McCarthy Julie McCarthy iulienrecurthy968 algnutil com 7042 Hope St. and Sweet St. new Chocolate Factory where road bends to the left TBD Small site at intersection of Fruit St. and Hall Street near Mansfield Airport. TBD Court Street and Old Colony area next to street metal barrier TBD Meadows by West Mansfield Sign and at DPW 508-261- Comptex I DPW Crew Josh Reinke 1reurkcamanstieldnta com 7335 Shaw's Reusable Bat= Prog am KMB was selected for the month of February as the Shaw's Reusable Bag Program beneficiary and received $18. Kelly Kemp will continue to post these announcements in social media. Litter Busters Upcoming activities include: Samsonite volunteers for Spring Cleanup on 25 April 2024 (Jeff Brown). Possible other activities: Teleflex (Erin Lawson) in September/October; Medtronic and Trimark — dates TBD. RIMMMU u tMjM=rr!II Danielle Dupre and Kelly Kemp continued work on the new email that will be connected with the KMB website. Email is: info @KeepMansfie[dBeautifuI.com There will be one central email operator/owner and others will have visibility so entails can go into their personal flow. Cost to maintain the email account is estimated at $70-$140 per year. Mike Healey invited manager from Stop & Shop to attend a KMB meeting to acknowledge 2023 cleanup sponsorship. Manager was unable to attend the March meeting. KMB Meeting Minutes 12 March 2024 1 Page 7 KMB Meeting Minutes 12 March 2024 Additional Committee Discussion Items- Thursday, March 21, 2024 is the Keep Mass Beautiful Clean Community Awards Event in Framingham. Jeff Ward and Ana Newell will attend. UT `ncoming KMB Meeting Dates for 2024 Tuesday, 9 April Tuesday, 14 May Tuesday, 11 June Tuesday, 10 September Wednesday, 8 October Tuesday, 12 November Tuesday, 10 December Meeting Adiournment Next Meeting Date: 9 April 2024 Q 7:00 p.m. Meetine Adiourned: 9:17 p.m. Minutes approved on Secretary signature: KMB Meeting Minutes 12 March 2024 Page 8