HomeMy WebLinkAboutCIP Comm. 10/12/2023Town of Mansfield
6 PaiA Raw, Mansfield, Massachusetts 02048
Capital Improvements Prosram Committee
Present: Mr. Scott Feely, Chair; Mr. Michael A. Trowbridge, Sr.; Mr. Brendan Roche; Ms. Sharon
Friedman; Ms. Beth Ashman -Collins; Ms. Jenn Walsh and Mr. Steve Schoonveld
Not Present: Mr. Evan Epstein and Mr. Michael Flaherty
Guests: Mr. Barry LaCasse, Assistant Town Manager/Finance Director, Matt Violette, Town Accountant, Ms.
Sarah Raposa, Director of Planning & Development. Mr. Edward Donoghue, Assistant Superintendent and
Teresa Murphy with Mansfield Public Schools. Deputy Chief of Police Frank Archer and Mike Ahern,
Operations Manager were also present at the Community Room at Public Safety,
1. Open Meetine: Chairman Mr. Feely called the meeting to order at 6:0213M.
2. Approval of Minutes: 10/26/2022, 4/13/23 & 4/27/23
Motion: To approve the meeting minutes 10/26/2022. (Trowbridge/Walsh) Passes 4:0:3
(Ashman -Collins, Schoonveld and Roche abstained)
Motion: To approve the meeting minutes of 4/13/23. (Friedman/Walsh) Passes 4 b,3n '�irrn
(Ashman -Collins, Schoonveld and Roche abstained) ' ` u)rn.
Motion: To approve the meeting minutes of 4/27/23. (Trowbridge/Walsh) Passes 4:U
(Ashman -Collins, Schoonveld and Roche abstained) N c
rn
3. Discussion of Town Capital Improvements Plan for FY2024:
a. Schools
$5,418,578: Mansfield High School Turf Field/Track Renovations:
Mr. Donoghue stated that the track and turf field were resurfaced in 2012. He stated that the track and
field get lots of use and this project includes adding bleachers to keep people off the track during games
and meet the needs of the band when they host events. He stated there also will be new lighting, fencing
and netting installed as part of the project. Mr. Donoghue explained that he would like to go out to bid in
by early January at the latest so that this construction can take place during the summer.
Mr. Trowbridge asked how this would be funded and Mr. LaCasse responded that it will likely will be 25-
30-year borrowing. Mr, Trowbridge stated that this is paying beyond when it will need to be redone and
Mr. LaCasse responded it may be necessary based on what the payments are that will work within the
budget. Mr. Feely also noted the significance this has on the image of the community. Dr. Timothy Hoff
of 10 North White Pine Lane stated that he was here on behalf of his 10th grader and wanted to share his
support of this project. He stated that as a parent he sees all the facilities in the Hocomock League and
most are only five to six years old. He further noted that last year the track team was unable to host a
meet due to the condition of the track.
$942,395: Mansfield High School MHS Gym Floor Replacement:
Mr. Donoghue stated that the study done on the gym included the roof, however the roof can be held off
for now. He the request is just for the floor that is fifty years old and cannot be sanded any more. He
stated there is asbestos in the structure below which will need to be addressed as part of the
replacement of the floor.
Mr. Roche asked when it would be expected to do the project and Mr. Donoghue stated that they want to
go to bid in January and have the work done during the summer of 2024. Ms. Friedman asked about the
condition of the roof that was referenced in the study and Mr. Donoghue stated that the roof has about
three to five years of life left. She commented that as a committee we need to look at some of the bigger
projects and it is important to be fiscally prudent. Mr. LaCasse stated that the Capital Plan is a moving
five-year plan and would expect that next week when he sends out the five year look ahead to
departments that Mr. Donoghue will be adding the roof of the gym to the Schools Capital Plan. Mr.
LaCasse then commented that in Mansfield the Capital plans are actually implemented unlike many
communities and the job of this Committee is to vote on whether these projects are warranted and are a
priority. The burden of paying for the projects is done by the Town Manager and Finance Department.
Mr. Schoonveld commented that he is glad Mr. LaCasse is here because twelve years ago CIP was not
getting done, Mr. Feely noted that there should be about 3 million dollars a year in free cash for projects.
He added that we do not go too far out and want it manageable and sometimes we can't do every
project.
$3,968,800: Qualters Middle School, Boiler Replacement:
Mr. Donoghue stated that the boiler replacement for Qualters was approved by MSBA Board like the High
School one that was just completed. If Town Meeting approves this project there is fifty-three percent
reimbursement. He stated that the equipment is in a difficult location and like the other projects he is
hoping to go to bid early and have this also be a Summer of 2024.
$600,000: Robinson School, New Playground Phase 2:
Mr. Donoghue stated that the playground project phase one that included the design, purchasing of
equipment and the removal of the oil tank has been completed. He stated there was no issues with
removing the tank and there was no contamination to remediate. This request for $600,000 is for the last
phase of the project which is the installation. He further noted that the equipment is due to arrive in the
next month.
b. Police
$75,000 Line Cruiser Replacement — Patrol Unit M4, M5, M11 and M12, M17
Deputy Chief Archer was present and summarized all of the patrol vehicles that were being replaced. Ms.
Friedman commented that there seems to be four or five police vehicles at every Town Meeting and
would like to know the total number of vehicles because she believed it was only supposed to be three a
year. Mr. LaCasse responded that the request was for an additional $5,000 per vehicle because the price
had increased since they were approved at the last Town Meeting.
$192,000 Replace Portable and Mobile Radio's for Police:
Deputy Chief Archer stated that this request for portable radio replacements has been moved up to a top
priority. He stated that he feels strongly that they need to be replaced because they are so far past their
useful life and it is difficult to get replacement parts. He stated the request includes sixteen vehicle radios
and forty portable radios for officers. He stated that all front-line officers will get new radios and the
older ones are going to be used for reserve and part-time civilian traffic officers.
c. DPW Public Buildings/Special Projects
$330,000: COA, 50 West Street: Site Improvements, Bidding, Construction Documents, Related
Works:
Mr. Ahern stated that this request was to bring the 50 West Street project from the rest of the design
phase through the creation of construction documents. Mr. Schoonveld asked if this has been on CIP
before and Mr. Ahern stated that the whole project has been on CIP for the last two to three years. Mr.
LaCasse added that the goal is to have the project shovel ready. He added that if grant funding becomes
available they are more likely to get the grant because the project is shovel ready. Mr. Ahern stated that
they are looking for approval so they can go out to bid. Mr. LaCasse noted that if this approved at Special
Fall Town Meeting the funding will come from Free Cash.
Motion: To support the CIP projects as presented. (Trowbridge/Walsh)
Passes 7:0
Mr. Schoonveld asked if it is expected to have all of these at this Special Town Meeting and Mr. LaCasse
responded that they would be.
4. Any Items Not Known within 48 Hours:
There were no items.
S. Adjournment:
Motion: To adjourn the CIP Committee meeting at 6:59pm. (Schoonveld/Walsh)
Passes 7:0
Date
Minutes prepared by Carrie Champagne
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