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HomeMy WebLinkAboutSelect Board 03/20/2024qh1N& Select Board Meeting Minutes March 20, 2024 ana L. Bren, Chair; Mr. Neil Rhein, Vice -Chair; Mr. Brendan Roche, Clerk; Mr. Michael A. Trowbridge Sr. and Ms. Maureen R. Doherty were present in Meeting Room 3 A/B at Town Hall. Mr. Kevin Dumas, Town Manager was also present. 1. Call To Order Select Board Meeting- Pledge of Allegiance Ms. Bren, Chair called the meeting to order at 5:3513M. She then reminded everyone that the meeting was being broadcast live and taped for future broadcast on Mansfield Cable. 2. Town Manager's Report ➢ Xfinity Center ➢ FY2025 Budget Update ➢ KMB Annual cleanup —April 27 ➢ Annual Town Meeting — May 22 ➢ Household Hazardous Waste Day —June 22 ➢ Reminder —Town-side Cyclical Real Estate Property Inspection Program ➢ Xfinity 2024 License Agreement ➢ Miscellaneous Select Board Questions and Comments on Town Manager's Report Mr. Dumas began his report stating that the draft of the Xifinity License will be sent tonight and it will be considered at the April 17'h Select Board meeting. He also noted that the Town of Mansfield can not charge a per ticket price for events like the Town of Foxborough because part of Gillette stadium is on Town land. Mr. Dumas then provided a Fiscal Year 2025 budget update and noted that there is approximately $1.1 million deficit. He noted there are major cost centers where the costs are dramatically increasing and they are out of the control of the Town such as insurance and pension. He stated that trash and recycling program costs the Town about $2.5 million today and the override that was done only covers $912,000 of that cost and therefore a trash fee was proposed at the last Budget Subcommittee meeting, Mr. Dumas stated that he welcomes any ideas that the Board has for closing the gap. He then shared some save the dates which were Keep Mansfield Beautiful Annual Cleanup on April 271h, Town Meeting is May 22nd and June 22nd is Household Hazardous Waste Day. Mr. Dumas also stated that there is information in the newsletter on the 2024-2025 cyclical inspection program. Mr. Rhein had no questions or comments. Mr. Trowbridge asked if residents have to let the inspectors into their homes from the Assessor's office and Mr. Dumas responded no. Ms. Doherty stated that she was at the budget meeting and asked what was going to happen with CIP. Mr. Dumas responded that most of those items are on hold. The items in the enterprise accounts will continue and currently they will be moving forward with the road bond. He stated that by the end of June he will have a better sense to know what CiP items will be considered for fall Town Meeting. Ms. Doherty stated she was concerned about the ambulance as that makes the Town $8,900 daily. Ms. Doherty then asked Mr. Dumas what he learned at his conference. He stated that he felt really good about the economic development work being done in Mansfield and the communication he has with State agencies because that does not exist in many communities. He also noted how important it is for cities and towns to have flexible zoning and be able to move things along quickly to help businesses, he noted the success of Walgreens here in Mansfield was due to moving quickly. Ms. Doherty then asked about the Town and School Needs Assessment meeting and if there is a report from the Town side like the one done for the Schools. Mr. Dumas responded that the Town does not have a binder like the schools because a twenty-year assessment was not done and the Town just has a few items, but information will be provided. Ms. Doherty then noted that the website looks good from the update that was done the other day Select Board Meeting Minutes March 20, 2024 and said that the whole front page was done with pictures nicely. Mr. Dumas responded that there are changes made all the time but there was not a big change that happened this week. Mr. Roche asked when the next Tri-Board meeting is and Ms. Bren responded that it is next Wednesday at Public Safety. 3. Public Comments There were no members from the public that wanted to speak. 4. Discussion with the Mansfield Food Pantry on Collaboration Opportunities Ms. Sarah Puleo and Ms. Kim Hoy were present from the Mansfield Food Pantry. They provided the history of the pantry and noted that they have a 27-year history and they aim is to help any Mansfield resident with food insecurities. She stated that the pantry is an all -volunteer run organization and the number of residents they serve is rising. Ms. Bren thanked them for the work they do and if a resident needs assistance please go there as there is no judgement. Mr. Rhein thanked them for the important work that they do and asked if they worked with the Town social workers. Ms. Hoy responded that they do have a great relationship with the COA and the social workers and work with many organizations in Town. They are considered an emergency food bank and a key is given so that food can be taken to clients. Mr. Trowbridge thanked them and all the volunteers and asked if there is a way to put something in the monthly newsletter. Ms. Doherty commented that they do a great job and she was so impressed when she got a tour of the facility. Mr. Roche thanked them and knows it is a lot of work, he then asked what are the barriers to the awareness, Ms. Hoy stated that there are people who are hungry and they still do not know that they can come to the food pantry. Ms. Puleo noted that there is also a stigma about going to the pantry. t S. Discussion and Consideration to Open the Town Meeting Warrant to Amend Article 19 and 20 and Close the Warrant Mr. Dumas stated that there are four words that needed to be added in which will include tower companies as well as telecommunications company for articles 19 and 20. There were no questions from the Board. Motion: To open the Town Meeting Warrant to Amend Article 19 and 20. (Roche/Doherty) Passes 5:0 Motion: To close the Town Meeting Warrant. (Roche/Doherty) Passes 5:0 6. Discussion and Consideration to Approve and Sign the Town Meeting Warrant Ms. Doherty asked if this meant that the Board was approving the articles and Ms. Champagne noted that this was just approving the document that has to be posted and Mr. Dumas added that the Board will vote to approve each of the articles once the motions are prepared. Motion: To approve and sign the Town Meeting Warrant. (Roche/Trowbridge) Passes 5:0 7. Select Board Member Committee and Liaison Updates Ms. Bren stated that there is Tri-Board meeting next week and the most recent newsletter came out that has a lot of great information in it. Ms. Bren then stated that the Budget Subcommittee met last week and Town and School Needs Assessment Committee has their first meeting on April 15t. Ms. Doherty stated that she attended the COA Board meeting yesterday and there was a presentation by Mike Ahern on the new COA building. She stated that it went over very well and many seniors asked if it will happen in their lifetime. She also noted that the Library.and the COA have a monthly newsletter. Mr. Roche stated that there is a 7PM Parkway Planning Workshop at the Public Safety Community Room. He also stated that the Planning Board will have public hearings on the six zoning articles for Town Meeting. Mr. Rhein had no update. Mr. Trowbridge stated that as part of the MFN the Town of Mansfield was named in a law suit and that was rectified and the Town of Mansfield was removed from the suit. 8. Public Comments There were no public comments. Select Board Meeting Minutes March 20, 2024 9. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. A. Vote to Approve Meeting Minutes: • February 21, 2024 • February 28, 2024 B. Vote to Approve Warrants: Town Vendor Warrant No. 24037T in the amount of $1,866,783.59 • Electric Vendor Warrant No. 24037E in the amount of $367,492.81 • Town Vendor Warrant No. 24038T in the amount of $413,931.01 • Electric Vendor Warrant No. 24038E in the amount of $56,044.62 • School Vendor Warrant No. 24038S in the amount of $810,052.09 C, Consideration of Permits and Licenses: • Consideration of 2024 Drainlayers License for Bella Construction Co. LLC • Consideration of Special Events Application for Songwriters on the Common • Consideration of Special Events Application for Mansfield Animal Shelter Friends • Consideration of Banner Application for Mansfield Animal Shelter Friends • Consideration of Special Events Application for Abolition Day • Consideration of 2024 Water Installers License for Moran Excavation • Consideration of 2024 Water Installers License for Dig It Construction LLC • Consideration of Banner Application for the Rotary Club of Mansfield • Consideration of Special Events Application from Kelli Beth Vecchione for Mansfield Little School I Preschool Picnic D. Consideration of Certificates and Proclamations: Motion: To approve the consent agenda excluding the meeting minutes of February 21, 2024. (Roche/Doherty) Passes 5:0 10. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 24037T in the amount of $830,745.11 Motion: To approve Payroll/Town Medicaid Payroll 24037T in the amount of $830,745.11. (Roche/Trowbridge) Passes 5:0 • Town Deductions Vendor Payroll 24037TV in the amount of $261,347.12 Motion: To approve Town Deductions Vendor Payroll 24037TV in the amount of $261,347.12. (Roche/Trowbridge) Passes 5:0 • School Payroll/School Medicaid Payroll 24037PS in the amount of $1,884,945.35 Motion: To approve School Payroll/School Medicaid Payroll 24037PS in the amount of $1,884,945.35. (Roche/Trowbridge) Passes 3:0:2 (Doherty and Trowbridge Abstain) • School Deductions Vendor Payroll 24037SV in the amount of $596,941.60 Motion: To approve School Deductions Vendor Payroll 24037SV in the amount of $596,941.60. (Roche/Trowbridge) Passes 5:0 11. Correspondence • Letter from Maria Lafreniere of Classic Pizza • Letter from Mike Lawlor • Letter from The Alcohol Beverages Control Commission • Letter from Cape Rail Inc. • Letter from Southeastern Regional School District Select Board Meeting Minutes March 20, 2024 • Notifications from Verizon • Letter from Olivier Kozlowski • Letter from National Grid • Letter from Department of Conservation and Recreation • Public Notice from Department of Public Utilities Mr. Roche read the list of correspondence items. 12. Select Board Member's Comments and Questions Mr. Trowbridge had no comments. Ms. Doherty wanted to give a shout out to all the community helpers and those that helped support getting uniforms for the Honor Guard. Mr. Roche no comments. Mr. Rhein wanted to draw attention to the Police Department for their accreditation and the School Resource Officer Derek McCue for the gaming club that has been established at the Middle School, 13. Any items not anticipated by the Chair 48 hours prior to this meeting There were no items. 14. Enter into Executive Session and Not Return to Open Session for the following reasons: a. Pursuant to M.G.L. Chapter 30A, Section 21, Exemption 3, to discuss strategy with respect to collective bargaining for negotiations with United Steel Workers (USW) for Supervisory and Non - Supervisory, Mansfield Police Association and Mansfield Permanent Firefighters collective bargaining unions if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares. Motion: To Enter into Executive Session and Not Return to Open Session for the following reason: Pursuant to M.G.L. Chapter 30A, Section 21, Exemption 3, to discuss strategy with respect to collective bargaining for negotiations with United Steel Workers (USW) for Supervisory and Non -Supervisory, Mansfield Police Association and Mansfield Permanent Firefighters collective bargaining unions if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares at 6:35PM. (Roche/Trowbridge) Roll Call Vote: Doherty — Yes Trowbridge — Yes Passes 5:0 C 55 %� Signature Minutes prepared by Carrie Champagne Rhein — Yes Roche —Yes Bren — Yes W31d_0aL( Date Documents used in meeting: 1. Brochure from the Mansfield Food Pantry Our Daily Bread 2. Town Meeting Warrant 3. Meetings Minutes of February 21, 2024 4, Meeting Minutes of February 28, 2024 S. Application for 2024 Drainlayers License for Bella Construction Co. LLC 6. Special Events Application for Songwriters on the Common 7. Special Events Application for Mansfield Animal Shelter Friends 8. Banner Application for Mansfield Animal Shelter Friends Select Board Meeting Minutes March 20, 2024 9. Special Events Application for Abolition Day 10. Application for 2024 Water Installers License for Moran Excavation 11. Application for 2024 Water Installers License for Dig It Construction LLC 12. Banner Application for the Rotary Club of Mansfield 13. Special Events Application from Kelli Beth Vecchione for Mansfield Little School Preschool Picnic 14. Letter from Maria Lafreniere of Classic Pizza 15. Letter from Mike Lawlor 16. Letter from The Alcohol Beverages Control Commission 17. Letter from Cape Rail Inc. 18. Letter from Southeastern Regional School District 19. Notifications from Verizon 20. Letter from Olivier Kozlowski 21. Letter from National Grid 22. Letter from Department of Conservation and Recreation 23. Public Notice from Department of Public Utilities Select Board Meeting Minutes March 20, 2024