HomeMy WebLinkAbout250th Comm. 01/31/2024250en Celebration Committee
Meeting Minutes or January 31, 2024
Ot RECEIVED
CLERKS OFFICE
Present: Robert MacDonald, Teresa Murphy, Linda McCabe, Ell usack, Sasha
Ziatkova, Susan Feely, Lou Andrews, Elvire Stanislous, Kevin Mca lm Aan4 $-* 28
Griffin. �'�eSFIELD
Not Present: Matthew Cook, Nicole Burch "r
C}ii_ELTTS
1. Open iMeeting, Called to order by Chair MacDonald at 6:30 pm
2. November 30, 2023 Minutes Approval
Motion: To approve the minutes from the November 30, 2023 meeting.
Passes: 9-0 (Mr. Andrews, Ms. Murphy);
3. Discuss, Consider and Vote on Logo Contest Winner Certificate
Chair MacDonald reported that an email was sent to Kristine Veader to notify her
as the winner of the 250th Logo Contest.
Motion: To invite Ms. Veader to the next meeting and award a certificate.
Passes: 9-0 (Mr. Andrews, Ms. Cusack).:
Chair MacDonald will reach out to Ms. Griffin to create the certificate,
Mr. Andrews passed out the new logo pins. The cost was about 50 cents/pin,
The committeebrainstormed location ideas to sell the merchandise. The Library
and COA were suggested as possible sites.
4. Discuss, Consider and Vote on Fundraising/Donations` Protocol
Chair MacDonald was in contact with Town Manager Dumas regarding the
protocol for fundraising and money. The Committee has an account for all
donations and those specifically designated for a celebration event.' Discussion
focused on how the Committee would know who made donations, which is a
question for Mr. Dumas and Ms. Griffin. Ms. Cusack suggested that the
committee have a Treasurer.
Ms. Murphy had to leave for a school commitment as Ms. Griffin joined the
meeting. The Committee will work with the Town Accountant related to
donations/sponsors, it is up to the Committee to decide on sponsorship tiers and
donations tied to specific events.
5, Discuss, Consider and Vote on Events Proposal Document
Taken out of order and discussed in Item 4. Mr. Andrews had contact with
WBpaneak (Wampanoag) members, who are Interested in; participating in the
25091 celebration.
Chair MacDonald gave an update on several events. The MA National Guard
Band is interested to participate in the Parade. The Airport is on board to do
something, though no specific date for an air show. There was discussion that
the air show could include military helicopters. Chair MacDonald will coordinate
2.50"' Celebiation Committee meeting minutes'
DA-tE: lanuary 31, 2024
Minutes taken by Susan Feely, Clerk
50111 Celebration Committee
Meeting Minutes of January 33, 2024
with the Chair of the Airport Commission. Uncertain if Joel Brandywine is still
Chair since the committee reorganized this month.
The town will combine the Memorial Day Veteran's parade with the250'h
Celebration parade. There will be a Memorial Day event to honor our Veterans.
Mansfield Veterans are included to participate in the Celebration Parade.
Motion: Celebration parade scheduled for Saturday, May 17, 2025.
Passes: 9-0 (Mr. Anderson, Ms. Cusack)
A First Night/Gala event on NYE 2024, to kick off the celebration year, was
further discussed. Rotary Club involvement was mentioned. Mr. McNatt
suggested that the Mansfield Women of Today might be interested in taking the
lead for the possible fundraiser event. It was pointed out that a First Night event
would add cost to the celebration budget relating to DPW, Police, etc. Carriage
rides were suggested as part of the kick-off. Ms. McCabe volunteered to seek
restaurant participation for the Incorporation weekend kick-off and a possible
First Night event.
Ken Butler and MAC are on board to stage the play " 1776' which occurred
during the Bicentennial celebration at the Congregational Church.
The 13"' Continental Regiment from Rehoboth committed to participate In the
parade and Incorporation weekend. Chair MacDonald met with the MHS Band
Director to discuss participation.'
There was clarification and agreement the Trolly cars are designated for
historical town tours, and GATRA will provide transportation to the various
Incorporation Day events.
i
6. Discuss, Consider and Vote on 250th Website and Social Media Presence
Taken out of order. Referred in Items 4
and 7. Ms. Murphy shared that the:
school department has used the town's hired marketing firm for big school
events.
7. Discuss, Consider and Vote on Contacts Database
Some discussion taken out of order. Refer to Item 4.
Mr. Andrews reported that he has set up a database to keep track of outreach
efforts.
Taken out of order and discussed in Item' 6. It was suggested the Committee
create a Facebook account/page. Ms. Griffin reported that all information goes
through the Town of Mansfield MA Facebook page, which Is monitored
to gather
data trends. It was suggested to mask the URL and change the graphics to the
new 250t' logo, which Ms. Ziatkova volunteered to do.
2501' Celebration Committee meeting minutes i
DATL; January 31, 2024
Minutes taken by Susan reely, Clerk
i
2.50ti' Celebration Committee
Meeting Minutes of January 31, 2024
8. Discuss, Consider, and Vote on Advisory Committee Updates
Taken out of order and discussed in Item'5.
There was clarification regarding a potential committee member. If someone is
appointed by the Downtown Business Association, the DBA fills the seat on the
committee and doesn't require an interview by the town. A candidate filling the
open Resident member vacancy does. A potential member has an interview
scheduled.
9. Establish Future Meeting Dates
Tuesday, Feb 13 at 6:30 PM
Tuesday Mar 5 at 6:30 PM
Thursday Mar 21 at 6:30 PM
10. Items not known 48 hours In advance
Mr. McNatt reported on the; permanent 250s' historical markers which will be similar
to the one at Fulton's Pond. Identified installation locations include Town Hall, the
old Town Cemetery, Keach Monument, North Common, East Mansfield Common,
South Main and Fulton's Pond. Sponsors are needed. Discussion tabled until the
next meeting.
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The Downtown Committee vetoed their sponsored Wrap Project the Committee
submitted for the lightbox because it didn't promote the celebration. There was
Committee consensus to re -submit with the official logo. Mr. Andrews volunteered
to create a rendering. Further discussion and consideration tabled until the next
meeting.
11. Adjourn
Motion: To adjourn the meeting at 8:13 PM
Passes: 9-0 (Mr. Andrews, Ms. McCabe)
Susan Feely, Committee CI k
250" Celebration Committee meeting minutes
DAIL: January 31, 2024
Minutes taken by Susan Feely, Clerk