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Home My WebLink AboutKMB 01/16/2024KMB M 4 q�h'DA9 AC�S+P 1 t r--r*'1 5 rn LU` Tlq Y CA 9l M1U i.'. Ul TH 1� I�:F �� D "Empowering residents, businesses and co a p government to make Mansfield a greener, cleaner Q) place to live, work and play." o -- rrl KEEP MANSFIELD BEAUTIFUL COMMITTEE Meeting Minutes Meeting Date: 16 January 2024 @ 7:00 p.m. Location: Room 3A/B-Mansfield Town Hall Attendees: Jeff Ward (Chair), Pat Colbert, Danielle Dupre, Kristy Brooks (Regular Guest Participant — Liaison, Waste Reduction & Recycling Committee), Neil Rhein (Keep MA Beautiful), Ana Newell, Janice Wivagg, Kelly Kemp, Mike Healey Absent: Patrick McCue, Martha O'Connell Welcome & Callao Order • Meeting called to order at 7:10 p.m. • Welcome and committee introductions to guest. • Motions madeto accept minutes from previous KMB meeting of 21 November 2023 and approved Treasurer's Report Treasurers Report as of 16 January 2024 Town Account FY 2024: $13,444.67 Town Funded Budget FY 2024: $ 2,000.00 Mural Account: $1,717.36 Net Total: KMB Mtg. Minutes 16 January 2024 Page 1 KMB Meeting Minutes 16 January 2024 Breakdown of Financials by KMB Program *Note 1*: Town of Mansfield KMB Budgeted/Appropriated Monies: KMB received funding from Town of Mansfield in the amount of $2,000 in July 2023 (Acct#:01180200-570000) for fiscal year 2024 projects/programs. The new funds must be spent by 30 June 2024. **Note 2: Mural Account: $1,717.36 remains in the original account setup when mural was commissioned. Since the mural is 10 years -old, an assessment of its current condition and restoration activity was performed. Kristy Brooks met with Kelly Goff, Wheaton College art professor, who consulted on the mural's condition and restoration needs. Kristy Brooks is working to engage a restoration muralist.. ""Note 3 — Updated NIP Bottle Stipend Report y Y+ In early October 2023, the outstanding Nip Bottle Stipend Fund check from Bristol Liquors was received and deposited. An amount of $300.00 due for Y2023 and an additional $300.00 for the first 6 months of Y2024 was included. RNR Rte.106 Liquors will pay in full at the end of year. KMB Mtg. Minutes 16 January 2024 Page Fundraising 1. Fundraising 2024 Intr Jeff Ward opened the fundraising discussion with a proposal to discuss the undertaking of the town mural restoration project. The KMB Committee needed to decide whether or not it wanted to pursue the mural restoration as a KMB project and concentrate 2024 fundraising efforts to fund the project. 2. Mural Restoration Proiect Discussion Kristy Brooks provided the committee with a recap of the activities taken to date for the restoration of the town mural. The committee members discussed muralist Ian Gaudreau's initial invoice containing a breakdown of restoration work options and costs. Kristy explained the invoice's level of tiers, timing, etc.(See attached invoice document.) The committee discussed the possibility of obtaining a quote from Providence Painted Signs as a point of comparative reference. There is a requirement to have a legal contract with Ian Gaudreau if he is the muralist selected to perform the restoration work that will set specific parameters for the restoration completion. The need for a formal contract is due to past issues that occurred during the original painting of the mural in 2013. The committee also discussed the need for insurance, bond, etc. Target date for the restoration completion is to coincide with " Y2025 and the Town of Mansfield's 250th celebration. Pat Colbert made the motion for the committee to undertake the town mural restoration project. The vote' passed unanimously by all committee members' in attendance.' Possible project/program name for the new initiative: RestorationlPreservation Town Mural Program/Project. Mike Healy mentioned the Non Gift Fund as a possible financial funding source for the restoration of the mural. He also mentioned that he would be in favor of placing a dedication plaque near the mural to acknowledge the work effort on the original mural by Nancy Wall, former KMB Chair.. The committee also discussed setting, aside funding for the mural upkeep going forward to avoid waiting another 10 years for mural cleaning or minor repairs. There was also an idea put forth to ask for more funding, from the Town of Mansfield to fund mural upkeep maintenance (currently KMB receives $2000.00 annually from the town to help fund KMB projects). Key people from the town that need to be involved with the, mural restoration project include: Josh Reinke (DPW), Mike Ahern (Operations), Chris McDermott (Economic Development) and Kevin Dumas (Town Manager). When Jeff Ward met previously with Mr. Dumas, Kevin indicated that he fully supports the efforts for the mural restoration. It was mentioned in committee that a letter signed by Kevin supporting the mural project would go a long way when sending out grant applications and the KMB fundraising'' letter. The annual KMB fundraising letter will be delayed so we can draft a letter with focus on the mural restoration as the main 2024 fundraising event. Pat Colbert asked that Allegra print the letters and address the envelopes. Ana Newell obtained a list of town businesses from the Assessor's office in an effort to improve the list used for fundraising last year. She will cross reference the list with businesses listed in Mansfield and the Tri-Town Chamber of Commerce: - 3. Grant Program Opportunities Janice Wivagg researched both the Starbucks and Enterprise Rent a Car grant programs. She noted that KMB does not qualify for either of these grant programs. KMB Mtg. Minutes 16 January 2024 Page 3 KMB Meeting Minutes 16 January 2024 4. Michael McCarthy Memorial Follow-up "Thank You" notes for donations made to KMB's Michael McCarthy Memorial Fund will be hand written by Ana Newell and sent to the list of donors. Ongoing Programs Great Mansfield Cleanup 2024 Dates and Spring Cleanup Banner Spring Cleanup Event Date: 27 April 2024 Fall Cleanup Dates: ,I- I i November, 2024 Jeff Ward is sending the dates to the Town of Mansfield for the event calendar Pat Colbert is following up with Karen Reardon on the new 2024 cleanup banner. Karen Reardon designed the banner and has not submitted an invoice. Bay State Envelope is producing banner. Costs were covered by a grant from the Non Profit Gift Fund. Mike Healy would like to conduct an item inventory at the next meeting to learn what's needed for the cleanup events. Trash Can Be Beautiful Program - Painted Barrels Kelly Kemp drafted a letter to send to Kevin Dumas (Town Manager) and Josh Reinke (DPW) with information fora potential KMB barrel painting event. The KMB committee members discussed event particulars including an item specifying that families and friends in groups of 4-6 will paint a barrel during the event. All children participating in the event will need to be supervised by an adult (at least 21 years -old). The letter also indicated and requested a number of barrels that would be required from DPW to hold the event. KMB currently has no barrels. Mike Healy mentioned KMB can purchase barrels if needed. Flower Barrel Program Nothing new to report on this program with the exception of the mention of the one downtown business that did not pay for their flower barrels in 2023(Trattoria Della Nona - $120.00) Jeff Ward sent an email to Yvonne, the restaurant owner, requesting payment. That email correspondence was sent after Pat Colbert called, sent email and visited the restaurant trying to collect the funds. Jeff also relayed the story about the rude behavior of the owner towards Jeff and Neil Rhein while they were customers at the restaurant. All the while, the KMB Flower Barrel Program participant's watering can is on full display at the restaurant... Adopt -a -Soot Program Current list of AaS locations: Site Location Cnietaker Contact Garden at Entrance to Mansfield Public Library Presentato Landscape Company Peter Presentato Mansfield Mke Path Fruit Street entrance and Rails M ute 7Lrntranr. srtatakertd`s trilt rathpat�€ipg` for Trails Bridge i"ffofi''�'4fgilg Island at School Street and Old Elm in West Mansfield Mansfield Elks Shaun DeBold Superintendent's Butterfly Garden at Town Hall The Garden Lady Stephanie Hooper East Mansfield Business Sign - Corner of East Street and Rte.106 Guerrini Landscaping Chelsey Guerrini -` Flagpole Garden at East Common and East Common Sign The Garden Lady Ana Newell Minutes 16 January 2024 KMB Meeting Minutes 16 january,2024 Fulton's Duck Pond and Two Memorial Rocks Family of Matthew C. McCue Linda Mercier -Janssen ; Garden at Verizon Bldg. on North Main The Garden Lady Stephanie Hooper Willow Street Island Jeff Ward Family Jeff Ward Island at Welcome to West Mansfield Sign Todd Richardson Todd Richardson Small Garden on West Street near Fulton's Bridge Mike Healey & Rick Burger Mike Healey Mansfield Food Pantry Regal Tree Kim Comer of Main Street and Cottage Street next to Happy Hollow i5j13 s.'e peg ne3ye F Matt Beauchemin Butterfly / Pollinator Garden at Jordan Jackson School TBD Camevali Square Veteran's Memorial - Pratt Street byGMC dealership Kristen Shaman Devine Square - Winthrop Street after embankment Layne Thorpe and Kristy Brooks Layne Thorpe and Krlsty Brooks Flammia Square Girl Scout Troop # 78242 Mary Dalton Hope St. and Sweet St. near Chocolate Factory where road bends to the left TBD Small site at intersection of Fruit St. and Hall Street near Mansfield airport. TBD New KMB signage for the AaS locations has arrived and will be installed with DPW assistance in the upcoming month as weather permits.' Adont-a-Street At a prior meeting, the committee revisited the need to fix an issue with the program's link on the town's website which was not working properly. Danielle Dupre worked with Chris Linko to fix 'the street map functionality. The program is not using state of the art tech, but the adjustments made will help to identify streets on the map that are already assigned and those that are available for adoption. Danielle continues to work with the IT department to set the functionality up correctly. She is waiting for the list of volunteers who signed up to take care of adopted streets before reaching out to determine those who are still active in the program. This is one way to ensure the accuracy of on-line street map updates. Mike Healy mentioned the possibility to allow companies to sign up to adopt some streets since we already have companies participating in the clean ups with the Litter Busters. Reusable Bap ProLyram KMB was selected for the month of February as the Shaws Reusable Bag Program beneficiary. Kelly Kemp will continue to post these announcements in social media. Additional Proiects/ Initiatives Ado to a-Hiphwav No activities planned. Suggestion was made at a previous meeting to provide corporate volunteer organizations with a KMB watering can. Pat Colbert indicated that Karen Reardon who designed the seal for the Flower Barrel Program cans could design a seal for the corporate sponsors who participate in this program. KMB Mtg. Minutes 16 January 2024 1 Page 5 KMB Meeting Minutes 16 January 20 We Noticed Four nominations to receive the award were made at FFN in July 2023 and on the KMB website: Chase Bank, The Country Store, Jimmy's Pub and Canaan Fuel. This year's recipient will be The Country Store, located in West Mansfield. Kelly Kemp will obtain the certificate template from Jeff Ward and reach out to the business owner for a presentation and photo op. Motion was made to accept the final vote for The Country Store award Motion passed unanimously. For the upcoming 2024 award, Kelly Kemp will begin posts in April to request nominations. Litter Busters No new planned activities. Suggestion was previously made to target some of the problem areas in West Mansfield identified by Nancy Roth. 'On-line. Dieital and Social Media Strategy Danielle Dupre and Kelly Kemp are working on this and creating new emails to be connected with the'website and maybe dedicated per program. Kelly posted a "Congratulations" to acknowledge Jeff Ward for his recent award from the Town of Mansfield! Photo Ons !A decision was made to forego planning and performing any outstanding 2023 photo opportunities previously 'discussed. Additional Committee Discussion Mike Healy suggested that we entertain petitioning the BOS to allow the KMB Committee to increase the number of permanent members and/or engage volunteers to join us at meetings and events on a more permanent basis. Uncoming KMB Meeting Dates for 2024 13 February (*Rescheduled to 27 February) 12 March 9 April Meeting Adiournment Next Meeting Date: 13 February 2024 @ 7:00 p.m. *(Note: Meeting rescheduled due to weather.) Meeting Adiourned: 9:15 pm. Minutes approved on: Secretary signature: > 2 ��'-