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HomeMy WebLinkAboutKMB 11/21/2023tl m CLE,JtKS OFFICE 1�14 FEB -b A 10r. ICl IMF 1 ��}tUSETTS tt•;,i HP A1.11 OA dtnul1, .\Hum:( "Empowering residents, businesses and government to make Mansfield a greener, cleaner place to live, work and play." KEEP MANSFIELD BEAUTIFUL COMMITTEE Meeting Minutes Meeting Date: 21 November 2023 @ 7:02 p.m. Location: Room 3A/B-Mansfield Town Hall Attendees: Jeff Ward (Chair), Martha O'Connell, Pat Colbert, Danielle Dupre, Kristy Brooks (Regular Guest Participant - Liaison, Waste Reduction & Recycling Committee), Neil Rhein (Keep MA Beautiful) Absent: Ana Newell, Janice Wivagg, Patrick McCue, Mike Healey, Kelly Kemp, Guests: Nancy Roth Welcome & Call to Order • Meeting called to order at 7:07 p.m. • Welcome and committee introductions to guest. • Motions made to accept minutes from previous KMB meeting of 18 October 2023 and approved Treasurer's Repo Treasurers Report as of 18 October 2023 Town Account FY 2024: $13,508.56 Town Funded Budget FY2024: $2,000.00 Mural Account; $1,717.36 Net Tota :5 KMB Mtg. Minutes 21 November 2023 Page KMB Meeting Minutes 21 November 2023 Breakdown of Financials by KMB Proslram *Note 1 *: Town of Mansfield KMB Budgeted/Appropriated Monies: KMB received funding from Town of Mansfield in the amount of $2,000 in July 2023 (Acct#:01180200-570000) for fiscal year 2024 projects/programs. The new funds must be spent by 30 June 2024. **Note 2: Muir Ial Account: $1,717.36 remains in the original account set up when mural was commissioned. ' Since the mural is 10 years -old, an assessment of its current condition and possible restoration activity is needed. Kristy Brooks met with Kelly Goff, Wheaton College art professor, who consulted on the mural's condition and restoration needs. Kristy Brooks is following up to locate a restoration artist. Martha O'Connell requested an item for the project be added to Downtown Advisory Committee agenda. "'Note 3: In early October, the outstanding Nip Bottle Stipend Fund check from Bristol Liquors was received and deposited. The amount of $306.60 due for Y2023 and an additional $300.00 for the first 6 months of Y2024 was received. Additional vendor checks for $150.00 were received in late October and are reflected in financials for November 2023. Guest Discussion Nancy Roth from West Mansfield joined the meeting as she is interested in KMB clean-up efforts and recently' joined the Adopt -a -Street program. Nancy made the committee aware of some West Mansfield street locations' that are litter trouble spots. A few sights mentioned include: Sweets Pond, Elm Street over the bridge and near the Otis Street intersection and West Mansfield baseball fields. Nancy also mentioned an increase in number of nips she noticed in the area. Committee members agreed that although the amount of general litter has visibly Minutes 21 November 2023 21N decreased in town, nip disposal is still problematic. Nancy was made aware of the nip stipend funds that KMB receives from the liquor stores in Mansfield. The committee also provided Nancy with some background for our on -going KMB programs and initiatives. Fundraisina 1. Fundraisine Letter The KMB annual fundraising letters for 2023 were mailed out to an updated list of potential donors on 17 March 2023. Donations from the 2023 KMB annual fundraising letter fell short of expectations, likely due to the state of the 2023 economy and the solicitation of donations for the town's annual Fall Festival. The fundraising letter needs updates. Ana Newell created a spreadsheet for 2023 on the Google drive to track' the donation amounts and sponsors. No new donations were received after the 2023 Spring Cleanup event. The old donor list needs to be revised to target potential donors. Suggestion was made to split the list up if personal notes are to be included. Jeff Ward wants the committee to send out the 2024 fundraising letters by end of January. Committee members will discuss possible next steps for the fundraising letter at the December meeting as it takes 10- 15 committee member resource hours to get the letter out. 2. Grant Program Opportunities No new activity at this time. Michael McCarthy Memorial "Thank You" notes for donations made to KMB's Michael McCarthy Memorial Fund may still need to be sent to the donors. We have the list of donors with address info. Suggestion was previously made to draft the text for the note and potentially send via email correspondence. Follow-up needed with Ana Newell to determine any committee action still required. Ont?oing Programs Fall Litter Sweep The dates for the 2023 fall litter cleanup were November 1-12 2023. Pat Colbert did a great job coordinating the cleanup activities with the Precinct Captains. Precincts 4 &6 both had solid volunteer turnouts. The amount of trash collected was noticeably smaller than in past clean-ups. Samsonite Corporation did a volunteer corporate event cleanup of Rte. 140 under the direction of Neil Rhein., , Janice Wivagg coordinated a separate corporate cleanup at the Mansfield train station with Iconics Inc. They also sponsored a 2nd volunteer group cleanup effort on the section of Copeland Drive near Dollar General and Wendy's. Medtronic participated in the event by cleaning all the major sheets in the Cabot Business Park as well as a portion of Rte. 106. Danielle Dupre has a key to the Fruit Street storage facility. Precinct Captains should get all leftover supplies to Danielle. There is likely a need for a grabber order for the spring cleanup event as many volunteers do not return the grabber. An idea was floated — "Sign up for Adopt -a -Street and keep your grabber." Neil Rhein also sidggested the �s 21 November 2023 Page 3 KMB Meeting Minutes 21 November '2023 Jeff Ward wiil send a message to Kelly Kemp asking for a "volunteerthank you" post on social media: Neil Rhein suggested a special thank you to volunteers be included in the next Newsletter: Neil will coordinate with Kelly on posts and newsletter content. Trash Can Be Beautiful Program Painted Barrels No new updates to report as Kelly Kemp was absent from this meeting. Current list of barrel locations: Painted Barrel Locations Barrel Themes 214 Rumford Avenue Parking Lot Black with White Ducks Barrows Insurance Parkin Lot (N Main Street) KMB Flowers DPW Complex at Fuel Depot(Rte. 106 Music East Common East Street) Hands and Rainbows Fulton's Pond 2 barrels — Rumford Avenue Rainbows and Hearts Hardy/Maple Streets American Fla Keach Memorial American Fla Memorial Park Playground (Hoe Street) Summer Cam Memorial Park Tennis Courts (Hope Street) Red -Green -Blue Mill Pond Dam Rainbow Swirl North Common Gazebo N Main Street Sky and Grass Oak Street Conservation Area Super Heroes Otis Street Pond' Sunny Da Pleasant Street Corner N Main Street Clouds Plymouth Street Fields & Rec Area Under the Sea Public Parking across from Cat Man Old Colon) Emo'i's Tiger Crane Kung Fu Main Street " Black with Flowers Town Hall # of barrels? 7 WinthropStreet Parking Lot I Trains Note: There are 10 old painted barrels at parks and 5 barrels without bottoms Flower Barrel Program The 2023 program was a huge success and there was no negative impact to the KMB financials. Many thanks to Pat, Kelley, Mike, Janice and all the Helpers! Neil Rhein and Jeff Ward were planning follow-up on outstanding balance from Trattoria Della Nona Adopt -a -Spot Program Current list of AaS locations: Site Location , Caretaker Contaet Garden at Entrance to Mansfield Public Library Presentato Landscape Company Peter Presentato Mansfield for Trails Bike Path Fruit Street entrance and Rails Bridge ,,,laitlr"1!.itt" Island at School Street and Old Elm in West. Mansfield Mansfield Elks Shaun DeBold Mtg. Minutes 21 November 2023 Pa& 4 KMB Meeting Minutes 21 November;2 Superintendent's Butterfly Garden at Town Hall The Garden Lady - Stephanie Hooper East Mansfield Business Sign - Comer of East Street and Rte.106 Guerrini Landscaping Chelsey Guerrini Flagpole Garden at East Common and East Common Sign The Garden Lady Ma Newell Fulton's Duck Pond and Two Memorial Rocks Family of Matthew C. McCue Linda Mercier -Janssen Garden at Verizon Bldg. on North Main The Garden Lady Stephanie Hooper Willow Street Island Jeff Ward Family. Jeff Ward Island at Welcome to West Mansfield Sign Todd Richardson Todd Richardson - Small Garden on West Street near Fulton's Bridge Mike Healey & Rick Burger Mike Healey Mansfield Food Pantry Regal Tree Kim - Comer of Main Street and Cottage Street next to Happy Hollow 0 v_001A 6 ` ' iCF Matt Beauchemin Butterfly / Pollinator Garden at Jordan Jackson School TBD Camevali Square Veteran's Memorial;- Pratt Street -. by GMC dealership Kristen Shannon Devine Square - Winthrop Street after embankment Layne Thorpe and Kristy Brooks Layne Thorpe and Kristy Brooks Flammia Square Girl Scout Troop # 78242" Mary Dalton'' Hope St. and Sweet St. near Chocolate Factory where road beads to the left TBD Small site at intersection of Fruit St. and Hall Street` near Mansfield airport. TBD New KMB signage for the AaS locations art ived. Neil Rhein will drop to Ana Newell for future installations. " Neil also suggested the consideration of a new future AaS site at Court Street and Old Colony near the beginning of the bike path. The bike path extension is almost complete. The 5 mile path should draw more biking enthusiasts. Public art along the updated path would be a nice aesthetic. Neil mentioned the Clipper City Rail Trail as a great example of what could be done to foster public art along the Mansfield site. Adopt -a -Street At a prior meeting, the committee revisited the need to fix an issue with the program's link on the town's website which was not working properly. Danielle Dupre worked with Chris Linko to fix the street map functionality. The program is not using state of the art tech, but the adjustments made will help to identify; streets on the map that are assigned and those that are available for adoption. Reaching out to existing known volunteers via email and determining those who are still active in the program is one way to ensure the accuracy of any on-line street map updates. Danielle plans to work with Kelly Kemp to get future volunteers into the system using a manual form. There are several additional tweaks required to provide for date -time stamp functionality. Neil Rhein also suggested the need for a backend db for tracking purposes. KMB Mtg. Minutes 21 November 2023 Page 5 KMB Meeting Minutes 21 November2023 Danielle is hoping to work on a plan for facilitating program updates and utilizing various methods for,,, contacting the program's volunteers to keep them involved. Neil suggested using a newsletter format that specifically focuses on this KMB program to help engage participants. Additional Proiects/ Initiatives Ado t-a- . wav No new activities planned. Suggestion was made to provide corporate volunteer organizations with a KMB watering can to display. Pat Colbert indicated that Karen Reardon who designed the seal for the Flower Barrel program's cans could design a seal for the corporate sponsors who participate in this program. The committee revisited the suggestion made to solicit final nominations for this season from social media. --- Four nominations were made at FFN in July and on KMB website: Chase Bank, The Country Store, Jimmy's' Pub and Canaan Fuel. Decision was made to have KMB make final decision for award. Mansfield Meadows and Rush Bowls were also suggested as possible candidates. Decision to be made by the committee at next month's meeting. Need a photo and a certificate made. Presentation award date is TBD. Litter Busters No planned activities until 2024. Suggestion was made to target some of the areas in West Mansfield identified by Nancy Roth. On-line Social Media Strateev for Donor Event Sponsors No immediate action taken on this item to date. At the September meeting, a suggestion was made to post photos of the donors who contributed to/sponsored KMB events (Stop & Shop, Jennerations and The Red Dog Inn) with the "Big Check" that was made, by Allegra on social media. Need to schedule these photo cps in the not too distant future. There is an opportunity to combine the photos in the 2024 KMB Fundraising Letter. We also need draft "Thank You" letters for the donors. Jeff Ward will compose email "Thank You" draft. Mural Maintenance Kristy Brooks met with Ian Gaudreau to discuss restoration of the town mural on Rte. 106. Kristy learned to cost of the original mural was approx. $30K. She will meet with Ian again to get an estimated cost of the restoration. Neil Rhein suggested looking into the group of muralists from the city of Pittsfield, MA We should get restoration estimates from several sources if possible. The project needs to be brought to the town for approval and assistancewith fundraising. Other Committee Member Responsibilities Traffic Box Wraps - Item will be added to December's meeting agenda to discuss KMB's future participation in the Traffic Box Wraps project. No further action taken at this time. Spring Cleanup Banner — Pat Colbert is following up with Karen Reardon on the new 2024 cleanup banner. Karen Reardon designed and has not submitted an invoice to date. Bay State Envelope is producing banner. KMB Mtg. Minutes 21 November 2023 Page KMB Meeting Minutes 21 November 2023 Costs were covered by a grant from the Non -Profit Fund. Arbor Day Proclamation - Patrick McCue will solicit approval for a Town of Mansfield Arbor Day Proclamation for 2024 from BOS. Patrick was not available for updates. No further action was taken. Member Responsibilities - Committee members were asked to create and submit a list of their current committee roles/responsibilities. No further action taken at this time. Welcome to Mansfield Event — Danielle Dupre learned about this recent event at the Mansfield Library and brought some KMB materials to distribute. KMB hopes to participate in a future event of this type that is sponsored by the library for new residents to the town. Upcoming KMB Meeting Dates for 2023 Tuesday, 12 December 2023 — meeting cancelled Meeting Adiournment Next Meeting Date: 16 January 2024 7:00 p.m. Meeting Adiourned: 8:15 Minutes approved Secretary KMB Mtg. Minutes 21 November 2023 Page 7