HomeMy WebLinkAboutGrant Letter 11/22/2023November 22, 2023
Amy Donovan -Palmer, MPH RS
Health Director/Agent
Town of Mansfield
6 Park Row
Mansfield, MA 02048
adpahner@nnansfieldnna.conn
Dear Ms, Donovan-Pahner:
Thank you for applying for a 2024 Community Health Inclusion Index, NCHPAD's Inclusive
Community Implementation Process, Office of Local and Regional Health, the Root Cause
Solutions Exchange, and Mass in Motion mini -grant.
We are pleased to announce that your project has been selected for funding for the Community
Health Inclusion Index. For the fiscal year 2024, the grant review committee has approved a
grant in the amount of Eighteen Thousand Dollars ($18.000). Please note that your project plan
must include a statement reflecting your commitment to form and engage a diverse coalition for
the project.
Your application aligned better with the CHII model rather than the NICIP model. Therefore,
you are receiving funds to use the CHII. You are welcome to use NICIP concepts as well,
though the grant requirement will just be to use of CHII results.
We are still reviewing applications for distribution of more funds beyond the $18,000 and will
contact communities as is relevant.
Our offer of this grant is subject to your agreement to the following:
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2024 Town of Mansfield
1. Use of the grant funds only as specified in the approved grant proposal;
2. Spending of all grant fluids between December 1, 2023 and May 31, 2024;
3. Maintenance of records to show and account for the uses of grant funds;
4. Submission of a project plan prior to beginning work that includes a statement of
commitment to engage a diverse coalition for the project;
5. Submission of a final report prior to June 30, 2024;
6. Participation in periodic clierk-ins with the Massachusetts Department of Public Health
and NCHPAD to discuss project progress, identify potential barriers and opportunities,
and accept technical assistance and data support where applicable;
7. Attendance and participation in training from NCHPAD on formal use of the NiCIP;
8. Attendance and participation in training from the Massachusetts Department of Public
health on racial justice and disability rights;
9. If requested, present on the project at a future Mass in Motion, Massachusetts Health
Officers Association, and/or Office Local and Regional Health stakeholders meeting; and
10. Partnership with an independent living center to provide disability -related expertise on
this grant. The Department of Public Health and Massachusetts Health Officers
Association will pay the independent living center $3,000. This is in addition to )'our
award funding,
Please be advised that a mandatory CHII training will take place on December 7°' from 11:30
a.ni: 12:30 p.m. The link to the training is:
https://uic.zoom.us/j/85344966327?pwd=ZVJIiUFJpSmFDa IN4bjANYS I dre I J5(Iz09
By December 15, 2023, please have an authorized representative (1) sign and return one
copy of this letter to Massachusetts Health Officers Association (MHOA) and (2) provide
au invoice to MHOA for the first half of payment. Please send these documents by email to
Teresa Kett at tkett@mhoa.com.
Sincerely,
Teresa Kett, Executive Director of Massachusetts Health Officers Association
Kimberley Warsett, Health and Disability Program
Office of Health Equity
Kiiiiberley.Warsett@iiiass.gov
Blaney C. Ramirez, Health and Disability Program
Office of Health Equity
Biaiiey,C.Ratiiirez@tiiass.gov
Page 3
2024 Town of Mansfield
Maria Evora
Mass in Motion Municipal Wellness and Leadership Program
Mai-ia.Evora@iiiass.gov
mass.gov
Kim Etingoff
Root Cause Solutions Exchange
Kim.Etingoff@mass.gov
Felicia Heykoop
Mass in Motion Municipal Wellness and Leadership Program
Felicia.Heyltoop@iiiass.gov
Yochai Eisenberg, PhD
Disability and Human Development Department
University of Illinois at Chicago
yeisen2@uic.edu
Casey Herman
Disability and Human Development Department
University of Illinois at Chicago
cherma5@uic,edu
Matthew S. Barron
Massachusetts Association of Health Boards
Barronnnralrb.org
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2024 Town of Mansfield
Town of Mansfield
Date
Tomn of Mansfield
6 Palk Rangy, Mansfield Massachusetts 02048
Health Department
Amy Donovan -Palmer, MPH, RS
Healtb Agent
To: Kevin Dumas, Town Manager
From: Amy Donovan -Palmer, Health Agent
cc: Nancy Griffin, Senior Executive Assistant to Town Manager & Human Resources;
Sarah Raposa, Director of Planning and Development
Date: January 26, 2024
Re: 2024 Community Health Inclusion Index Grant Award
As you are aware, the Health Department received the 2024 Community Health Inclusion Index (CHII)
Grant of $18,000. With this award, the Health Department will partner with the Planning Department to
complete an Open Space ADA Self -Evaluation and Transition Plan and establish an Inclusive Health
Coalition (IHC), utilizing consulting services from SRPEDD.
Attached, please find the contract with SRPEDD to perform these services, requiring your signature. An
electronic copy will be sent, along with a hard copy placed in the Town Manager Inbox. Please contact the
Health Department once the contract has been signed. Thank you.
Pbone (508)261-7366 Fax (508)261-7425 Emailadpalmer@man#ieldma.com
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SRPEDD
TOWN OF MANSFIELD
MUNICIPAL CONTRACT: OPEN SPACE AND RECREATION SELF -EVALUATION AND TRANSITION PLAN
ASSISTANCE
This Cooperative Agreement made as of this day of January 2024 by and between the Town of
Mansfield and the Southeastern Regional Planning & Economic Development District (SRPEDD);
WITNESS TO:
WHEREAS the Town of Mansfield requests SRPEDD's assistance to create an Open Space and Recreation
ADA Self -Evaluation and Transition Plan that complies with Title II of the Americans with Disabilities Act
of 1990;
WHEREAS the Town of Mansfield agrees to pay SRPEDD for services performed per this contract; and
that is deemed by both parties as satisfactory.
NOW, THEREFORE, the parties hereto do mutually covenant and agree as follows:
I. SCOPE OF SERVICES: The services to be performed by SRPEDD and the Town of Mansfield under
this Cooperative Agreement are detailed in Attachment A.
2. TIME OF PERFORMANCE: The services to be performed under this Cooperative Agreement shall
commence no earlier than January 29, 2024 and all services required hereunder shall be
performed on or before June 30, 2024.
3. PAYMENT: The total cost of services to be performed by SRPEDD shall not exceed $18,000 and
will be Invoiced monthly through the project time period. The full balance of resources is
provided by the FY24 mini -grants funded by the Massachusetts Department of Public Health
(MDPH), Mass in Motion Municipal Wellness and Leadership Initiative, the Office of Local and
Regional Health, the Root Cause Solutions Exchange, and the Office of Health Equity (OHE), and
in partnership with the Massachusetts Health Officers Association (MHOA).
4. TERMINATION: SRPEDD or the Town of Mansfield may terminate this Agreement upon
immediate written notice should the other party fail to perform substantially in accordance with
the terms of the agreement with no fault attributable to the other.
Represen ing To n of Mansfield
Kevin Dumas, Tow
Representing SRPEDD
Jeffrey Walker, Executive Director
9 88 Broadway, Taunton, MA 02780 • of 508-824-1367 • CZ www.srpedd.org
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ATTACHMENT A
Town of Mansfield
Statement of Work
Start Date: January 29, 2024
Completion Date: June 30, 2024
Grant: [Maximum of] $18,000
Summary of Request: The Town of Mansfield requests SRPEDD's assistance to create both a Self -
Evaluation and Transition Plan that provide a full survey of public open space and recreation facilities.
These document will create a clear plan to fully comply with ADA's legal mandates and to better serve
the needs of the disabled community in Mansfield.
WORK PROGRAM:
SRPEDD shall complete the following tasks:
Self -Evaluation
Based on the 2010ADAStandards for Accessible Design, as well as guidance published by Massachusetts
Department of Conservation and Recreation (DCR), SRPEDD will conduct the Self -Evaluation. This
element consists of a comprehensive review of all open space amenities and sites, including parks, trails,
and recreational facilities:
1. SRPEDD staff will conduct fieldwork and utilize photography to assess, depict, and measure
physical barriers. Staff will carry out a record ADA compliance organized around three thematic
areas:
a. Approach and Entrance — This provides detailed considerations for site entrances and
exits, as well as exterior parking, curbs, and ramps.
b. Outdoor Activities — This considers routes, ramps, signs, controls, as well as bench and
table availability and placement.
c. Restrooms — This considers the accessibility of restrooms, as well as clearance for sinks,
dryers, and other restroom amenities, as applicable.
2. Based on the data collected, SRPEDD will determine the public facilities that fail to meet ADA
requirements in the Town of Mansfield.
Transition Plan
Based on the findings in the Self -Evaluation, SRPEDD will create the Transition Plan to detail the planned
functional and structural changes needed to achieve program access, including the methodology used to
explain the timeline and prioritization of projects.
1. As part of the Transition Plan elements, SRPEDD will organize a list of functional and structural
changes within the assessed public open space and recreational facilities in the Self -Evaluation,
including detailed information regarding access issues, proposed mitigation, and cost.
2. SRPEDD will supply a priority schedule for completion of proposed functional and structural
changes, with a full methodology detailing the criteria for establishing priority of scheduled
structural physical changes.
9 88 Broadway, Taunton, MA 02780 • .i 508-824-1367 • CQ www.srpedd.org
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Public Engagement
1. SRPEDD will host a kick off meeting with town staff.
2. SRPEDD will work with the town to develop and distribute public content to establish the
Inclusive Health Coalition (IHC).
3. Following field work and site assessments, SRPEDD will host one meeting with IHC members to
gather feedback on findings and recommendations.
4. SRPEDD will manage and maintain an interactive, online website to share updates.
a. SRPEDD staff build on the existing "Mansfield Open Space and Recreation Web Page"
for use by municipal staff, boards, committees, and residents of Mansfield. It will serve
as a means of tracking progress on the Open Space and Recreation Self -Evaluation and
Transition Plan in addition to providing information such as recruitment information,
event details, photography/mapping, and data. It will also offer the opportunity for the
public to submit comments and input. This page is hosted on the SRPEDD server at a
unique url: www.srpedd.org/mansfield-osro
TOWN OF MANSFIELD WORK PROGRAM:
The Town of Mansfield administration, or their designee, shall complete the following tasks:
1. Identify one local point of contact ("POC") who will act as a liaison.
2. The POC will assist with access to and the use of public sites to collect images, dimensions, and
data;
a. Please note that SRPEDD will supply all necessary equipment to conduct efficient data
collection of public facilities.
3. As drafts progress, the POC will provide one combined, color, master hard copy of required edits
to SRPEDD.
DELIVERABLES
1. A graphically designed, accessible, and fully documented Open Space and Recreation Self -
Evaluation and ADA Transition Plan.
2. A maximum of three printed copies and one electronic copy of deliverables.
9 88 Broadway, Taunton, MA 02780 • j 508-824-1367 • q www.srpedd.org