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HomeMy WebLinkAboutMHC 01/11/2023Minutes of the Public Hearing of the Proposed Annual Plan and Regular Meeting of the Mansfield Housing Authority held at 22 Bicentennial Court and via GoToMeeting on Wednesday, January 11, 2023, at 7:00 PM The Members of the Mansfield Housing Authority met in Regular Session in.V&sdn and by video conference at 7:00 PM. 1; z ,? The Meeting was called to order by the Chairman, Kevin Doyle at 7:0010M aR up8n�� roll call, those present and absent were as follows: i cj co -j Present: Absent: { n rn Kevin Doyle " William Snyder Olivier Kozlowski Kenneth Tucker Mary Kate Flynn Also present was the Executive Director, Andrea McDougall, and 2 residents and no remote callers. A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the General Laws, with the Certificate as to Service of Notice of Meeting attached thereto was read and ordered spread upon the Minutes of the Meeting and filed for record. NOTICE OF MEETING Notice is hereby given in accordance with Section 23A of Chapter 39 of the General Laws that a Meeting of the Mansfield Housing Authority will be held online via GoToMeeting at 7:00 PM on January 11, 2023. CERTIFICATE AS TO NOTICE OF MEETING (Section 23A, Chapter 39, General Laws) I, the undersigned, the duly appointed qualified Executive Director of the Mansfield Housing Authority do hereby certify that on January 5, 2023, 1 caused to be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a true and correct copy. IN TESTIMONY HEREOF, I have set my hand this 171h day of January, 2023. Andrea McDougall, cutive Director & Acting Secretary A Motion was made by Mr. Tucker and seconded by Mr. Snyder to Approve Warrant #416 for the Month of December 2022 in the amount of $333,239.30. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Tucker and seconded by Ms. Flynn to approve the Minutes of the December 7, 2022, Regular Monthly Board Meeting. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Tucker and seconded by Mr. Kozlowski to accept the Executive Director's Report and Resident Service Coordinator Report. Mr. Kozlowski asked for clarification on the number of AVHP vouchers available. Ms. McDougall stated that there was one. Mr. Kozlowski wanted confirmation that there was a state grant in place paying for the Resident Service Coordinator's hours in Plainville. Ms. McDougall confirmed that was the case. Upon Vote, the Motion passed by a Vote of 5 to 0. 2 A Motion was made by Ms. Flynn and seconded by Mr. Tucker to Approve of the Balance Sheets and Financial Reports as of November 30, 2022, as Prepared by the Fee Accountant. Upon Vote, the Motion passed by a Vote of 5 to 0. The Chairman referred to Agenda Item #5 Correspondence. The Commissioners reviewed the 9-30-2022 Unpublished Performance Management Review (PMR) that was submitted by the Department of Housing and Community Development. Ms. McDougall explained that this was the annual review completed by the Department of Housing and Community Development that evaluated various areas of administration. Fiscal Year End 2022 was determined by the State to be an unpublished reporting year. Ms. McDougall stated that the report results had recently been emailed to each Commissioner but that the report was not in its entirety. Ms. McDougall had requested the entire report from her Housing Management Specialist for the Board to review. Ms. McDougall explained that the year-end quarterly reporting of the Housing Authority's operating statements and Tenant's Accounts Receivable was submitted late. The late submission caused the Housing Authority's rating to be listed as "Operational Guidance" for the categories of Certifications and Reporting Submissions, and Capital Spending. Also due to the late submission, the Tenant Accounts Receivable, Adjusted Net Income, and Operating Reserves were scored with "Corrective Action." Ms. McDougall explained that by sending in the numbers for the fourth quarter one day late a zero was applied to all categories where there was "Operational Guidance" and "Corrective Action." Ms. McDougall continued stating that the Capital Spending was also scored with "Operational Guidance" that it was due to the Housing Authority not spending more than 80% of Formula Funding that was dispersed. Ms. McDougall explained that the timing of the DHCD or RCAT (Regional Construction Advisory Team) capital projects were not in her control. She said that the DHCD and RCAT both assign the architect or engineer that designs the project specifications and there had been a paving project that took additional time to begin. If there is a delayed start of a project, it will also delay any billing. She added that the DHCD had informed RCAT that they would not need to follow up with agencies this year because it was not a published year. Mr. Kozlowski asked about the Adjusted Net Income Report. Ms. McDougall pointed out that the reason for the Corrective Action grading was due to filing the year end financials a day late. The Board accepted the report. The Chairman referred to Agenda Item #11. Questions and Comments: Mr. Snyder asked the Board if they would support and sign a letter he would draft, welcoming the new State Senators, and State Representatives for Mansfield. The Board members agreed to consider it at the next Board meeting. The Executive Director briefed the Board on the Park Street Siding project. Ms. McDougall stated that the estimate to replace the siding was going to be in excess of 1.5 million dollars and that the state was meeting to determine how that budget would be allocated. Ms. McDougall also brought 24/26 Bicentennial Court into the conversation stating that the building had been partially without hot water for more than two weeks. Resident Linda Cornetta spoke to say that she was very upset with the lack of hot water in her building. Ms. McDougall stated that they had been trying to determine the cause of the problem and had not been successful to date. The Board heard Ms. Cornetto's concerns and asked that the Executive Director keep the residents and Board Member up to date with any new developments. There were no further questions. The Chairman asked for a Motion to Adjourn. There being no further business to come before the Board, a Motion was made by Mr. Kozlowski and seconded by Mr. Tucker to Adjourn at 7:46 PM. Upon Vote, the Motion passed by a Vote of 5 to 0. Approved on February 1, 2023 - Board of Commissioners: