The URL can be used to link to this page

Home My WebLink AboutMLCC 04/03/2023Mansfield Local Cultural Council 6 Park Row Mansfield, MA 02048 April 3, 2023 RECEIVED TO N C L F R K S OFFICE 'Topic OISCt�SS10N �T l-8 P Start of meeting — Adrianna Clark, Vice Chair (Chair is on vacation) ,I A 1i ; I= IF I_ D Adrianna Clark. Meeting called to order @ 7:30pm l l= f;l!U;3ET i' ', -W Attendance: In Attendance: (Please note that the change in listing All in person Adrianna Clark, Vice Chair those "Present" and those "Absent" to "In Attendance" "Not in Attendance" Mary Pope -Baratta, Secretary and "in Attendance after Vote to Marc Clamage, Treasurer Accept Minutes" is meant to reflect Sharon Friedman the members who voted on acceptance of the Minutes and the Elvire Stanislous Treasurers Report, which is part of the Minutes). Roll call completed and In Attendance after Vote: approved n/a Not in Attendance: Alma Richeh Eileen Cusack Guests In Attendance: We Secretary's Report — Approval of March minutes delayed until next Mary P-B month's meeting. Treasurer's Report — See submitted Treasurer's Report on the last page Marc presented report and Marc C. of this document. mentioned we will spend the town funding first — per Approval of treasurer's report. town. Moved to approve: SF Grants Paid Out in 2023 by Month: Seconded: KK Jan - $2925.00 (8) Unanimously accepted Feb - $ 925.00 (2) Mar - $1425.00(3 were 2022 & 1 was 2023 - $300) Apr - $ 550.00 May - $ Jun - $ Jul - $ Aug -$ Sep -$ Oct - $ Nov -$ Dec - $ New Business We 31 TS Mansfield Local Cultural Council 6 Park Row Mansfield, MA 02048 April 3, 2023 Ongoing Business Membership — Update: all No update New logo design AC reviewed the estimates on logo items that were Kelly will look into costs of rollout — provided last meeting. 2 table coverings with logo printing brochures. Marc C. & Adrianna C. are apx. $400. Pens were costed out at $2.18 each. Our merchandise budget is the $800 in our Marc will look into cost of discretionary account (5% of our total funds are set printing tee shirts for the aside for discretionary use). council. The council discussed purchasing plastic paint brushes or paint sets with a sticker (with our logo) affixed to the brush as a give-away at local events. MC will follow-up with Alma on design ideas and feedback on the drafted new brochure to be completed prior to June's Grantee Reception. Grant Tracking & Update: Event Tracking — No Update. Kelly K. MLCC email account culturalcouncilCcDmansfieldma.com usage — Council members continued to discuss their Adrianna C. experiences with the account. SF stated it works without incident when she used her Mansfield issued laptop. The council agreed we would benefit from a scheduled meeting with the town's technology contact (Roberto or someone else in the IT office). IT office is open on a Wednesday evening until 8pm. Note: It was previously decided that only the board will be allowed to view and respond to these emails verses the full council. Grantee Reception — MP-B provided an update on the reception. The Mary P-B. application forms to reserve the South Common on 6/14/23 was submitted to Parks and Recreation. Per Sherri it was received and last approval is by the board of selectman in the next meeting. MP-B also reviewed the project schedule and activities with the council for review and assignment. This will be reviewed and updated again in May's Mansfield Local Cultural Council 6 Park Row Mansfield, MA 02048 April 3, 2023 meeting as well. Other Mansfield Board & Committee Updates Downtown Committee Update: Traffic Box public art No update provided. project — Eileen C. 250 Anniversary Update: Committee — ES is going to the committee meeting next week and Elvire S. will provide an update in our May meeting. Planning Board Update: Train Station & Sharon stated to stay tuned to town announcements surrounds project — and public meetings on train station updates as Sharon F. there will be development around the train station over the next year or so. This includes incentives for developers, support for higher density building, trails that allow keeping open spaces, etc Votes are set for spring and fall. Additional Items for Discussion (not anticipated by Chair 48 hours priori to meeting) n/a Next Meeting Monday May 1, 2023 at 7:30 p.m. Town Hall Floor In person [note: meeting was rescheduled to May 8, 2023] Adjournment Meeting adjourned at 9:00 pm. Moved: SF Seconded: MC Minutes expected to be approved at the May 8, 2023 meeting. Respectfully submitted Mary Pope -Baratta, member Mansfield Local Cultural Council 6 Park Row Mansfield, MA 02048 April 3, 2023 MLCC TREASURER'S REPORT APRIL 3, 2023 Balance of State account on 3/1/2023 Balance of State account on 4/1/2023 Balance of Town account on 1/31/2023 March disbursements: Claflin Hill Music Performance Foundation (FY23-LCC-36611) TOTAL MARCH DISBURSEMENTS TOTAL AMOUNT CURRENTLY AVAILABLE FOR DISBURSEMENT EXPECTED CONTRIBUTION FROM TOWN ON JULY 1, 2023 $ 6,500.00 TOTAL ANTICIPATED REMAINING FUNDS FOR DISBURSEMENT GIFT ACCOUNT BALANCE $19,346.14 $18,796.14 $ -0- $ 550.00 $ 550.00 $18,796.14 $25,296.14 $ 875.00 There are still three outstanding grant from 2022 which have not been reimbursed and technically are now unencumbered and available for disbursement to other grantees: Attleboro Community Theater (FY22-LCC-8146) $ 250.00 Firefly Theater Company (FY22-LCC-11738) $ 250.00 Jenny Dube (Catfish Junkies) (FY22-LCC-15806) $ 350.00 TOTAL $ 850.00 With the exception of the fully unencumbered Catfish Junkies grant, I have still received no response from the other two grantees. Should either of these grantees apply for reimbursement, an official vote will be required should we wish to reimburse them.