HomeMy WebLinkAboutMLCC 05/08/2023Mansfield Local Cultural Council
6 Park Row
Mansfield, MA 02048
May 8, 2023
Start of meeting —
Eileen Cusack, Chair
Eileen C.
Meeting called to order @ 7:30pm
(please note mart a change in listing
Attendance:
In Attendance:
those "Present" and those "Absent" to
All in person
Eileen Cusack, Chair
"In Attendance° "Not in Attendance"
Adrianna Clark, Vice Chair
and "in Attendance after Vote to
Mary Pope -Baratta, Secretary
Accept Minutes" is meant to reflect
the members who voted on
Marc Clamage, Treasurer
acceptance of the Minutes and the
Alma Richeh
Treasurers Report, which is part of
the Minutes).
In Attendance after Vote:
Roll call completed and
Elvire Stanislous
approved
Not in Attendance:
Kelly Kelly
Sharon Friedman
Guests In Attendance: n/a
Secretary's Report —
Approval of March and April minutes.
EC moved to approve the
Mary P-B
March minutes:
minutes and changes.
Update minutes to reflect that Eileen is "member at
Seconded: MC
large" on the 250 anniversary committee as her
Unanimously accepted
membership on MLCC ends in 2024.
April minutes:
EC was removed from attendance list as she did not
attend April's meeting.
Treasurer's Report —
See submitted Treasurer's Report on the last page
Marc presented report
Marc C.
of this document.
Moved to approve: MP-B
Seconded: AC
Approval of treasurer's report.
Unanimously accepted
Grants Paid Out in 2023 by Month:
Jan - $2925.00 (8)
Feb - $ 925.00 (2)
Mar - $1425.00(3 were 2022 & 1 was 2023 - $300)
Apr - $ 550.00
May - $ 150.00
Jun - $
Jul - $
Aug - $
Sep -$
Oct - $
Nov-$
Mansfield Local Cultural Council
6 Park Row
Mansfield, MA 02048
May 8, 2023
Dec -$
Ongoing Business
Membership —
Update:
all
No updates
New logo design
Letters went out to grantees with new logo.
rollout —
The tablecloths are on backorder and will the
Marc C. & Adrianna C.
background is Mansfield green. The top price for
tablecloths is $500. When bill is received send to
Mark for payment.
Regarding creating and printing of the new
brochure, Marc called Staples and received the
following estimates for print:
$129 for 100, $245 for 200, and $349 for 300. An
additional $8 will be charged for folding. A 3-day
turnaround for print is expected.
New brochure design and verbiage was discussed.
Members of the council shared ideas on placement
of logo and feedback on wording. Marc will send out
for final review.
Grant Tracking &
Update:
Event Tracking —
Adrianna reported on the 19'h century Steampunk
Kelly K.
event and noted our logo was not used in any event
program.
Council members were again encouraged to attend
our grantee events going forward.
MLCC email account
culturalcouncil(o)mansfieldma.com
usage —
Eileen's Mansfield laptop issues have been fixed
Adrianna C.
and she is no longer having message issues.
Alma will contact Marc to review her technical issues
with accessing the emails after this meeting. The
password was shared with the council — for
confidentiality reasons it will not be posted in these
minutes.
EC would prefer if only a few members would
access and monitor emails since flyers are usually
sent to this address. AR will be the 31d person to
Mansfield Local Cultural Council
6 Park Row
Mansfield, MA 02048
May 8, 2023
monitor account as she is helping KK. Once her
access is resolved she will begin monitoring.
Continue to avoid using any personal email
addresses since it is in violation of open meeting
laws. A brief statement was made on sending
emails and open meeting laws.
Grantee Reception —
MP-B provided an update on the reception.
Mary P-B.
In May we were still waiting to hear confirmation on
the approval from the board of selectman — all
paperwork was submitted to Sherri for this approval.
MP-B also reviewed the project schedule and
activities and updates were made. "John's Dream
Ice Cream" was confirmed for 6/14.
Other Mansfield Board & Committee Updates
Downtown Committee
Update:
Traffic Box public art
project —
The Traffic Box meeting was cancelled in April but
Eileen C.
last week's meeting went well and 12 boxes will be
targeted for wrapping. The downtown committee
will wrap the first two.
10 other groups or individuals will need to submit an
application for their wrapped artwork or
photography.
The application is posted on the town site and the
Select Board will do the application selection for the
remaining 10 boxes.
250 Anniversary
Update:
Committee —
ES attended a brainstorm meeting for celebration
Elvire S.
ideas. It was also noted it will be the US 250
celebration as well.
A goal is to target an event for every weekend of the
year for the celebration.
Note that EC will be a "Mansfield Resident At Large"
on the committee going forward as her appointment
on MLCC expires in 2024. She will also relay
information on the anniversary event.
Planning Board
Update:
Train Station &
No update
surrounds project —
Sharon F.
New Business
,i
Mansfield Local Cultural Council
6 Park Row
Mansfield, MA 02048
May 8, 2023
Fundraising —
Alma looked at some state and all local councils to
Alma R. & Marc C.
see if we can fundraise. There was no indication that
we cannot and no mention of IRS obstacles.
It was discussed that gifted money to MLCC could
be a problem with the town. Alma will continue to
research this and will also research local and festival
grants that may be available to us.
;Additional items
for Discussion (not anticipated by Chair 46 hours
prior to meeting)
Additional Items
n/a
Next Meeting
Monday June 5, 2023 at 7:30 p.m. Town Hall Floor
In person
Adjournment
Meeting adjourned at 9:06 pm.
Moved: MP-B
Seconded: AR
Minutes expected to be approved at the June 5, 2023 meeting.
Respectfully submitted Mary Pope -Baratta, member
Mansfield Local Cultural Council
6 Park Row
Mansfield, MA 02048
May 8, 2023
MLCC TREASURER'S REPORT MAY 8, 2023
Balance of State account on 4/1/2023
Balance of State account on 5/8/2023
Balance of Town account on 5/8/2023
April disbursements:
Singo with Jim the DJ Guy (Mansfield Library) (FY23-LCC-44194)
TOTAL APRIL DISBURSEMENTS
TOTAL AMOUNT CURRENTLY AVAILABLE FOR DISBURSEMENT
EXPECTED CONTRIBUTION FROM TOWN ON JULY 1, 2023 $ 6,500.00
TOTAL ANTICIPATED REMAINING FUNDS FOR DISBURSEMENT
GIFT ACCOUNT BALANCE
$18,796.14
$18,646.14
$ -0-
$ 150.00
$ 150.00
$18,646.14
$25,146.14
$ 875.00