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Home My WebLink AboutMLCC 03/06/2023Mansfield Local Cultural Council 6 Park Row Mansfield, MA 02048 March 6, 2023 RECEIVED t;1,1111riFpv Start of meeting — Eileen Cusack, Chair Eileen C. Meeting called to order @ 7:30pm ' i �dtl,-FIELD -.r Attendance: In Attendance: t (Please note that Ihe,chantJ. ge io listing All in person Eileen Cusack, Chair those "Present" and those "Absent" "in Attendance" Not in Attendance^to Adrianna Clark, Vice Chair and "In Attendance after Vote to Mary Pope -Baratta, Secretary Accept Minutes" is meant to reflect Marc Clama e, Treasurer 9 the members who voted on acceptance of the Minutesand the Sharon Friedman Treasurer's Report, which is part of the Minutes). Roll call completed and In Attendance after Vote: approved Alma Richeh Not in Attendance: Kelly Kelly Elvire Stanislous Guests In Attendance: n/a Secretary's Report — Approval of minutes from February 6. Moved to approve: SF Mary P-B 2 minor changes made. Seconded: AC Meeting minutes were unanimously approved. MP-B will send to town clerk email post approval Treasurer's Report — See submitted Treasurer's Report on the last page Moved to approve: SF Marc C. of this document. Seconded: MPB Approval of treasurer's report. Grants Paid Out in 2023 by Month: Jan - $2925.00 (8) Feb - $ 925.00 (2) Mar - $1425.00(3 were 2022 & 1 was 2023 - $300) Apr -$ May - $ Jun - $ Jul- $ Aug - $ Sep -$ Oct - $ Nov -$ Dec -$ Mansfield Local Cultural Council 6 Park Row Mansfield, MA 02048 March 6, 2023 New Business Discussion with WeIlfleet LCC reached out to us and other CC's, WeIlfleet LCC — looking for information on how we operate. They Eileen C. and Adrianna have a larger board and a smaller budget; and an equity gap in their population. The meeting went well and EC & AC thought we should consider having discussions with other community councils going forward. It was stated that as we speak with other cultural councils, we should inquire on their cultural districts (if they have one) and how they put it in place in their community. During the discussion a comment was made for MLCC to consider including a donation jar at all of our events. Having merchandise available for sale would be a good inclusion (paintbrushes with our logo was suggested). AR — initiated a discussion regarding Mansfield's lack of a community center. Discussion ensued on ideas for community i.e., amphitheater/stage etc. New Togo design AC presented estimates on items for our logo. Kelly will look into costs of rollout — 1. Table coverings — Ink prices start at printing brochures. Marc C. & Adrianna C. $200/tablecloth — includes just the logo. Vintage Graphics is similarly priced. Marc will look into cost of 2. Tee shirts are priced in bulk — amounts to be printing our logo on provided paintbrushes as another 3. Cost of aprons is TBD give away item. MC will price out pens shaped like paintbrush as well as nylon paintbrushes with our logo and will report next month. MC will check price of new brochures. Brochure enhancement considerations were discussed: ' 1. List organizations starting with Mansfield organizations 2. Font variations and wordsmith changes 3. Brochure is created with InDesign software. Marc will send design file in Alma for her update Mansfield Local Cultural Council 6 Park Row Mansfield, MA 02048 March 6, 2023 4. Brochure target completion is prior to Grantee Reception in June MLCC email account culturalcouncil()mansfieldma.com usage — Council members discussed their experiences with Eileen C. the various administrator messages we received. EC decided and council agreed that only the board will be allowed to view and respond to these emails verses the full council. Kelly will be informed on this decision prior to the next meeting. Ongoing Business Membership — Update: all No update Grant Tracking & Update: Event Tracking — No Update. Kelly K. AR offered to help Kelly with social media support. Alma will reach out to Kelly. Other Mansfield Board & Committee Updates Downtown Committee Update: Traffic Box public art The next meeting is tomorrow night. project — A policy was drafted and EC read the policy to the Eileen C. council. We also need to find out what MLCC's role is in this project. The Cultural Council would like representation on the art selection committee. EC will inquire. Per Glenn from the Morini Art Gallery, they will aim for artwork from 6 artists and 6 photographers. Eileen also reached out to Attleboro (Mim Faucet) to find out what their process was regarding their 30 boxes. EC has the name of Cool Air Creations (wrapping company) and will follow-up with them on more details. Overall this project is targeted for completion by the 250'h town anniversary celebration. 250 Anniversary Update: Committee — March 29 is the first meeting of the anniversary Elvire S. committee. ES is our representative on the committee. EC is a member at large on the Mansfield Local Cultural Council 6 Park Row Mansfield, MA 02048 March 6, 2023 committee as she will be retired from the MLCC at the time of the event. Planning Board Update: Train Station & A discussion on cultural districts included questions surrounds project — for research (i.e., in Mansfield is the proposed Sharon F. district able to be moved or shifted; request for update on the police station and senior center relocation). Sharon provided a brief update on TOD/MBTA from the 2 meetings held in February. Basically, zoning/bylaw changes will be required and will include town meeting voting. Additional Items for Discussion (not anticipated by Chair 48 hours prior to meeting) Sharon F went to Claflin Hill Symphony Orchestra and stated it was a beautiful performance but noted that their program did not use MLCC's logo. The Grantee Reception target date is 6/14/23. A vote taken and council unanimously voted on that target date. MPB will complete the application and send to Parks & Recreation this week. All council members should plan on "all hands-on deck" to support the reception. Gail G sent a thank you note to MLCC for nominating her for the community service award. Next Meeting Monday April 3, 2023 at 7:30 p.m. Town Hall Floor In person Adrienne will chair that meeting in Eileen's absence. Adjournment Meeting adjourned at 9:00 pm. Moved: GF Seconded: AC Unanimously approved Minutes expected to be approved at the March 6, 2023 meeting. Respectfully submitted Mary Pope -Baratta, member Mansfield Local Cultural Council 6 Park Row Mansfield, MA 02048 March 6, 2023 MLCC TREASURER'S REPORT MARCH 6, 2023 Balance of State account on 1/31/2023 $ 8,571.14 State allocation deposit on 1/31/2023 $12,200.00 New State account balance as of 1/31/2023 $20,521.14 Balance of Town account on 1/31/2023 $ -0- February disbursements: 2022 disbursements: Neponset Choral Society (FY22-LCC-14871) $ 250.00 Un-Common Theater Company (FY22-LCC-11821) $ 675.00 Town of Mansfield (FY22-LCC-12985) $ 200.00 SUBTOTAL $ 1,125.00 2023 disbursements: David Pollatin (FY23-LCC-38375) $ 300.00 SUBTOTAL $ 300.00 TOTAL FEBRUARY DISBURSEMENTS $ 1,425.00 TOTALAMOUNT CURRENTLY AVAILABLE FOR DISBURSEMENT $19,346.14 EXPECTED CONTRIBUTION FROM TOWN ON JULY 1, 2023 $ 6,500.00 TOTAL ANTICIPATED REMAINING FUNDS FOR DISBURSEMENT $25,846.14 GIFT ACCOUNT BALANCE $ 875.00 There are three outstanding grant from 2022 which have not been reimbursed and technically are now unencumbered and available for disbursement to other grantees: Attleboro Community Theater (FY22-LCC-8146) $ 250.00 Firefly Theater Company (FY22-LCC-11738) $ 250.00 Jenny Dube (Catfish Junkies) (FY22-LCC-15806) $ 350.00 TOTAL $ 850.00 I've been in contact with Jenny Dube; the project never came off and so the funds are unencumbered. I received no response whatsoever from the other two grantees. While it would be within our rights to deny any reimbursement request that came In now, I would recommend an official vote should such a circumstance arise.