HomeMy WebLinkAboutCOA 10/11/2023j
Minutes of the Board of Library Trustees M--4'
October 11, 2023 r0'V;,;.A CLERKS OFFICE
2013 DEC 19 A 9� 2S
Attendance: Jean Mallon (Chair), Debbie Gordy, Leonard Epstein, JN",y�pLe&Pilz,
and Director, Catherine Coyne. Guests: Town Manager, Kevin Duma ;on_1jit gfgS
Resources Director,Jocelyn LeMaire. Absent: Charlie Cullinan. The meeting was called
to order at'5:37 pm by the chairperson.
Staff Handbook: A review of the proposed changes to the Staff Handbook was first on
the Agenda to accommodate our guests. Nancy and Debbie, the subcommittee, s
discussed each area. Mr. Dumas alerted the board to an upcoming Equity Audit
planned for the Town of Mansfield. With this in mind, a few items in the Staff Handbook
were recommended for reevaluation and a vote will be taken on a later date.
Secretary's Report: The Minutes of the September 6, 2023 meeting were reviewed.
Motion was made by Nancy to approve the Minutes; seconded by Debbie. Motion was
unanimous.
Treasurer's Report, The Treasurer's report was reviewed and a iimotion was made i by
Jean to approve the Treasurer's Report; seconded by Debbie. Motion was unanimous.
Librarians' Reports: Plans are underway for the Welcome to Mansfield on
Wednesday, October 25. New Electric Department households will receive an
invitation.
A;mini-library co-ordinated by the Friends of the Library will be set up at EnVIsion Hotel
for the migrant families. Youth Services, Stacie Hooper, also plans to provide story time
programs there.
New Business
Patrons, ages 13 and older (parental email): Libraries in the SAILS Network have
been using a student ID (Aspen Portal) as verification for students, age 13'and older to
get a library card. It was suggested to follow-up with an email to inform the student's
parent. Catherine will review the Library Card Policy and present at the November
meeting.
Staff Development: The library will open at 1pm on Tuesday, November 14. All staff
will attend a staff training from 10am to noon and lunch will be served after. Motion was
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made by Nancy to close the library on November 14 from 10am to 1 pm; seconded by
Leonard. 'Motion was unanimous.
Budget FY25: The proposed budget needs to be submitted in MUNIS by Friday,
November 3. It was suggested to move the Board's next meeting to Wednesday,
November 1, to accommodate a review and discussion of the FY25 Budget. Catherine
will email the Trustees to verify this date.
Mansfield News Digital: There are 58 microfilm reels of the Mansfield News (1977-
end) that still need to be digitized at a cost of $9,670. Motion was made by Nancy to
use the MEG Funds to complete the Mansfield News Digitizing project; seconded by
Debbie. Motion was unanimous.
Adjournment: A motion was made by Debbie to adjourn the meeting at 726 pm;
seconded by Jean. 'Motion unanimous,
The next meeting is scheduled for Wednesday,; November 1, 2023, at 5:30 pm.
Respectfully submitted,
Nancy Breef-Pilz, Treasurer
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The foregoing minutes were approved at the November 1, 2023
meeting of the Mansfield Board of Library Trustees.
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