HomeMy WebLinkAboutPlanning 11/08/2023'EpEpINC?
n'� o
$4�'FCASA ISEp\4
Town of Mansfield
Planning Board
Meeting Minutes
November 8, 2023
Meeting Held in Person in Meeting Room 3A/B and
Virtually Using GoTo Webinar Platform
Present: Joseph Cerretani, Chair; Sharon Friedman, Clerk; Michael McClanahan;
Mark Corsillo, Associate and Sreelatha Allam, Associate
Sarah Raposa, Director of Planning & Development
Priscilla McGill, Administrative Secretary -
I
Absent: Michael Feck; Beth Ashman -Collins and Ralph Penney
- cxr -n
Ms. Friedman attended the meeting remotely. The Board Chair appointed associate�nembqA M
Corsillo and Ms. Allam as voting members for the meeting. 01' N r*r
The Board Chair read the meeting's introductory remark.
Regarding the application of Amy and Michael Feck (applicant/owners) seeking approval from the Zoning
Board of Appeals (ZBA) for a repetitive petition for a variance at 668 Elm Street based on specific and
material changes made from the conditions upon which the previous unfavorable action was made. The statute
requires that the Planning Board consent to the re -application prior to the ZBA's public hearing (scheduled for
the 215t of November). The project site is shown on Assessor's Map 15, Lot 3 within the Residential R-1 zone.
Ms. Raposa noted that only five Board members were present. The statute requires that the Planning
Board, for the consent of a Repetitive Petition, have present six out of seven members for a vote. She
recommended that the Board continue the hearing to the next meeting date. After a brief discussion, it
was determined that it would be best to hold a special meeting on November 29"' rather than wait until
December. All Board members that were present confirmed their attendance for November 29, 2023.
Motion to continue the hearing until November 29, 2023, at 7:05 pm (McClanahan - Corsillo) Roll Call
Vote: Michael McClanahan - aye
Sreelatha Allam - aye
Mark Corsillo - aye
Sharon Friedman - aye
Joe Cerretani - aye
Five (5) in favor, Zero (0) opposed, Zero (0) abstained PASSES
Planning Board Meeting Minutes 11/8/23 Page 1 of
Ms. Raposa also noted that this continuance would subsequently push the scheduled Zoning Board of
Appeals meeting from November 21" to December 19'h. Both continuances would be duly posted as
public notice.
Motion to appoint Mr. Corsillo as Acting Clerk. (McClanahan — Friedman) Roll Call Vote:
Michael McClanahan — aye
Sreelatha Allam — aye
Mark Corsillo — aye
Sharon Friedman — aye
Joe Cerretani — aye
Five (5) in favor, Zero (0) opposed, Zero (0) abstained PASSES
Minutes October 11, 2023 - Motion to approve the minutes as presented (McClanahan - Corsillo)
Roll Call Vote:
Michael McClanahan — aye
Sreelatha Allam — aye
Mark Corsillo — abstain
Sharon Friedman — aye
Joe Cerretani — aye
Four (4) in favor, Zero (0) opposed, One (1) abstained PASSES
Minutes October 25, 2023 - Motion to approve the minutes as presented (McClanahan - Corsillo)
Roll Call Vote:
Michael McClanahan — aye
Sreelatha Allam — aye
Mark Corsillo — aye
Sharon Friedman — aye
Joe Cerretani — aye
Five (5) in favor, Zero (0) opposed, Zero (0) abstained PASSES
7:15F.in. Ms. Friedman left the meeting.
Ms. Raposa noted that the previous discussion ended with the site plan component and potential impact
statements for certain land disturbances. She asked that the Board members review both sections for
comment, but she did not need answers at this meeting. The meetings and discussions are leading up to a
formal public hearing for the Rules and Regulations.
Ms. Raposa said that there are still 20 items remaining for review. She reviewed the following items with
comments noted.
30. Findings
31. Decision — Ms. Raposa said that the Standard Conditions are listed in this section. She specifically
noted two new items based on recently rendered decisions; Transportation Demand Management and
Transportation Coordinator. She said that these items may not be incorporated in all decisions.
Planning Board Meeting Minutes 11/8/23 Page 2 of 4
Mr. Cerretani expressed his opinion that the requirement for a Transportation Coordinator is important,
most especially in the office park.
32. Filing Decisions
33. Reconsideration — Ms. Raposa noted that this is not statutorily authorized and therefore there is no
reconsideration of a decision by the Board.
34. Reapplication — Ms. Raposa said that she will confirm time -frames for specific items (i.e. Special
Permit or Variance) and the length of time for which an extension could be granted.
35. Two -Year Limitation on Grants — Ms. Raposa clarified that the current Special Permit Bylaw states
that "All special permits granted in accordance with the provisions of this bylaw shall lapse within two
years of recording of the special permit with the Town Clerk if substantial use of the permit has not
commenced sooner, except with good cause. " She noted that per MGL Ch. 40A Section 9 paragraph 16,
the period is "not more than 3 years" and asked if the Board would like to consider a zoning amendment
to match.
Mr. Corsillo suggested keeping the bylaw as it currently is rather than seeking a bylaw amendment for the
change. Mr. Cerretani asked what the extended period is. Ms. Raposa said she would research details for
extension periods and revisit them at the next discussion.
36. Monitoring — Ms. Raposa said that this came about from the updated Site Plan Regulations. Mr.
Corsillo noted that given the Transportation Demand Management and Transportation Coordinator points,
should a Traffic Officer also be added. Ms. Raposa said that the Traffic Officer was already identified in
that condition.
37. As -Built Plan Requirements
38. The Mullin Rule
39. De Minimis Changes
40. Timing
41. Fees — Mr. Cerretani asked if the current fees are up to date with neighboring towns. Ms. Raposa said
that she would check into it. She also noted that fees should cover the cost associated with processing an
application.
42. Quorum and Voting — Ms. Raposa clarified the differences between an abstention and a recusal.
43. Scenic Roads
44. Consultant Review Fees — Fees are deposited into an interest -bearing account and any balance is
returned to the applicant. Ms. Raposa said that the primary purpose of obtaining a peer review consultant
is to allow the Town engineer to concentrate on Town engineering work, not overseeing the applicant
engineer's work.
45. Annual Report
46. Comprehensive Annual Financial Report
47. Validity
48. Staff Contacts
49. Administration — Ms. Raposa said that there will be a public hearing in January for Rules and
Regulations with adoption at the Annual Town Meeting.
Planning Board Meeting Minutes 11/8/23 Page 3 of 4
Ms. Raposa relayed the information relating to a conversation that Ms. Friedman had with Chief Sellon.
Chief Sellon was conceptionally supportive of the notion of a zoning amendment to define locations for
the retail sales of firearms. There will be more information on this at future discussions.
Ms. Raposa said that she did not have updates relating to the other previously discussed amendments.
She did note progress on the continued work with JM Goldson for the MBTA compliance for the
MSROD. Jen Goldson expects to have the modeling completed by the end of November.
The Town was awarded a $90,000 grant for MBTA zoning compliance. Ms. Raposa explained that the
consultants will be interviewed at the December 13°i meeting.
Mr. Cerretani said that workshops will need to be added to the new year calendar to work on compliance.
It would not be as extensive as phase one.
Ms. Raposa said that she and Mr. Cerretani have been invited to a December Select Board meeting for a
presentation of the Master Plan update status.
Mr. Cerretani said that the Select Board subcormuittee has interviewed applicants for the Planning Board
vacancies. The decision should be rendered at the next Select Board meeting.
Mr. Corsillo mentioned the recent opening for a part-time Zoning Administrative Secretary.
Motion to adjourn at 8:03 p.m. (McClanahan - Corsillo)
Four (4) in favor, Zero (0) opposed, Zero (0) abstained PASSES
There is no Planning Board meeting on November 22"`r due to the holiday.
The date of Next Planning Board Meeting is December 13, 2023 at 7: 00 p. rrr.
Sharon Friedman, Clerk
Documents Presented at the Meetine
12, 1's, POLS
Date of Approval
1. Sarah Raposa, Director of Planning and Development meeting memo dated 10/26/23
2. 668 Elm Street application and plan set by RIM Engineering, received October 17, 2023
3. Minutes October 11, 2023 and October 25, 2023
Planning Board Meeting Minutes 11/8/23 Page 4 of 4