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Home My WebLink AboutKMB 10/18/2023RECEIVEQ, .. t)y=il rl RK , WFICE 2023 tml 22 A IQ: Sq g.11' HS1=1try.D J "Empowering residents, businesses and government to make Mansfield agreener, cleaner place to live, work and play." KEEP MANSFIELD BEAUTIFUL COMMITTEE Meeting Minutes Meeting Date: 18 October 2023 @ 7:02 p.m. Location: Room 3A/B-Mansfield Town Hall Attendees: Jeff Ward (Chair), Ana Newell, Janice Wivagg, Patrick McCue, Mike Healey, Danlelle Dupre, Kelly Kemp Absent: Martha O'Connell, Pat Colbert, Kristy Brooks (Regular Guest Participant -Waste Reduction'& Recycling Committee) Guests: Neil Rhein (Keep MA Beautiful), Welcoriie & Callao Order " • Meeting called to order at 7:05 p.m. • Welcome and committee introductions' to guests. ■ motions mapeto accept minutes from previous rtmp meenng,or t v aeptemoer zui, aria appruveu oy all committee members in attendance. Treasurer's Report Treasurers Report as of 18 October 2023 Town Aceount FY 2024:' $13,358.56 Towu Funded Budget FY 2024: $ 2,000A0 - Mural Accouutt 11 717.36 e 'Total r Page 7 I Breakdown of Financials by KMB Program Program Town Hall Account Bluestone Bank PayPal PayPal Fees Expenses FYT Cleanup 2023 $100.00 0 $20.00 0 0 $120.00 Cleanup 2024 0 0 0 0 0 0 Flower Barrels 2023 $240.00 $296.04 $60.00 $3.96 $66.64 $525.44 Flower Barrels :` 2024 0 0 0 0 0 0 Nip Bottle Stipend 2023 $300.00 0 0 0 0 $300.00 Nip Bottle Stipend"" $750.00 $750.00 KMB Administration $1,155.69 $0.24 0 0. $916.72 $239.21 Mike McCarthy Memorial Fund 0 0 $4.37 $.63 $179.99 -$176.25 Totals FY 2024 $2,926.34 $0* $4.59 $1,163.35 $1,762.99 Total Balances Prior Yrs. as of EY 2023 $11,595.57—.. 0 0 0 0 $11,595.57 Total FY 2024 $13, 358.56 Town KMB Budget 2024** $2,000.00 0 0 0 0 $2,000.00 Mural Account"" $1,717.36 $1,717.36 *Note 1 *: Town of Mansfield KMB Budgeted/Appropriated Monies: KMB received funding from Town of Mansfield in the amount of $2,000 in July 2023 (Acct#:01180200-570000) for fiscal year 2024 projects/programs. The new funds must be spent by 30 June 2024. **Note 2: Mural Account: $1,717.36 remains in the original account set up when muralwas commissioned. Since the mural is 10 years -old, an assessment of its current condition and possible restoration activity is needed. Kristy Brooks met with Kelly Goff, Wheaton College art professor, who consulted on the mural's condition and restoration needs. Kristy Brooks is following up to locate a restoration artist. Martha O'Connell' requested an item for the project be added to Downtown Advisory Committee agenda.' ***Note 3: The outstanding Nip Bottle Slip end 'Fuod check from Bristol Liquors was received and deposited. The amount of $300.00 due for Y2023 and an additional $300.00 for the first 6 months of Y2024 was received. Fundraisina 1. FundraisinE Letter The KMB annual fundraising letters for 2023 were mailed out to an updated list of potential donors on 17 March 2023. Ana Newell created a spreadsheet on the Google drive to track the donation amounts and sponsors. Donations sadly fell short of expectations, likely due to the state of the economy and.the : st solicitation of donations for the town's Fall Festival. No new donations were received after the Spring Cleanup event. Jeff Ward suggested sending out the fundraising; letter for 2024 in early January. With the ; Fall Litter Sweep in early November and upcoming Fall/Winter holidays, the committee decided to discuss KMB Meeting Minutes 18 October 2023 "' " Pape 2 possible next steps for, fundraising letter at, a future meeting as it takes many committee resource hours to get the letter out. 2. Grant Proeram Opportunities At the September meeting, Neil Rhein advised the committee members that Keep MA Beautiful had an opportunity to apply for 2023 funding available in grants as part of the "Plant Something Bee-eautifui" program. The annual "Plant Something Bee-eautiful" program awards three $2,500 grants and five'$500 grants to'Keep Massachusetts` Beautiful chapters and other organizations. Ana Newell submitted an application for a $2500 grant to fund an AaS location to support pollinators. We're most grateful to Neil Rhein for the grant program information. KMB reeeived notification that the organization was awarded the $2,500 grantl e grant o the am available. from Enterprise Rent a Car. The Foundation was established in 1082 to give book to the communities where customers and employees live and work. There is an Enterprise Rental site in Mansfield. " https://www.enterprise.com/en/about%ommunity/yhilanthropy.html ` No further action taken at this time, - The Starbucks Foundation has a grant program, although the neares(Starbucks location is on the Foxboro -Mansfield line. https://starbuckssmartsimole.com/s LogmAsp No further action taken at this time. " Michael McCarthy Memorial, On the evening of 5 October 2023, members of the KMB Committee and Mike's`family and friends gathered together and held an intimate dedication ceremony at Mike's memorial bench at Fulton's Pond which is located by the Matthew McCue memorial fountain at the park, NeilRhein sharcd`some comforting words and warm memories of Mike with the group. 1 Ana Newell will work with Julie McCarthy on any, new plantings that might be installed near the bench next spring. Julie offered to adopt the location as part of KMB's Adapt -a -Spot program. "Thank You" notes for donations made to KMB's Michael McCarthy Memorial Fund still need to be sent to the donors. We, have the list of donors with address info, Suggestion was made, to draft the text for the note and potentially send via email correspondence, Follow, up required. „ r Ongoing Programs Fall Litter Sweep The dates for the fall litter cleanup are November 1-12 2023: The new Fall Litter Sweep: banner was'installed over Rte. 106 by DPW. The banner directs people to go to the KMB website to register for the event. Kelly Kemp posted the sign-up registration for the event on our :website,and advertised the event via our social media platforms. Neil Rhein assisted Kelly withthe sign. -up setup and helped to preparo the email blast that needs to be sent to Precinct Captains in mid -October. The.Frecinct Captains will need supplios to"distribute to event participants. Additional supplies (bags, gloves, vests, grabbers) wereateeded to support the event. Mike code info with Mike for the purchases. „ Pat Colbert will send out email asking if the Precinct Captains from the spring cleanup up will also coordinate the fall cleanup. Pat sent email to all community: groups and Precinct & 6 spring cleanup,partieipants about the KMB Meeting Minutes 1B October 2023 Page; 3 KM fall litter cleanup and is hopeful fora good response.'Ana Newell volunteered to be Precincf 3 Captain: Paf has boxes of trash bags from the DPW for the fall cleanup. She may coordinate delivery to the Precinct Captains with Mike Healey since he will need to get the grabbers from the storage unit. Trash Can Be Beautiful ProgralU Painted Barrels.,, Request was made to post photos on social media of the qew barrels;that were distributed around the downtown. Five new barrels were deployed in July 2023 as replacements. Current list of barrel locations: Painted Barrel Locations =Barrel Themes 214 Rumford Avenue Parking Lot Black with White Ducks Barrows Insurance Parkin Lot Main Street KMB Flowers DPW'Com lez'atFuelDe'ot t0.106 Music East Common' East Street" "' Hands and Rainbows Fulton's Pond 2 barrels - Rumford Avenue Rainbows and Hearts'' Hardy/Maple Streets American Fla' Keach Memorial American Fla Memorial Park Playground Hoe Street). Summer Cam Memorial Park Tennis Courts (Hope Street) ; t, Red -Green -Blue Mill Pond Dam Rainbow Swirl North Common Gazebo N Main Street Sky and Grass Oak Street Conservation Area Super Heroes Otis Street Pond Sunny Da Pleasapt Street Corner Main Sfreet) . Clouds Plymouth Street Fields & Rec Area Under, the Sea Public Parkin ,across from Cat Man Old Colon) - Emo'i's Tiger Crane Kung Fu Main Street Black with Flowers Town Hall # of barrels?) ? Winthrop Street Parking Lot Trains Note: There are 10 old painted barrels at parks and 5 barrels without bottoms At the January 2023 meeting, Ke11y'Kemp suggested bringing back a Painted Barrel event- similar to one held in 2010 at the old DPW facility. The town provided paint and other supplies at that time for the community event. KMB would provide the paint and supplies to participants/groups if we were able to hold this event in 2024 at the DPW facility on East Street. Approximately 20 barrels would be needed to support this event and the barrel priming/painting needs to be done in stages. A March 2024 event timef erne is under consideration. Kelly drafted a project plan task list and posted it on the Google drive. Committee will revisit this topic in , more depth at a later meeting. High level plan includes: • Prepare a goal statement. • Contact and'coordinate with DPW'on list of questions regarding:facility, location, town/committee approvals needed,'available dates, estimated costs, staffing needs, participant limits, number of barrels • Event costs: estimated cost of event, votes needed to spend estimated cost plus 10%,'facility/location costs, staffing costs, material: costs; barrel primer and paint costs, snacks for participants, advertising, flyers; mailings; solicit donations from sponsors for materials land food if possible • Event Date selection: check 2024 Spring Cleanup date, procure buy -in from Town Manager and DPW, collaborate on dates to enlist KMB member availability and solicit volunteers to participate in ,oversight • Communication plan strategy: event announcoment, community outreach to the public, registration Minutes 18 October 2023 I options, participant fee for materials, etc. Flower Barrel Program There were 114 flower barrels placed in the downtown area this season. Program was a huge success again this year and since costs were covered by participants, there was no negative impact to KIv1B flnancials. Angel Begonias will be removed before the first forecasted frost of the season. Barrels will be removed by DPW and stored at Fruit St. Mike Healey reminded the committee that we will likely nced to order some new plastic barrels for next season's program. Huge thanks to Pat, Kelley, Mike and all the Helpers! Adont"a-S on t PrOTIM . Ana Newell sent her seasonal email reminder for Fall garden clean -tips mtfto the AaS program participants and updated the current AaS list on the Google drive, SiteLoaation,, Caretaker,,,,,; Contact , Garden at Entrance to Mansfield Public Library Presentato Landscape Company Peter Presentato Mansfield Bike Path Fruit Street eonance and Rails for Trails Bridge � n tl rotia WNW $, Island at School Street and Old Elm in West Mansfield Mansfield Elks Shaun DeBold Superintendent's Butterfly Garden at Town Hall The Garden Lady Stephanie: Hooper East Mansfield Business Sign - Corner of East Street and Ric.106 ' `• ' , _ - Guertin Landscaping - Chelsey Guerrini Flagpole Garden at East Common and East Common Sign," The Garden Lady Ana Newell Fulton's Duck Pend and Two Memorial Rocks Family of Matthew C. McCue Linda Mercier -Janssen Garden at Verizon Bldg. on North Main The Garden Lady Stephanie Hooper Willow Street Island Jeff Ward Family Jeff Ward Island at Welcome to West Mansfield Sign Todd Richardson Todd Richardson Small Garden on West Street near Fulton's Bridge Mike Healey & Rick Burger Mike Healey Mansfield Food Pantry Regal Tree Kim Comer of Main Sheet and Cottage Street next to Happy Hollow MattBeauchemin Butterfly / Pollinator Garden at Jordan Jackson School TBD Carnevali Square Veteran's Memorial = Pratt Street by GMC dealership — , Kristen Shantou Devine Square - Winthrop Street after embankment Layne Thorpe and Kristy Brooks Layne Thorpe and Kristy Brooks Flammia Square Girl Scout Troop # 78242 Hope St, and Sweet St. near Chocolate Factory where road bends to the left - TBD Small site at intersection of Fruit St. and Hall Street near Mansfield airport. TBD 18 October 2023 Page 5 KMB Me6ting Minutes'lg October 2023 Ana Newell ordered new KMB signage for the existing AaS sites and worked with Josh Reinke and DPW on the completion of the wooden post replacements/installs. KMB will add new signs which will include the Town of Mansfield seal as well as KMB logo. Ana ordered the new signs from Road Safe and there was a - Production delay of 2-4 weeks due to, equipment issues. KMB Committee suggests doing a permanent type of "Adopt Me" sign that can be placed at future sites to advertise for new caretakers. Ana Newell contacted Karen Reardon and she is designing a sign to place on AaS sites that need adoptive care. The AaS site next to Happy Hollow and across from Cheng Du has been adopted by Driven Landscapes. The landscaping crew was out cleaning the garden site in early October and it looksmuch improved. , The Village Green business could no longer care for Fruit St. Bike Path entrance this season. We learned the site was destroyed as part of the bike path expansion into Norton for parking. No notification to KMB was received, so we could not retrieve the existing plantings.`' The KMB signage was removed by the DPW. Once the bike path extension is completed, there may be an opportunity to create a, new AaS site, in the area. Pollinator garden at Jordan JacksonSchool still requires a'caretaker since the Science teachers who formerly' maintained the site retired. Committee discussed possible placement of public art displays for the bike path. Topic was also discussed at Downtown Advisory Committee earlier this year but requires a project leader.and likely a sub -committee. RISD may have a program that allows student pop-up art displays. No further action suggested at this, time. Aaont-a-street At the September meeting, the committee revisited the need to fix an issue with this program's link"on the town's website which is not working properly. Nancy Griffin is the Town Hall point person contact for any changes needed to the town's website. Chris Linko originally created the Adopt -a Street link, however, there is a new MIS person that has taken charge of the technologies. KMB hoped to use this platform and promote it at Fall Litter Sweep. Danielle Dupre offered to follow up with Nancy Griffin and procure name of new MIS contact to get the site running properly. LCC Mass Clean-up Crew website may be an example to use to improve our site's functionality. Danielle Dupre offered to take responsibility for the incoming email inquiries from potential program participants. Suggestion was made to send an email blast to current program participants to check their.activity, and suggest they take photos doing clean-ups to help promote program on social media platforms. New program participants were recruited during FFN. A plan to reconcile list of current participants with list of streets for KMB clean-up events was suggested. There were two new potential street adoptee volunteers for Rumford Avenue: Caroline Cooney & Gavin Richard; and the McIntosh-Brandwine Family volunteered to adopt Fruit Street from the Animal Shelter to Short Street. Mike Healey will procure a key to the Fruit St. shed for Danielle so she can access KMB supplies. Additional Projects/ Initiatives Adopt-a-Hiehwav Neil Rhein and Keep MA Beautiful performed a clean-up of Rte. 140 with Samsonite on 29 September 2023. On 10 October 2023, Medtronic performed a Litter Busters type clean-up event. KMB Meeting Minutes 18 October 2023 Page 6 Mike Healey is in contact with Teleflex to do a highway cleanup in the future. . We Noticed,. The committee revisited the suggestion made to solicit final nominations for this season trom social media. Four nominations were made at FFN in July and on KMB website: Chase Bank, The Country Store, Jimmy' Pub and Canaan Fuel. Decision was made to have KMB make final decision for award. Danielle offered to may and a Miscellaneous Discussion Items On -ling Social Media St ar teev Suggestion was made to post photos of donors, who contributed to/sponsored KMB events (Stop &Shop, Jennerations anti The Red Dog Inn) with the "Sig Check" that was made by Alleera on social media. Need to schedule these photo ups in the not too distant future. There is an opportunity to combine the photos in the 2024 KMB Fundraising Letter. We also need draft "Thank You" letters for the donors, Jeff Ward will compose email "Thank You" draft. No immediate action taken on this item to date. Mural: Maintenance At the April 2023 meeting, Kristy Brooks informed the committee about the need to provide some type of coating protection every 10 years on the town mural located on Rte. 106. Approaching the 10 year mark, KMB considered funding a professional inspection of the moral's condition. Neil Rhein provided Kristy with, contact. info for Kelly Goff, an art professor at Wheaton College. Kristy Brooks met with trim on 4 August 2023. " Professor Goff provided Kristy with a list of suggestions to get the mural properly rehabilitated/restored. • Kelly Goff suggested contacting "The Avenue Concept" in Providence, Rl, which nurtures and supports public art ecosystems, to solicit artistic assistance. https://theavenueconcet)t.orp • The mural initially needs to be cleaned by spraying it thoroughly with a house cleaner with a little bleach and scrubbing it with a soft bristle brush. This would remove the top layer of varnish and could be done by volunteers with artist oversight. (Note: The green/white ribbon section of the mural does not currently have a top layer of varnish.). , • After cleaning, an artist would require an estimated solid week to touch up the mural using high pigment load paints. This would include chipping out any rust and sealing the, spots with a rust converter and hydraulic cement. (Note: The mural has peeling paint, cracks, and rust spots that need remediation. The top section of the wall is in particularly poor condition.) • Finally, volunteers can apply a "removable varnish" which would stabilize cracking to help extend the mural's life for another 10 years. Ideally, an artist could be asked to sign onto a future "maintenance plan contract" to periodically review and touch up the mural. KMB has a limited amount of funds available to undertake a rehab project of this s''cope. Suggestion was made to bring this to the Downtown Advisory Committee for further discussion and support, Martha O'Connell requested to have an item added to the DAC's next meeting.' Latest update from Kristy Brooks: • Kristy heard back from Nick'Platzer at "The Avenue Project" in Providence, RI. None of their artists were available to do the mural restoration work. • Nick Platzer suggested that Kristy reach out to Sean at "Providence Signs" and ask if he would be interested in the restoration. Sean is an artist who creates large, painted signs for companies. Sean said he would be interested, but first wanted to reach out to Ian Gaudreau, the original mural artist. Pa KMB Meeting Minuftes'18 . October '20231_ Scan emailed Kristy and copied Ian indicating the two had spoken. Ian is interested in completing the restoration work himself. • Kristy emailed Ian requesting that they walk the mural to review the spots that need attention. She hadWt heard back from Ian, but Kristywill'follo ' w'upaarly�fie ' next week.6 wits planning to offer ofvolmrteers to Ian. She feels conAd � fit thata, I "crewof volunteers could'baasse'fflbled to clean the mural before the restoration work begins. They could also'' likely apply the protective coating when the work is finished. With a big enough volunteer group, those activiiids'are likely one -day projects. I New KMB Corporate Package Mike Healey suggested that the committee create a new info package for corporations interested in helping with KMB corporate community service type clean-up events. Info could be posted on social media or some limited paper type documentation could be made available. Pat tambert (volonteer'goeit) offered to explore wha I t I keep Mass Bea utiful has available for this type of pr6gram. KMB' could potentially Z leverage their 'ideas. to bring'a package in-b6use.'This idA mighibe'a new KMB project/prograniareathat requires local development and leadership. More discussion is needed, No further action it this time. Other Committee Member Responsibilities Item will be added to November's meeting agenda to discuss KMB's future participation in the Traffic Box Wraps pruject. 146 furthef action at this time. Patrick McCue will solicit approval for a Town of Mansfield Arbor Day Proclamation for 2024 ffinh'BOS: No further action at this time. Committee members were asked to create and submit a list of their current committee roles/responsibilities. No further action,at this time. Upcoming KMB Meklnkbatbs for 2023 Tuesday, 21 14ovember 2023 Tuesday 12 December 2023 Meeting Adiournmen Next Meeting Date: 21,'X6vember 2013 @; 1-00 p.m. Mee in e Ad iouirried: 8:15 pm.' Minutes approved on: Secretary signature: Minutes 18 October 2023