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HomeMy WebLinkAboutKMB 09/19/2023OFFICE 1b13 00 23, A 11' 51 F-1 I AM,P...: M All i li,j il 10l f I "Empowering residents, businesses and government to make Mansfield a greener, cleaner place to live, work and play. KEEP MANSFIELD BEAUTIFUL COMMITTEE Meeting Minutes Meeting Date; 19 September 2023 @ 7:00 p.m. Location: Room 2A/B-Mansfield Town Hall Attendees: Jeff Ward (Chair), Ana Newell, Martha O'Connell, Janice Wivagg, Patrick McCue, Mike Healey, Pat Colbert, Danielle Dupre, Kelly Kemp (via phone) Guests: KrWy Brooks (Regular Guest Participant -Waste Reduction & Recycling Committee), Neil Rhein (Keep MA Beautiful), Pat Lambert (Resident, Volunteer) W61COM6 CMI to Order • Meeting called to order at7:06 p.m. • Welcome and committee introductions to guests. • Motions madeto accept minutes from previous KMB meeting of 13 June 2023 and approved by all committee members in attendance; Treasurer's Report Treasurers Report as of 19 September 202 Town Account FY 2024: $12,956.56 Town Funded Budget FY 2024: $2,000.00 Mural Account: $ L717.36 Net Total: fikikk Breakdown of Financials by KMB Program 0 0 10 10 10 Nip Bottle ] $300.00 10 I O ( 0 10 I $300.00 Stipend •Frr { KMB._:...... $1,155.69 1 $0.24 1 0 1 0 1 $568.72 1$587,21� Mike McCarthy 0 0 $4.37 J $•63...., $179.99-$176.25 Memorial Fund Totals FY 2024. : $2,176.34.: $0' $4.59 1 $815.35 $1,360.99 Total Balances $11,595.57 0 - 0 0 0 $11,595.57 Prior Yrs: as of F EY 2023 Town KMB `= I $2,000.00 10 10 10 ( 0 ( $2,000.00 Budget 2024 Mural $1,717.36. $1,717.36 *Note 1: Bluestone Bank Account Funds: KMB account at Bluestone was closed. Remaining account funds ($296.28 from PayPal transactions) were transferred to our KMB account with the town. PayPal fees for KMB going forward will go through the Town of Mansfield's Bluestone account. There was $50.00 in PayPal, fees incurred by payments made in FY2023 for our Flower Barrel Program,, Going forward,, KMB may want to consider encouraging business owners,,who, pay, for flower barrels via PayPal, to,include the fees with their payments. ; **Note 2: Town of Mansfield KMB Budgeted/Appropriated Monies: KMB received funding from Town of Mansfield in the amount of $2,000 in July 2023 (Acct#:01180200-570000) for fiscal year 2024 projects/programs. The new funds must be spent by 30 June 2024., ***Note 3: Mural Account: $1,717.36 remains in the original account set up when mural,was commissioned. Since the mural is 10 years -old, an assessment of its current condition and possible restoration activity is needed. Kristy Brooks met with a Wheaton College professor who consulted on the mural's condition and restoration needs. Follow up is needed with the Town Administrator on next steps. ****Note 4: 2023 Nip Bottle Stipend Program: _Payments totaling $300.00 were received from businesses. There is an outstanding payment balance of $300.00 due for the months of Jan -"June 2023 from Bristol Liquors, Anna Newell will follow up with new owner once owner is identified. Martha O'Connell will contact Chris McDermott (Economic Development Officer) to obtain business owner's name. There was also a new liquor license issued for a store located near the Xfinity Center. They will need to be contacted and made aware of the need to donate to the NIP Program. Mike Healey thinks the new store location is owned by, the Patel family. KMB Mtg. Minutes 19 September 2023 Undate: The following information was provided to Martha O'Connell on 25 September 2023 by Carrie Champagne, Administrative Assistant I Office of the Select Board: the manager ?quire notice to As for the new liquor license - it was approved by the Select Board; however, it still requires approval f om the State which can take up to two months. The time to complete the build out of the new store will take additional time. The new store manager is Sean Patel. This new store location item shpyld be placed on the agenda calendar for our January meeting as a reminder to circle, back with Carrie Champagne for any, updates. Miscellaneous Financials Discussion - Banner Expense: New Fall banner (designed by Karen Reardon) is ready for pick-up and will be placed over Rte. 106 in October in advance of the cleanup datest Banner cost was funded through a $900.00 grant from the Non - Profit Fund. Expense receipts will be needed fbr accounting purposes. Pat Colbert will follow up. - There is au outstanding payment du@ ($120.00) for flower barrels purchased by Trattoria Della Nona. Pat Colbert will continue to follow up with business owner (Yvonne) for payment. - Ana Newell is following up to reconcile any potential balances/expenses in the Mike McCarthy Memorial Fund, - Ana Newell reported that Shaw's Supermarket "Give Back Where It Counts Program" sent KMB $15.00 for month of August 2023. KMB usually takes in $15; $25 monthly donations from this program,, - Suggestion was made during re -usable discussions regarding researching costs of re -usable bags for cars and shopping purposes. KMB may need to reorder our shopping bags for future event distribution. Mike Healey will research available products.and,costs for committee. 1. Fundraising Letter ,. The KMB annual fundralsing letters for 2023 were mailed out tolan updated:list of potential donors on 17 >- March 2023. Ana Newell created a spreadsheet on the Google drive to track the donation amounts and sponsors. Donations sadly fell short of expectations, likely due to the state of the economy and the solicitation of donations for the town's Fall Festival. No new donations were received after the Spring Cleanup event. Jeff Ward suggested sending out the fundraising letter for 2024 in early January. With the Fall Litter Sweep in early November and upcoming Fall/Winter: holidays, the committee decided to discuss possible next steps for fundraising letter at a future meeting as it takes many committee resource hours to get the letter out. 2. Grant Program Opportunities The committee members were made aware of a grant program available from Enterprise Rent a Car. The Foundation was established in 1082 to give"bkk to the: ommunities where customers and employees live and work. There is an Enterprise Rental site in Mansfield. https://www.enterprise.com/cWabout/commun!W/philanthropy.httni The Starbucks Foundation also has a grant program, although the nearest Starbucks location is on the Foxboro -Mansfield line. httpst//starbucks.smartsimplesconVs Login jsp Keep MA Beautiful still has an opportunity for 2023 funding available in grants as part of the "Plant Something Bee-eautiful" program. Their annual "Plant Something Bee-eautiful" program awards three $2,560 grants and five $500 grants to Keep Massachusetts Beautiful chapters and other organizations Ana Newell will follow up on potential application for grant funding an AaS location to support pollinators. httM://keepmassbeauti ful.ore/ Michael McCarthy Memorial Mike's family provided the option of a KMB donation in lieu of flowers in his memory. Decision was made to fund a memorial bench and planter at Fulton's'Pond by the Matthew McCue memorial fountain at the park. Site was selected and approved by the McCarthy Family. The bench and planter were installed by DPW in ` early August. Pat Colbert planted one of the Angel Begonias at the site. Julie McCarthy offered to adopt the bench site as part of our AaS program. Ana Newell will work with Julie on any new plantings that might be installed next spring. "Thank You'' notes for donations made to KMB's Michael McCarthy Memorial Fund need to be sent. We have the list of donors with address info. Suggestion was made to draft the text for the, note and potentially send via email correspondence. Notes could be sent with an invite to a small remembrance event in Mike's honor. Pat Colbert is reaching out to Julie McCarthy to establish a date for the memorial remembrance at the site. Julie requested that Neil Rhein say a few words at that event. Josh Reinke and Andy Littig from DPW will be invited. Onizo%naPromms Fall Litter Sween The dates for the fall litter cleanup are November 1-12 2021 The new Fall banner (choice #I) is ready for pick-up and will be installed over Rte. 106. Pat Colbert will work with DPW to get the banner in place. The banner directs people to go to the KMB website to register for the event. Kelly Kemp will need to get the sign-up option for the event on our website and advertise the event via our social media platforms. Neil Rhein will assist Kelly with the sign-up setup and also help to prepare the email blast that needs to be sent to Precinct Captains in mid -October. The Precinct Captains will need supplies to distribute to event participants. Some additional supplies will be needed to support the event. Mike Healey usually orders some of the items from Amazon: Ana Newell will share the KMB/Amazon.tax exempt code info with Mike for the purchases. Items requested: 30 gallon trash bags will be requested from DPW. Smaller bags are easier for participants to handle. If a large order isplaced with DPW, extra bags can be stored at Fruit St. storage for future clean-up events; < _ Mike Healey will order 300 pairs of gloves - cost not to exceed $600. Motions to approve purchase passed. Mike Healey will order 20 new vests —cost not to exceed $150. Motions to approvepurehase passed. Trash Can Be Beautiful Program Painted Barrels Request to post photos on social media of the new barrels that were distributed around'tht downtown was`' made. There were 5 new barrels deployed to replace old ones in July. At the January 2023 meeting, Kelly KMB Mtg. Minutes 19 September 2023 ` Page 4 Kemp suggested bringing back the Painted Barrel Event that was held many years ago (2010) at the old DPW facility: The town provided 'paint and other supplies at that time for the community event. It was suggested that KMB provide the paint and supplies to participants/groups if we are able to hold this event in 2024 at DPW facility on East Street. We would need about 20 barrels to pull off this type of community event. Kelly had suggested that we entertain doing some barrel painting at the Annual Spring Picnic in 2024. The barrel priming/painting takes place in stages. Committee will revisit this, topic at a.later meeting. if we could hold a ; painted barrels community event, it,might be considered held in March 2024.. Current list of barrel locations on the Google drive: Painted�Barrel locations Barrel Themes 214 Rumford Avenue Parking Lot Black with White Ducks Barrows Insurance Parkin Lot N Main,Street a KMB Flowers DPW Complex at Fuel Depot Rte. 106), Music East Common East Street - Hands and Rainbows Fulton's Pond 2 barrels — Rumford Avenue Rainbows and Hearts Hardy/Maple Streets American Fla Keach Memorial American Fla Memorial Park Playground Hoe Street Summer Cam Memorial Park Tennis Courts (Hope Street) _ Red -Green -Blue Mill Pond Dam Rainbow Swirl North Common Gazebo N Main Street Sky and Grass Oak Street Conservation Area Super Heroes Otis Street Pond Bunn Da Pleasant Street Corner N Main Street Clouds �Pl mouth Street`Fields & Rec Area ' Under the Sea Public Parkin across from Cal Man_ Old Colpn Emo'i's ;Tiger Crane Kun Fu Main Street Black with Flowers Town Hall # of barrels? ?' WinthropStreet Parking Lot Trains Note: There are 10 old painted barrels at arks and 5 barrels withoutbottoms - Mower Barrel Program ;There were 114 flower: barrels placed in the downtown area this season. Thanks to the rain amounts we had ,this surmner, extra watering needed this year by the KMB crew was minimal. Pat Colbert and Mike Healey . and crew watered as needed and fertilized the plants every 1-2 weeks. Pansies were,pinched and begonias were pruned, helping to keep the plants looking spectacular: All program participants paid with one exception. Pat Colbert is following up with that business owner. The new watering cabs, found for KMB by Janice Wivag'g, were a huge hit with the program participants. Many - business owners displayed the cans at their locations. Program was a huge success again this year and since costs were covered by participants, there was no negative impact to KMB financials. Angel Begonias will be removed before thb first forecasted frost of the season. Barrels will be removed by DPW and stored at Fruit St. Mike Healey reminded the committee that we will likely need to order some new plastic barrels for next season's program. Adopt-a-SUot Program Ana Newell ordered new KMB signage for the existing AaS sites and will work with Josh Reinke and DPW on wooden post replacements/installs required. KMB can add the new signs once posts are in place. Signs will include the Town of Mansfield seal as well as KMB logo. KMB Meeting Minutes 19 September 2023 The Village Green business could no longer care for Fruit St. Bike Path entrance this season. We learned the ' site was destroyed as part of the bike path expansion into Norton for parking: Nosotification to KMB was received, so we could not retrieve the existing plantings. The KMB signage is still there and should be removed. Committee discussed possible placement of public art displays for the bike path. Topic was also discussed at Downtown Advisory Committee earlier this year but'requires a'project leader and likely a sub -committee: RISD may have a program that allows student pop-up art displays. No further action suggested at this time. The Mansfield Elks have done a great job maintaining, the AaS site at Old Elm in West Mansfield. Their downtown building's landscaping is also much improved this season. KMB Committee suggests doing a permanenttype of"Adopt W' sigh that can be placed at future sites to advertise for new caretakers. Site at Happy Hollow on N Main was not well maintained thisseason after DPW ` did initial clean-up. Site needs Fall cleanup and`a new caretaker*. Ana Newell will follow up on signage. ' Pollinator garden at Jordan Jackson School still requires a caretaker since the Science teachers Who formerly' maintained the site retired. Ana Newell plans to send her seasonal email reminder for Fall garden clean-ups out to program participants. She will update the current AaS list on the Google drive. . Site Location ' , Palrexaker Contact ' Garden at Entrance to Mansfield Public Library Presentato Landscape Company Peter Presentato Mansfield Bike Path Fruit Street entrance and X,Olo' Sat, ge �tdie ptjiik idtli " Rails for Trails Bridge pithltipw emdteiC(tptgtTdgp€ Island at School Street and Old Elm in West Mansfield Mansfield Elks Shaun DeBold Superintendent's Butterfly Garden at Town Hall The Garden Lady Stephanie Hooper East Mansfield,Business Sign - Comer of Fast _ Street and Rte.106 Guerrini Landscaping, Chelsey Guerrini Flagpole Garden at East Common and Bast Common Sign The Garden Lady Ana Newell Fulton's Duck Pond and Two Memorial Rocks Family of Matthew C. McCue Linda Mercier -Janssen Garden at Verizon Bldg.. on North Main The Garden Lady Stephanie Hooper Willow Street Island Jeff Ward Family Jeff Ward"' Island at Welcome to West Mansfield, Sign . Todd Richardson Todd Richardson , Small Garden on West Street near Fultores Bridge Mike Healey & Rick Burger Mike Healey, Mansfield Food Pantry Regal Tree Kim Corner of Main Street and Cottage Street next to Happy Hollow 7tYen # #� dseitpttnPYv caretakeY MattBeauchemin Butterfly / Pollinator Garden at Jordan Jackson School TBD Minutes 19 September 2023 2023 Camevali Square Veteran's Memorial -Pratt Street by GMC dealership Kristen Shaman Country Devine Square - Winthrop Street after . Layne Thorpe and embankment Layne Thorpe and Kristy Brooks Kristy Brooks Flammia Square Girl Scout Troop # 78242 Many Dalton Hope St. and Sweet St. near Chocolate Factory where road bends to the leftITBDti Small site at intersection of Fruit St and Hall Street near Mansfield airport. eTBD Adopt -a -Street The committee revisited the need to fix an issue with the program's link on thetown's website. KMB's link is not working properly. Nancy Griffin is the Town Hall point person contact for any changes needed to the to follow up Sweep. - site running properly. LCC Mass,Cleam-up Crew website maybe an example to use;to improve our site functionality. Danielle Dupre offered to take responsibility for the incoming email inquiries from potential program participants. Suggestion was made to send an email blast to current program: participants to check their activity and suggest they take photos doing clean-ups to help promote program on social media platforms. New program participants were recruited during FFN. A plan to reconcile list of current participants with list of streets for KMB clean-up'events was suggested. " Mike Healey will procurea key to the Fruit St. shed for Danielle so she can access KMB supplies. Additional Proiects/ Initiatives Ado to a-Highwav Mike Healey is in contact with Teleflex to do a highway cleanup in the future. Neil Rhein and Keep MA Beautiful will do a clean-up of Rte. 140 with Samsonite on 29 September 2023. On 10 October 2023, Medtronic will do a Litter Busters type clean-up event. The committee revisited suggestion made to solicit final nominations for this season from social media. Four nominations were made at FFN in July and on IAMB website: Chase Bank, The Country Store,,Jimmy's Pub - and Canaan Fuel. Decision was made to have"KMB make finel decision for award. Danielle offered to share site photos to help with final decision. Decision may comedown between The Country Store and Jimmy's Pub for award. Need photo and certificate made. Presentation award date is TBD. Miscellaneous Discussion Items On-line Social Media Strateev Suggestion was made to post photos of donors who contributed to/sponsored KMB events (Stop & Shop, Jennerations and The Red Dog Inn) with the "Big Check" that was made by Allegra on social media. Need to KMB Mtg. Minutes 19 September 2023 " Page 7 KMB Meeting Minutes'19 Septerriber 2023 ;schedule these photo ops in the not too distant future. There is an opportunity to combine thephotos`in the ' 2024 KMB Fundraising Letter. We also need draft "Thank You" letters for the donors. Jeff Ward will compose' email "Thank You" draft. Mural Maintenance 'At the April 2023 meeting, Kristy Brooks informed the committee about the need to provide some type of coating protection every 10 years on the town mural located on,Rte. 106. Approaching the 10 year mark, KMB -' considered funding a professional inspection of the mural's condition., Neil Rhein provided Kristy, with contact info for Kelly Goff, an art professor at Wheaton College. Kristy Brooks met with him on 4 August 2023. Professor Goff provided Kristy with a list of suggestions to get the mural properly rehabilitated/restored. • . Kelly Goff suggested contacting"The Avenue Concept' in Providence, RI, which nurtures and, supports public, art ecosystems, to solicit artistic assistance. httpsWtheavenueconcept,org The mural initially, needs to be cleaned by spraying it thoroughly with a house cleaner with a little bleach and scrubbing it with a soft bristle brush. This would remove the top layer of varnish and could be done by volunteers with artist oversight. (Note: The green/white ribbon section of the mural does not currently have atop layer of varnish.). • After cleaning, an'artist 'would require an estimated solid week to touch up the "mural using high pigment load paints. This would include chipping out any rust and sealing the spots with a rust • + ' converter and hydraulic cement. (Note: The mural has peeling paint, cracks, and rust spots that need remediation. The topsectionof the wall is in particularly poor condition.) • Finally, volunteers can apply a "removable varnish which would stabilize cracking to help extend the mural's life for another 10 years. Ideally, an artist could be asked to sign onto a future "maintenance plan contract" to periodically review and touch up the mural. KMB has a limited amount of funds available to undertake a rehab project of this scope. Suggestion was made to bring this to the Downtown Advisory, Committee for further discussion and support. New KMB Corporate Package Mike Healey suggested that the committee create a new info package for corporations interested in helping with KMB corporate community service type clean-up events. Info could be posted on social media or some limited paper type documentation could be made available. Pat Lambert (volunteer guest) offered to explore what Keep Mass Beautiful has available for this type of program. KMB could potentially leverage their ideas, to bring in-house. This idea might be a new KMB project/program area that requires local development and leadership. More discussion is needed. Other Committee Member Responsibilities Item will be added to October's meeting agenda to discuss KMB's future participation in the Traffic Box Wraps project. Patrick McCue will solicit' approval for a Town of Mansfield Arbor Day Proclamation for 2024 from'BOS. Committee members were asked to create and submit a list of their current committee roles/responsibilities: ` Uncomine KMB Meeting pates for 2023 • Wednesday, IS October 2023 • .Tuesday, 21 November 2023 • Tuesday 12 December 2023 r Minutes 19 September 2023 KMB Meeting Minutes 19 September 2023 Meeting Adiournment Next Meeting Date: 18 October 2023 @ 7:00 p.m. Meeting Adiourned: 9:17p.m. Minutes approved on: ! Secretary signature: signature: KMB Mtg. Minutes 19 September 2023 Page 9 r.