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HomeMy WebLinkAboutCIP Comm. 10/26/2022Town of Mansfield 6 Park Bam, Mansfield, Massachusetts 02048 1023 OCl 13 A 10. 29 Capital Improvements Proeram Committee Wilelet''ing Minutes 10.26.2022 RECEIVED TOWN CL.F.RKS OFFICE "IAN"b1-Ii_LU cr,trM1�,FTTS Present: Mr. Scott Feely, Chair, Mr. Michael Trowbridge, Ms. Sharon Friedman, Mr. Joseph Cerratani, Mr. Evan Epstein, and Mr. Frank DelVecchio Not Present: Mr. Kevin Dumas, Town Manager, Mr. Michael Flaherty, Finance Committee, Ms. Kiera O'Neil and Ms. Lauren Scher, School Committee Guests: Mr. Barry LaCasse, Assistant Town Manager/Finance Director, Mr. Shaun Burke, Director of Planning & Development, Mr. Mike Ahern, Public Buildings, Police Deputy Chief Ellsworth, Police Lieutenant Archer, Fire Chief Desrosiers, Ms. Teresa Murphy, Superintendent of Schools, Mr. Matt Jacques, Director of Facilities, Mansfield Public Schools, Mr. Ed Donoghue, Assistant Superintendent of Schools and Mr. Joe Sollecito, MMED General Manager Minutes: Sharon Varricchione Open Meeting: Chairman Feely called the meeting to order at 6:01PM. Reorganization of committee: Mr. Michael Trowbridge nominated Mr. Feely for Chair and Mr. Joseph Cerratani for Vice Chair. Passes: 6:0 (Trowbridge/DelVecchio) Approval of Minutes: September 9, 2021, April 14, 2022 and April 28, 2022 Chair Feely discussed with the Committee to vote on each of the minutes separately. Motion: To accept the September 9, 2021 minutes. Passes: 5:1(Trowbridge/DelVecchio) Ms. Friedman abstained Motion: To accept the April 14, 2022 minutes. Passes: 5:1(Trowbridge/DelVecchio) Mr. Friedman abstained Motion: To accept the April 28, 2022 minutes. Passes: 5:1(Trowbridge/DelVecchio) Mr. Friedman abstained, Discussion of updates to Capital Improvements Plan for FY 2023: Mr. LaCasse stated that this meeting was to refresh everyone on the FY2023 CIP projects that were approved in April and to discuss any new urgent projects. He then stated that there were 13 green project sheets, with six of them being new requests and seven of them being updates. He also reminded everyone that It's no secret that FY 2024 Budget will be incredibly challenging and that it will be a big hurdle, Therefore, we do want to fund the CIP projects but we need to be flexible as some may need to pause until the next fiscal year or will need to go to Town Meeting to see where we are for short term borrowing. Mr. Chairman Feely thanked everyone for the hard work and working together. He then requested to discuss the updates in order. 1. DPW Public Buildings: o $3,150,000: Town Hall — Roof & HVAC Replacement (This combines two previously approved FY23 projects and updates pricing): Mr. Ahern explained that this was originally two projects but after extensive research and price estimates the price escalated to $3,150,000 forthe new roof and HVAC replacement. The price also included sealing the roof, carpet repairs and noted that the Town Hall would need to be closed for a couple of weeks during the work. Ms. Friedman asked if there would be fresh air circulationand Mr. Ahern confirmed. Mr. DelVecchio said this was a big increase and that he would rather see an overestimate. Mr. Feely offered that they may experience the need for this project with other older buildings as well. Mr. DelVecchio asked Mr. LaCasse how they would fund this project and Mr. LaCasse stated a loan authorization and that we wouldn't see the impact until the next fiscal year. 2. Police: o $65,000: M-1 Cruiser Replacement (Updated price): Deputy Chief Ellsworth stated it was time to replace the 2018 Tahoe due to the miles/usage and stated that if we could use it somewhere else in Town, great, if not it would go to bid. o $65,000: M-14 Cruiser Replacement (Updated price): Deputy Chief Ellsworth stated the 2016 Charger needed to be replaced due to the extensive mileage on it. o $57,000: D-2 Vehicles Replacement (Updated price): Deputy Chief Ellsworth stated the older 2013 Charger needed to be replaced due to miles and usage. o $16,656: Firearms Replacement (Updated price): Deputy Chief Ellsworth spoke about replacing our older firearms and ammunition for new, less expensive, and safer, firearms and ammunition. o $55,000: Animal Control Van ACO-1 (Updated price): Deputy Chief Ellsworth offered that the 2015 Police Cruiser is no longer working and a new one is needed. Mr. Trowbridge asked if he could use a Tahoe and Deputy Chief Ellsworth stated it would be too difficult due to the Animal cages and equipment that is needed. Mr. Feely stated these vans only last so long. Deputy Chief Ellsworth then stated that the Animal Control Officer drives all over to neighboring Towns and that they have refurbished what they could. Ms. Friedman expressed her concerned that we are getting more and more cars that need to be recycled. Deputy Chief Ellsworth explained that Lt. Archer has taken over the car review program and is really taking a look at it. He also offered that they used to have more cars to rotate and that they didn't have that luxury any more. Deputy Chief Ellsworth stated that we can try to stretch out some of the vehicles and Lt. Archer said that we try to manage the cars by taking someone off it and rotating it to help save on miles. 3. Fire 4. Schools $65,000: Replace Car 35 (Updated price): Fire Chief Desrosiers explained they had updated the request because the cost went up and reiterated that this new vehicle would be replacing the 2016 hand me down they originally received from the police. He added that they don't have any other extra vehicles. $748,000: M.H.S. Gym Floor Replacement: (Accelerated from FY24 request) Mr. Jacques explained that the 50-year-old floor has been refurbished and that it's a tongue and groove floor that breaks. When they fix the boards, it takes some work as they need to be sanded down to make sure it's even. In addition, he added that the gym ceiling paint is flaking and comes down on the gym floor. They are also looking to see if the floor contains asbestos and they won't know until they open it up. Mr. Feely asked if there was anything else that was needed and Mr. Jacques stated the lighting and bleachers are doing well so nothing right now. Mr. Trowbridge inquired about rubber gym flooring and Mr. Jacques stated that wood is preferred. Ms. Murphy added that the gym is continuously used and it would be great to have the wood floor replaced. projects and updates pricing): Mr. Ahern explained that this was originally two projects but after extensive research and price estimates the price escalated to $3,150,000 forthe new roof and HVAC replacement. The price also Included sealing the roof, carpet repairs and noted that the Town Hall would need to be closed for a couple of weeks during the work. Ms. Friedman asked if there would be fresh air circulation and Mr. Ahern confirmed. Mr. DelVecchio said this was a big increase and that he would rather see an overestimate. Mr. Feely offered that they may experience the need for this project with other older buildings as well. Mr. DelVecchio asked Mr. LaCasse how they would fund this project and Mr. LaCasse stated a loan authorization and that we wouldn't see the impact until the next fiscal year. 2. Police: o $65,000: M-1 Cruiser Replacement (Updated price): Deputy Chief Ellsworth stated it was time to replace the 2018 Tahoe due to the miles/usage and stated that if we could use it somewhere else in Town, great, if not it would go to bid. o $65,000: M-14 Cruiser Replacement (Updated price): Deputy Chief Ellsworth stated the 2016 Charger needed to be replaced due to the extensive mileage on it. o $57,000: D-2 Vehicles Replacement (Updated price): Deputy Chief Ellsworth stated the older 2013 Charger needed to be replaced due to miles and usage. o $16,656: Firearms Replacement (Updated price): Deputy Chief Ellsworth spoke about replacing our older firearms and ammunition for new, less expensive, and safer, firearms and ammunition. o $55,000: Animal Control Van ACO-1 (Updated price): Deputy Chief Ellsworth offered that the 2015 Police Cruiser is no longer working and a new one is needed. Mr. Trowbridge asked if he could use a Tahoe and Deputy Chief Ellsworth stated it would be too difficult due to the Animal cages and equipment that is needed. Mr. Feely stated these vans only last so long. Deputy Chief Ellsworth then stated that the Animal Control Officer drives all over to neighboring Towns and that they have refurbished what they could. Ms. Friedman expressed her concerned that we are getting more and more cars that need to be recycled. Deputy Chief Ellsworth explained that Lt. Archer has taken over the car review program and is really taking a look at it. He also offered that they used to have more cars to rotate and that they didn't have that luxury any more. 3. Fire Deputy Chief Ellsworth stated that we can try to stretch out some of the vehicles and Lt. Archer said that we try to manage the cars by taking someone off it and rotating it to help save on miles. $65,000: Replace Car 35 (Updated price): Fire Chief Desrosiers explained they had updated the request because the cost went up and reiterated that this new vehicle would be replacing the 2016 hand me down they originally received from the police. He added that they don't have any other extra vehicles. 4. Schools o $748,000: M.H.S. Gym Floor Replacement: (Accelerated from FY24 request) Mr. Jacques explained that the 50-year-old floor has been refurbished and that it's a tongue and groove floor that breaks. When they fix the boards, it takes some work as they need to be sanded down to make sure it's even. In addition, he added that the gym ceiling paint is flaking and comes down on the gym floor. They are also looking to see If the floor contains asbestos and they won't know until they open it up. Mr. Feely asked If there was anything else that was needed and Mr. Jacques stated the lighting and bleachers are doing well so nothing right now. Mr. Trowbridge inquired about rubber gym flooring and Mr. Jacques stated that wood Is preferred. Ms. Murphy added that the gym is continuously used and it would be great to have the wood floor replaced. o $1,000,000: M.H.S. Boiler Replacement (construction): (New, MSBA approved) Mr. Jacques explained this new project is out to bid and they would have the final numbers around November 16t" before the Special Town Meeting. Mr. Feely asked if they needed to worry about not receiving the material in time. Mr. Jacques replied that they could order early enough contingent upon CIP approval. Mr. Cerratani asked if the estimate was locked in and Mr. Donoghue said "yes". o $125,000: Q.M.S. Boiler Replacement (design & construction documents only): (New, MSBA approved) Mr. Jacques explained that money was needed for the design and construction documents for the QMS Boiler Replacement so they could assign and work with a design firm. Mr. Feely said this will give the children consistent class room temperatures and that they will have a good learning environment with new lighting and heating. Ms. Friedman inquired about future solar panels on school property to help with energy efficiency. Mr. Jacques said this has been discussed but It has not been put into their plans just yet. Mr. Trowbridge talked about the high expense of solar panels. Mr. Feely mentioned that our Mansfield Electric Rates are already discounted and it makes it less attractive for solar companies. o $228,503: Robinson School Playground (design, equipment & tank removal): (New) Ms. Murphy stated that this has been a goal to build the East Side of the playground and that she has been unsuccessful in getting the donations needed to make a safe fun play area. Ms. Murphy acknowledged Mr. Dumas and Mr. LaCasse for supporting this project and would like to bring it to the Special Town Meeting. In addition, if this went through and was approved, they would be able to purchase equipment early due to a long lead time. Mr. Jacques stated that construction would be phase one which would Include removal of an old oil tank which is underground, empty and has not been used in sometime. Mr. Delvecchio said that he was glad to see the Robinson School plan and hoping that in five years out, that it continues to be in the five-year plan. S. MMED o $125,000: Gilbert Street Substation Storage Building: (New) Mr. Sollecito discussed the need for a Substation Storage building that would be located on Gilbert Street. The current shed is rusting and not large enough. o $214,000: Underground circuit — Sweet's Pond to Otis Street: (New) Mr. Sollecito addressed the cost for the underground circuit for Sweet's Pond to Otis Street Motion: to approve the updates to the Capital Improvements Plan for FY 2023 Passes: 6:0 (Trowbridge/Friedman) Adjournment: Motion: to djo the eeting at 7:09 Passes 6: (D et5h/psZ1Z 2� Mr. Scott Fee , Chair Date