HomeMy WebLinkAboutKMB 06/13/20232023�
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"Empowering resi(lems, businesses and
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Meeting Minutes
Meeting Date: 13 June 2023, @ 7:00 p.m.
Location:`MBC Room -Mansfield Town Hall
Attendees: Jeff Ward "(Chair), Ana Newell, Martha O'Connell, Janice' Wivagg, Patrick McCue, Kelly' Kemp,
Mike Healey. '
Absent: Pat Colbert "
4"estsi Kristy Brooks (Regular Guest P&116ipani-Waste Reduction & Recycling Committee),
Danielle Dupre (Applicant for KMB Committee vacancy)'` `
Welcome & Callao Order
• Meeting called to order at 7:03 p.m.
• Welcome and introductions to new committee applicant, Danielle Dup'te.
• Motion to accept minutes from previous KMB meeting of 16 May'2023 was approved by all committee
members in attendance. "
Treasurer's Report
Treasurers• Report - as of l3 dune 2023
Town Account. � $ 8,358.58
Bluestone Bank: $ 7,537.80
PayPal Account: S 296.04
"ZIMMMOOMM"al..�.
Net <Total
:
Breakdown of Financials by KMB Proaram
Program
Town hail
Account
Bluestone Bank
PayPat
PayPat Fees
Expenses
y "
Ctenu 2022 1
$1,300.00
0
0
0
$241.55
$1,058.45
Clean 2023
$2,360.00
$3,000.00
0
0
$3,728.02
$1,098.02
Flower Barrels
2a22
$585.00
0
0
0
$2,416.14
($1,83 L14)
Flower Barrels!
2023.,,.
$3,880.00
$1,340.90
296.04
$44.16
$3,199.99
$2,272.79
Nip Bottle
Sti'eods
$2,550.00
0
0
$2,550.00
Kant,'I 1
Admthistrattanr.'
$2,156.00
$1,359.79
0
$42.71
$2,358.77
$1,114.31
Mike McCarthy
Momorta(Furrd' i
$675.00
$1,294.78
0
$46.75
0
$1,923.03
TotafsFY2023" ":
$13,776.00
1 $6,995.47
5296.04
S133.62:1
$11,944.47
Bainnces from
EOY 2022
$6,527.05
$330.90
$640.87
0..
0
Town Grant
jjdy 023
$2,000.00
0
0
0
$2,000.00
�a
aa..00
Murat Account*
$1,717.36
1
$1,717.36
Note 1: Town of Mansfield KMB Grant Monies: KMB expects funding from Town of Mansfield in the
amount of $2,000 for fiscal year 2024. The new funds, once received, must be spent by 30 June 2024.
*Note 2: Mural Account: $1,717.36 remains in the original account sot up when mural was commissioned.
An additional $30.00 was recently added to the original amount thanks to mug sales at the Parks & Rec
Department. Since the mural is 10 years -old, an assessment of its current condition is needed. Neil Rhein is in
contact with a Wheaton College professor regarding a possible consult on the mural's condition and restoration
needs. Ana Newell is following up with Neil on the potential contact and progress.
-.
Note 3: 2023 Nip Bottle Stipend Program: Two additional payments totaling $100.00 were recently received
prior to the meeting from vendors and are not yet reflected in the Nip Bottle Stipend line item in previous financial
table.
Note 4: Bluestone Bank Account-. Ana Newell, proposed: moving the funds fiom the Bluestone Bank account to
our Town of Mansfteld.account to facilitate future, accounting.; Ana will leave a small balance in the Bluestone
account to keep the account open as a pass thru for future PayPal donations until alternative accounting can be
reconciled with the Town of Mansfield.
ram Monies
Nip Stipend Program — An agreement was made by local Mansfield liquor store owners to pay KMB and the
Mothers Against Drunk Driving (MADD) organizations a $160 monthly stipend (to be split evenly between
organizations). Proceeds can be used for cleanup, for educational purposes and to help promote proper disposal
of nip bottles. Payments began in July 2022 from the following vendors: West Mansfield Variety, Wines and
More, Austin Debucas LLC., and RNR Liquors Corp.
The committee is aware of a proposed MA Better Bottle Bill that covers more types of beverage containers.
This bill would put a deposit on water bottles, vitamin drinks, nips, and other beverage containers that did not
exist when the original MA Bottle Bill was passed. The bill would also increase the current container deposit
charge from 5¢ to 100. Neil Rhein will continue to follow the legislative progress on this proposed bill and
keep the committee apprised.
Minutes 13 June 2023
Follow-up Items from KMB Meeting with Town DjaUagyier and CFO on 24 ARril 2023
YO
On 24 April 2023, Jeff Ward, KMB Director, and Ana Newell, KMB Treasurer, met with Town Manager,
Kevin Dumas, and Town CFO, Matt Violette. Jeff Ward and Ana Newell are in the process of formally
summarizing the results of that,meeting.
Town of Mansfield Seal, Since KMj3 receives grant monies allocated from the Annual Town Budget, we are
required to place the Town of Mansfield seal on all future KMB communications as we are considered,to be a
committee that functions under the auspices of the Town of Mansfield. The town seal is being included on all
future sociarrm media posts and foal communications such as fundraising materials, meeting minutes, etc. The
4ommittee will need to review any future fmndraising materials to ensure any references to KMB being a non-
U Purclias4/EX `ep
Note: No in-depth accounting discussion on purchases/expenses was held at this meeting.
Recommendation was made by Mike Healey to review: the Inventory, at Fruit Street so the committee is
aware of items that can be utilized for the Family Fun Night event in July and the Fall Litter Sweep in
November.
The following section contains information on some purchases and reimbursements for items required by 2023
KMB programs. Items in this section were discussed and voted on at the 21 March 2023 meeting. Some items
were purchased and expenses submitted for reimbursement. Additional updates to this section will be reflected
in future meeting minutes.
• Annual Appeal Letters: 700 copies
• Downtown Flower Barrel Letters:,,
• 'Thank You' Cards and Envelopesi
• Spring Cleanup Flyers: 25 copies
• Postage Stamps: stamps for Letters,
Cost of $559.42 was approved at21 March
by Allegra.
You' Notes, etc. Cost l
eating and allowed Pat
purchase items supplied
Gloves: Mike Healey purchased 300 pairs of gloves. Cost not to exceed $600.
Safety Vests: Mike Healy purchased 20 vests. Cost not to exceed $150. '
Yellow Trash Bags: Pat Colbert received 2K bags from DPW for cleanups. No cost to KMB.
KMB Meetifi
13 J'une 202
• Spring and Fall Litter Sweep Banners: Need 2 hanging banners for Rte. 106 to advertise future cleanup events.
Existing banner is being used for this spring cleanup and is hanging on Rte. 106. Cost of new banners notto exceed
$1,200. Pat Colbert is working with John at Bay State Envelope on banner design.
• Flower Barrels: Purchased up to 20 new plastic wine barrels for the downtown plants.'Cost not exceed'$500.
Mike Healey made purchase.
• Flags for Downtown Flower Barrels: Purchase now flagsforthe downtown flower barrels. Cost not to exceed
$200 Janice Wivagg made purchase.
• Watering Cans for Downtown Flower Barrels withKMB Branding: Purchase 80 watering can's for sponsors of
downtown flower' barrels. Cost not to use lied $1,000. Janice Wivagg made"purchase.
• 'KMB Supporter' Decals: Purchase 100 KMB sponsor decals. Cost not to exceed $250. Pat Colbert working with
Karen Reardon to design the decals which will be placed on watering cans for flower barrel sponsors.
loot
vith
rvrrtce riewey purcnaseu primer.
• Two 6 Foot Tables: Purchase needed for longer tables for Family Fun Night and Annual Picnic. Committee voted to
fund this purchase for Family Fun Night in amount of $100 at meeting on 13 June 2023.`
• Posters for Adopt -a -Street: Purchase posters to use at Spring/Fall Cleanups and Family Fun Night. Cost TBD.
• Cheek Poster for Donor Photo Ops: Purchase a'poster check that can b'ensed for photo cps with Platimun donors
such as Stop'& Shop. Allegra maybe resource vendor. Cost TBO
puttrrcdtentltJrurslthaeatrtpia<tltiulCsrri f3iia ihus
• Photographer: Cost TBD.
• Sponsor Wall: Purchase or make some type of a structure within possible replacement graphic option available for
changing info. Design and cost TBD.
• Sponsor Lawn Signs for Spring Cleanup: Purchase signs similar to the 'No Litter' signs to list key program
sponsors. Cost TBD.
• New 'No Litter' Signs: Purchase new signs to replace the old signs. Number and, cost TBD.
Item �.
Current Invenfb '
KMB Tent
1
Grabbers ;.
200
Green Reusable Trash Bags
300
KMB Brochures
250
Mugs
36
Water Bottles
90
Hanging Banner
1 existin
Tables
2 four foot tables
Fundraising
1. Fundraising Letter
The KMB annual fundraising letters were mailed out on 17 March 2023. Ana Newell created a spreads
on the Google drive to track the donation amounts and sponsors. Donations fell short of expectations tY
year, likely due to the "state of the economy. No new donations were received since the Spring Cleanup
event. Jeff Ward suggested sending outthe'fundraising letter for 2024 in January.
Minutes 13 June 2023
Current Donation Levels
Platinum ($2,500 - $5,000)
Gold ($1,000 - $2;499)
Silver ($500 - $999)
Bronze ($100 - $499)
Note from past meeting - Donation "Thank You" notes will be developed. Suggestion was made to
create a personalized letter that can be sent from the board to sponsors who donate $500+. Need to; check
stationary requirements for notes and letters. Janice Wivagg volunteered to be point person on "Thank
You" notes. Suggestion was made to create "template text" that can be used for the notes.
2. Stop ,& Shop Grant Monies.
Stop & ShowRestore Program Update: The Stop & Shop Restore Program supported the KMB Spring
Cleanup campaign at the $3000.00 sponsorship level.: Funds were received and Mike Healey, suggested -
that KMB conduct a photo op moment with the new Mansfield store manager (Brandon Dailey). Check
display copy will be needed for this purpose. Ana Newell volunteered to follow-up with vendor Allegra to
have a check printed; for this purpose if the Town of Mansfield does not have such a check type instrument
KMB could borrow for this purpose. Ana can contact Nancy Griffin to inquire about display check
availability. Mike Healey also suggested we: have an "Appreciation and Acknowledgement" certificate
printed that can be displayed in the Mansfield store. No date for photo op was proposed at this time.
3. Other Donations
Bluestone Bgnk Donation: The'Bluestone Bank donation in the i m nint'of $500.00 for the Spring
Cleanup event was received. A`na'Newell will send a "thank you" note for the donation.
Michael McCarthy Memorial Donations:
Balance in'the Mike McCarthy Memorial Fund is $1,923.03. Mike's family provided the option of a
KMB donation in lieu of flowers in his memory. Decision was made to fund a memorial bench'at Fulton's'
Pond. A location by the Matthew McCue memorial fountain at the park was selected and approved by the
McCarthyFamily. -
The KMB committee voted to approve and move forward and appropriate the funds for the bench and
plaque. A flower urn/planter will also be placed by the bench. Since the bench vendor does not produce
planters, a different vendor is needed. Committee members will need to research options for this purpose.
DPW will over pour the concrete footing and install the bench once the bench invoice is paid to the Town
of Mansfield. Bridgewater Trophy will create the plaque. Wording on the plaque heeds to be sent to
Christina Collins to order from the vendor. Pat Colbert will work with Julie McCarthy on the plaque
inscription. Ana Newell will pay the invoice. Martha O'Connell will work with Josh Reinke on the DPW
installation process; and Christina Collins on the plaque.
The committee should plan to hold a small dedication` ceremony at the bench in Mike's memory once
work is completed. , 1
Ongoing Programs
Great ,Mansfield SUring:Clean-Un 2023
The committee members present agreed that this year's cleanup was a success. Leftover snacks were savcdl and
a suggestion was made to donate them to the Mansfield Food Pantry. Kelley Kemp will work with Mike
Healey on this donation.
Fall Litter Sweep
The dates for the fall litter clean-up will be November 1-12 2023. The committee will start planning for this
event at the September meeting.
Trash Can Be Beautiful Program
Painted Barrels
Martha O'Connell reached out to Derek Harding, Visual Arts Coordinator at MHS. An students designed and
painted two barrels. Barrels are ready for pickup at the high school during the week of 1 I June. Mike Healey
will pick up the barrels for distribution. Ask Pat Colbert if a new barrel is needed by Providence Bagel at the
Old'Colony/Thomas Street location; Other new barrel replacement location is TBD.
At January meeting, Kelly Kemp suggested bringing back the Painted Barrel, vent that was held many,
years' ago (2010) at the old DPW facility. The town provided paint and other supplies at that "time 'for the
communityevent. It was suggested that KMB'could use the funds recently donated by the Elks to provide the
paint and supplies to participants/groups if we are able to hold this event in 2023 at the new DPW facility on
East Street. We would need about 20 barrels to pull off this type of community event. Kelly suggested that, we
entertain doing some barrel painting at the Annual Spring Picnic in 2024. No other action to move forward
with this future event idea was taken.
Committee members mentioned the possibility, of having COA or Mansfield Summer Camp take barrels for
painting as holding a community event for barrel painting at DPW facility this summer in the July -August,
timeframe is not an option.
Eileen Cusack from the Cultural Council also volunteered to take a barrel. Martha O'Connell will reach out to
Eileen and try to schedule barrel delivery.
Kelly Kemp volunteered to take a barrel to paint for Family Fun Night. Mike to prime and deliver to Kelly.
Barrels are primed in colors of green, yellow or black. Paint used on barrel design is Rustoleum oil based
paint.
Offensive Trash Sites and `Litter Free Zone' Signaee
There are several sites in town that are frequent trash eyesores and require constant clean-up vigilance.:These
include: School Street, Maple Street, Francis Street; and Oakland Street, Getting sections of these streets
adopted during Family Fun Night using our;Adopt-a-Street Program would be advantageous. Committee
discussed focusing on the adoption of a section of Maple: Street that is not currently adopted.
Notes: Mike Healey to inventory available signs for future deployment in Spring Street area. Jeff Ward
will follow up with Kevin Dumas on any action that can be taken on future Sutter Home Banditactivity..
Flower Barrel Pro am
There are 114 flower barrels placed in the downtown area. Business owners are doing a good job with watering
this year. Pat sends email reminders to water during hot spells and long weekends. Pat Colbert and Mike
Healey are still watering some barrels as needed and fertilizing the barrels every 1-2 weeks:
Spring Pansies are still in good condition and Mike Healey is planning to "pull" the pansies during the week of
18 June to make way for the Angel Begonia planting. Date of 21 June is the date pansies will be removed —
Minutes 13 June 2023 " Page '6
M
weather permitting. Plan is to offer plants to the business owners if they wish to keep them. Mike will
coordinate the date for the next planting and email the committee. Proposed planting date is 23 Jude. All
committee members are free to help with the planting. The begonias require more work to, plant. Pat Colbert
may want the committee and volunteers to prepare the barrels once the pansies are removed to facilitate the
new planting time required. I I" ' -
Watering cans will be distributed -when the Angel Begonias are planted. The watering cans are stored at Fruit
St. and Mike Healey will move when distribution plan is finalized. Watering can, decals are being designed.
Pat Colbert is following up with ugr,graphic designer, Karen Reardon, Angel Begonias are ready at Patrick
Lyons Nursery.
Pat Colbert will send reminder to the 4 business owners who have not.yet paid for their plants. The PayPal
option was helpful in collecting the flower barrel payments this season.
Some ideas listed below were proposed at a past meeting to help remedy the water maintenance efforts:
• Purchase a water buffalo — no progress to date
• Get barrel watering on a weekly schedule to help solicit volunteers, Idea suggested sigp up sheet at
Family Fun Night
• Use a local landscape company to help with watering needs -'no progress'to date
• Approach BOS to request more grant monies to help support program maintenance `
• Tap into the Senior Work Program to solicit help with plant watering — no progress 'to date
i
The Devine Memorial site at the end of the Rte. 106 embankment will no longer be maintained by Steve Smith
who refired' from DPW. Kristy Brooks volunteered to adopt the site With her mother, Layne Thorpe.
Ana Newellisvorking on landscaping plant designs with the Mansfield Elks. Their building on N Main Street'
will not be an officialAaS site. The Elks adopted the Garden at Old Elm Street formerly maintained my Mary` ?
Fontes. The site looks great and Ana will mulch'the'site as the town hag no mulch available:`Mike fil ' plans`
to mulch the site he and Rick maintain on West Street near Fulton's Pond.
Potential Adopt -a -Spot sites:
• Village Green can no longer care for Fruit St. Bike,Path entrimec-Committee suggests doing an ° "
"Adopt Me" at Family Fun Night. Ana to take photo for PFN display: Patrick McCue volunteered to
do a site cleanup so the shrubs are cut back and site is weeded. Patrick will havee,, the site cleaned up by;
23 June.
• The small triangular site on Fruit Street on the way to the Mansfield Airport. No action to add this to
AaS sites this season.
• Site on Hope Street after Rte. I06 hear the Chocolate FaBtory"`wliere the roitd bears to left. No -action
to add this to AaS sites this season.
AsS site information as of May 2023
Stte
Responsible OooWt an
Cant•etNsmevs
Library Entrance
Presentato Landscapne Company
Peter PresentatS r '
Bike Path Entrance on
:iFruit St.
Former Village Green site. Open for
adoption
Patrick: McCue will do some
preliminary. cleanup in hopes of
getting a caretaker at FFN:
Oldtire Staarden
I iva sfieldElks
ShaunDeBold
Elks Buildi I ng
Cleanup done. Aria collaborating with the
Elks" `:I
Will not he s formal Ass site
Sign
Guerrini Landscaping
K le Guerrini
[IMLqansfichl
The Garden Lady
Ana Newell
Fulton's Pond Stone <.!
Family of Matthew C. McCue
Linda Mercier-Janssem-;l
Vedion Garden
Tiii' Garden Lady
Ste fiance Ifioo r
Island at Willow St.
Jeff Ward Family
Jeff Ward
:West Manslield'.Si
Todd Richardson
Tedd Richardson
Fulton's Pond near West
St. "'
Mike Heal&Rick "Mike
Heale '
TBD :.
Regal Tree
Kim
Happy Hollow on N
`Main '+' ''
Jushi Famil . "` ` " ' '
Akanksha Diwan Josbi
Flammia Square Vera
Memorial:
Mary Dalton
Mary Dalton
Devine Square. Vera
Memorial
.:.,. ;... +..
Kris Brooks' Mother and Kris
Kristy:Brooks and Layne
Thorpe
GMC Dealer Vet's Site
off Rte. 106 `
File of Ana Newell & Stephanie Hdo er'-
Friend of Garden Lady.,
Superintendent's
Garden at Park Row. ,.
.Town watering -: ,.
Ask environmental club atHS,..;
Pollinator Garden at JJ
School
Town site at Jordan Jackson School'
'
?'
AaS Signage Info
Road Safe
Paul DiMartino
Adopt -a -Street
The committee; pointed out an issue with the program link mt the town" website at the March meeting. KMB's
link was not working properly and committee members were encouraged to go on the website and recommend
any,changes. Contact I,Vancy Griffin for any changes, needed to the town's website. Chris Linko originally
created the Adopt -a $treet link. KMB hoped to pse this platform and promote it at Fall Litter Sweep and
Family Fun Night, Database to track program participants. needed.,, ,
Danielle Dupre offered to follow up with Nancy Griffin and help get the website working.
Additional Proiects/,Initiatives
,
O r%Off Ramps — No'action to report.
Adopt -a -Highway
Mike. Healey is in contact; with Teleflex to do a highway cleanup in the fa ,
"No Litter Zone" Signs —Mike Healy will inventory condition of signs and order replacements if needed.
Some signs need to be deployed as soon as weather permits in the Spring Street area;
Miscellaneous Discussion Items
On-line Social Media Strateev
Kelly Kemp requested input from committee members on any new ideas for updates to our website. Kelly
hopes to steer people from Facebook to our KMB website. She will be' working to place the town seal on the
KMB website as the town website links to our KMB website and we are now considered to be a department of
the Town of Mansfield.
Kelly will post photos of the pansy barrels and get some new photos of the Angel Begonias when we plant on
Minutes 13 June 2023 "Page 8
23 June. She is also hoping to get followers to nominate local business sites for our "We Noticed" program.
Suggestion was made to have a sheet available at FFN and have people suggest business sites to nominate;
If there is a photo op with the Stop & Shop manager to thank the corporation for the donation to the Spring
Cleanup, Kelly will post on our website. Danielle Dupre also volunteered to take a photo of the Otis Street
pilot site for the wildflower bombs planted by the town. Some flowers are now in bloom.
Mural Maintenance
At the April meeting, Kristy Brooks informed the committee about the need to provide some type of coating .
protection every 10 years on the town mural located on Rte. 106. Approaching the 10 year mark, KMB needs
to consider funding a professional inspection of the mural's condition. Neil Rhein indicated the possibility of
contacting an art professor at Wheaton College. More discussion is needed on progress at our September
meeting.
V anniy run PI 12ni — itux 11 LULJ
The committee plans to setup our booth at the Bluestone Bank location on Family Fun Night. We hope to
promote social media and obtain people's email addresses to encourage participation in our programs.
The committee discussed preparation and items needed for the event, including the following:
• KMB Tent - Mike Healey will bring from storage
• Tables - Mike Healey will deliver one 6 foot table from storage. Committee approved the purchase of
two additional 6 foot tables. Will need someone to pick these up and bring them to FFN.
• Donation Jar — who will bring?
• Games - Kelly Kemp and Kristy Brooks signed up to lead the games — weather permitting.
• Game Prizes - ? no ideas
• Sponsor Signs - Mike Healey will bring easel from storage; Kelly Kemp will bring her easel for
display — weather permitting.
• New Painted Can for Signing - Mike will prime a barrel and deliver to Kelly Kemp. Kelly will have
new barrel painted with large colorful flowers so kids can sign inside of the petals.
• Sharpies for Barrel Signatures — Pat Colbert usually brings.
• Freebies - We have some mugs, water bottles, reusable bags and tee shirts, Mike Healey will bring
from storage. We thought we could ask people to LIKB/FOLLOW on social media in order to get a
freebie.
• "New this Year" Suggestions: Instagram moment (frame of flowers where people can take pictures
and post on social media. Danielle Dupre offered to lead this effort if we decide to move forward.
• We Noticed - Kelly Kemp will bring slips of paper and a drop box so we can ask people to submit
nominations.
• Adopt -a -Spot - Ana Newell will print pictures of spots which are up for adoption. We will place on
an easel and use to promote adoption - "Adopt Me". Try to get volunteers to help with watering some
of the downtown plants that do not have business owners. Sign-up sheet to get volunteer info.
• Adopt -a -Street — Promote the program and try to get a volunteer to adopt part of Maple Street.
• Brochures - Description of KMB programs?
Kelly Kemp will reach out to Pat Colbert to discuss any other items or prep committee needs.
■ September -December meeting dates TBD. Jeff Ward will send email to committee with proposed
future dates.
KMB Mtg. Minutes 13 June 2023 Page 9'"
Next Meeting Date: 19 September 2023 9Q 7:00 p.m.
Meeting Adjourned: 8:58 p.m.,
Minutes 13 June 2023