HomeMy WebLinkAboutRecreation Comm. 08/29/2023Recreation Commission Meeting Minutes RECEIVED
August 29, 2023 TQ�gi1 CLERKS OFFICE
Attendees Present: Mitch Bregnard; ChairmainSltEo toil -A 8; 41
Ed Westhaver, Linda McCabe
Sherri Gurnon; Parks & Recre€tTi�a�i�"_i}�-e��
Mary Sellner; Assistant Redt'd3�Son+fi�teet TS
1. The meeting was called to order at 6:00 PM.
2. Minutes of the Recreation Commission Meeting from August 1, 2023.
Motion: By Ed Westhaver to approve the Recreation Commission Meeting Minutes
from August 1, 2023 as written. Seconded by Chris Leard.
Motion passes, 4-0.
3. Visitors: Mansfield Youth Soccer President, Jessica Grey
Mansfield Youth Soccer Public Relations Director, Jackie McNamara
Mitch Bregnard asked for comments or questions for the Recreation Board.
Jessica Grey stated that there was some confusion regarding the Resendes Soccer Camp.
Ms. Grey informed the Recreation Commissioners that they often have outside camps
come to train the participants of MYS and the participants register through MYS but
MYS doesn't benefit financially. Mr. Bregnard stated that MYS cannot have Resendes or
any other group on the field without them permitting through the Recreation Department.
Ms. Grey said she has run clinics before and there has never been an issue, Sherri
Gurnon stated that she was unaware of these clinics. Ms. Gurnon informed Jessica Grey
that MYS coach run clinics are covered under the signed permit, however, teams/groups
outside of MYS must apply for a permit.
4. Facility Requests:
• MUASC- Mitch Bregnard
Plymouth Street 11 v 11 Turf Field- August 20 — November 12, 8:00am - 12:00pm
Plymouth Sheet 11 v 11 Grass Field- August, 27 — November 12, 8:00am - 2:00pm
• Attleboro Men's Soccer- Orwell Andrade
Plymouth Street 11 v 11 Turf Field; Sundays, September 03 - November 12, 2:00-4:00pm
• Scorpions- John Barata
Turf- November 5, 12:30-4:00pm
5. Old Business:
Ms. Gurnon updated the Recreation Commission on the progress of the 50 West Street
project. Chris Leard, Mitch Bregnard and Sherri Gurnon attend the Select Board Meeting
on August 2 along with many members of the Council on Aging. The design plans for
converting 50 West Street into the new COA building were discussed. Grants are being
sought to get the money needed to go forward.
Sherri Gurnon informed the Recreation Commission that there are no updates on the
Memorial Park Master Plan,
• Program policies for the Mansfield Cooperative Gardens will be discussed once the new
Commissioner is appointed.
• Ms. Gurnon appealed to the Recreation Commission for a Volunteer to attend quarterly
meetings in the Open Space Committee. Ed Westhaver volunteered to attend.
• Sherri Gurnon reminded the Recreation Commissioners of the upcoming Arts and Craft
Show, October 7 and the Halloween Parade on October 28. All Commissioners will
attend and assist in the voting for the costume winners of each theme.
6. New Business:
• Sherri Gurnon asked Linda McCabe if there was any new information from the 250°i
Celebration Committee Meetings. Ms. McCabe stated the next meeting was tomorrow,
August 30. She will update the Commissioners at the next meeting.
• Ms. Gurnon briefed the Recreation Commissioners of the new fall program -Meditation
and Yoga. Looking for a space to hold it at this time.
• Sherri Gurnon revealed the new Mansfield Co -Operative Gardens sign. The cost will be
$4,300. This sign will be made of aluminum.
Motion: By Chris Leard to approve the sign as designed with a fee no more than
$4,300. Ed Westhaver requested we change the program name, Mansfield Co -Operative
Gardens to Mansfield Community Co -Operative Gardens.
Motion: By Chris Leard to approve changing program name and site sign from
Mansfield Co -Operative Gardens to Mansfield Community Co -Operative Gardens.
Seconded by Linda McCabe.
Motion passes, 4-0.
• The Commission discussed Resident/Non-Resident program enrollment. This would
state on forms that registration is open to residents only for the first two weeks; non-
residents would be invited to register is program space is available after that two -week
time period.
• Motion: By Chris Leard to approve a Resident Only enrollment the first two weeks
of all Recreation Program registration; Non -Residents will have the ability to enroll
after the initial two weeks of registration if program space permits. Seconded by Ed
Westhaver. Motion passes, 4-0.
• Sherri Gurnon informed the Recreation Commissioners of the quotes for softball/baseball
field maintenance. Ed Westhaver mentioned that North Turf, Inc. was considerably lower
on their estimate. Ms. Gurnon notified the Commissioners that the town has used North
Turf and found them reliable and recommends them.
Motion: By Ed Westhaver to approve North Turf Inc.'s estimate of $4,387.50 for
maintenance and repair of the Memorial Park Baseball Field and $3,375.00 for the
maintenance and repair of the Memorial Park Softball Field as quoted on the North
Turf Inc, invoice. Seconded by Chris Leard. Motion passes, 4-0.
Ms. Gurnon updated the Recreation Commissioners that the vacancy on the Recreation
Board will be voted on at the next Select Board meeting on Wednesday, September 6.
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Sherri Gurnon advised the Commissioners that we need to develop a Playground
Maintenance Management Program in regard to our two playgrounds. Ed Westhaver
asked that we research what other towns are doing regarding their playgrounds.
7. Next Commission Meetine:
• Tuesday, September 19, 2023 5:30 PM, Mansfield Community Co -Operative
Gardens.
• Tuesday, September 19, 2023 6:15 PM, Town Hall.
8. Motion: By Linda McCabe to adjourn. Seconded by Ed Westhaver.
Motion passes, 4-0.
The meeting was adjourned at 6:58 PM.
Respectfully Subl itled,
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Litfda M Cabe
Recreation Commission Clerk
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