Loading...
HomeMy WebLinkAboutSelecct Board 07/19/2023Select Board Meeting Minutes July 19, 2023 Present: Ms. Diana Bren, Chair; Mr. Neil Rhein, Vice -Chair; Mr. Brendan Roche, Clerk; Mr. Michael Trowbridge, Sr. and Ms. Maureen Doherty were present in Meeting Room 3 A/B at Town Hall. Mr. Kevin Dumas, Town Manager and Mr. Barry LaCasse, Assistant Town Manager/Finance Director were also present. 1. Call To Order Select Board Meeting - Pledge of Allegiance Ms. Bren, Chair called the meeting to order at 5:30PM. She asked Ms. Lauren Morley the Scout who will be receiving an award tonight to lead everyone in the pledge of allegiance. She then reminded everyone that the meeting was being broadcast live and taped for future broadcast on Mansfield Cable. 2. VFW Scout of the Year Award Presentation Mr. James Morrissey was present from the State VFW Commander and stated that each year they pick a state winner and this year Ms. Lauren Morley was chosen. He presented Ms. Morley with a check for $500 and stated that nationally her essay was submitted and they have not yet heard if it won. Mr. Michael Raymond, stated that he was the previous State Commander and presented her with a metal. Mr. Rhein congratulated her on her great work and for what she has done for the Town including the plastic straw band at Town Meeting. Mr. Trowbridge thanked her for all the hard work she has done and she was well deserving of the recognition, Ms. Doherty and Mr. Roche congratulated her and Ms. Bren thanked her for all her time and being a role model in the community. 3. Town Manager's Report ➢ Balcom Street Bridge Easements H ➢ PFAS r-- r n ➢ Special Legislation for Liquor License A p g q = w am ➢ Staff Notification ; ro Ix u, ➢ Chapter 51 Land (should have been 61A) 0 o Select Board Questions and Comments on Town Manager's Report vi w cry c-) rn Mr. Dumas began his report with the Balcom Street Bridge Easements, noting that the Board approved the easements on June 2151 and he and Mr. Josh Reinke, DPW Director met with the City of Attleboro to discuss the project and the temporary and permanent easements that are needed for the project. He then continued to provide an update on PFAS and the class action suit that the Town is part of with Attorney Madonna. He noted that 3M and Dupont are two makers of the PFAS chemicals and they have announced tentative settlements, $3M from 3M and then $3-12 billion dollars from Dupont. He stated that the site - specific additional alcohol license for 30 Reservoir Street has been approved and the application will soon follow for the Boards approval. Mr. Dumas then announced some staff retirements and changes. He stated that the Municipal Building Committee will be making a presentation at the August 2"d Select Board meeting on the Council on Aging design project for 50 West Street. He then stated that the closing for the North Main Street Fire Station will be in August and he is awaiting an official letter for the Town's right to exercise its right of first refusal for property on Gilbert Street that is under Chapter 61A classification. Mr. Trowbridge asked about the PFAS settlement and how many participants are in the class action suit and what would Mansfield's share be. Mr. Dumas noted that it is not by the number of participants it is by the estimated cost of the remediation for each community. Mr. Rhein had no questions. Ms. Doherty wished the retirees the best of luck and stated that she is sad to see them go but wishes them the best. Mr. Roche asked about the letter for Blue Apple Bus and Ms. Champagne responded that she and Mr. Dumas were Select Board Meeting Minutes July 19, 2023 working on a few edits that needed to be made before it can be sent out. Ms. Bren congratulated the retirees for their commitment to Mansfield. 4. Resident Questions and Comments Mr. Peter Wiggins of 157 Mansfield Avenue came forward and said that he had fun at Family Fun Night and there is a concert tonight so it will be busy. Mr. William Ross of 6 Lauren Lane came forward stating that he was present representing the homeowner's association of the five owners on Lauren Lane. He stated there is a Town owned parcel that has overgrown weeds and requests the Town cut it back away from the road and for DPW to look at the property in the fall when the growth has subsided and clean up the debris that is located and the back of the property. Mr. Mark Vigorito of 539 North Main Street was present and wanted to speak about the flag policy that is on the Boards agenda. He stated that he hopes the Town will look at the city of Boston's policy and see that event flags, sport team, and pride flags are still able to be flown by the city and hopes that the government is able to act on the values of the community if groups are no longer allowed to fly a flag. S. Discussion and Consideration of Common Victualler License for The Rusty Bear located at 137 Mill Street Mr. Josh Wordell and Ms. Rita Wordesll were present asking for the Boards approval of a Common Victualler license for their new snack bar at the Canoe River Campground located at 137 Mill Street. The Board wished them the best. Motion, To approve the common victualler license for the Rusty Bear located at 137 Mill Street. (Roche/Trowbridge) Passes 5:0 6. Discussion and Consideration of One Day Beer/Wine License for The Mansfield Elks on August 21, 2023 Mr. Shaun Debold of 201 Balcom Street was present as a member of the Mansfield Elks seeking a one -day license for the Bill Lawrence Scholarship fundraiser event for August 21st. He asked if they were allowed to operate outdoors as they were during COVID instead of having to ask for a one -day approval and if they were allowed to have more than one of these. Ms. Champagne responded that temporary outdoor patios were allowed during COVID but at this time the Elks would need to file an application to amend their premise to include an outdoor space and follow the guidelines of the ABCC for that space and that organizations are limited to a certain number of one day licenses. Motion: To approve the one -day beer and wine license for the Mansfield Elks for August 21, 2023 and waive the fee. (Roche/Doherty) Passes 5:0 7. Discussion and Consideration to Approve Memorial Site for Lewis Williams Mr. Neal Boldrighini of 560 East Street was present to ask for a memorial site for Lewis Williams, a Merchant Marine. Mr. Boldrighini explained that Mansfield has lost fifty-two men in action in WWII and not all of them have been recognized with a memorial site. He said there is a group of people who have come together to preserve the existing memorials and bring them back to life but the group cannot create a memorial and that is why they were present tonight asking for the Boards permission. Mr. Kevin McNatt was also present and gave the historic story of Lewis Williams and noted that Merchant Marines were not recognized until 1988 and hopes that the Board will support a memorial for him. The Board shared gratitude for the work and believed Lewis Williams was deserving of a memorial site. Mr. Trowbridge stated that he would help with the funding for the plaque and noted that Memorial Park is a great spot for his memorial. Motion: To approve the memorial site for Lewis Williams. (Roche/Doherty) Passes 5:0 8. Discussion and Consideration of Recommendation from the Waste Reduction and Recycling Committee of Changes to Recycling Fees Select Board Meeting Minutes July 19, 2023 Mr. Josh Reinke, DPW Director and as a member of the Waste Reduction and Recycling Committee was present and provided information on the current recycle fees being charged to residents compared to the actual Town cost. He stated that the Committee is recommending that some fees increase to cover the cost that the Town pays. He also noted that the last time changes were approved by the Board was in 2018. Below is the chart that was shared. Mr. Rhein stated that it would be important to be on par with other surrounding towns. Item Televisions/laptops/CRTs Current Fee $10.00 Town Cost $28.00 Proposed Fee $30.00-� Propane $10.00 $10.00 No Change Tires $10.00 $10.00 No Change Appliances (all metal) Free weight (plus) No Change Appliances with Freon $20.00 $24.50 $25.00 Car Batteries Free weight (plus) No Change Button Batteries Free $0.50 No Change Upgrade to 96-gallon recycle cart 64-gallon replacement trash cart 64-gallon replacement recycle carts Bulky item curbside sticker White goods curbside sticker Free $50.00 $50.00 $20.00 $25.00 $63.00 $57.00 $57.00 $35.00 $40.31 a��-- $60.00 $60.00 $60.00.,..,::,,, $35.00 $40.00 Motion: To approve the recommendation from the Waste Reduction and Recycling Committee to the proposed recycling fees as presented. (Roche/Trowbridge) Passes 5:0 The Board discussed having a notice sent to residents in a tax bill. There was further discussion and the motion was amended to include a date for the fees to go into effect. Motion: To approve the recommendation from the Waste Reduction and Recycling Committee to the proposed recycling fees as presented effective on January 1, 2024. (Roche/Trowbridge) Passes 5:0 9. Discussion and Consideration to Support the Downtown Beautification Initiative - Sign and Fagade Program Mr. Chris McDermott provided a brief summary of the sign and fa4ade program that he has developed with the Industrial Development Committee. He stated that the purpose was to encourage visual improvements that serve as a catalyst for further investment in the general Downtown area. He stated that through the State delegation he has support in the amount of $50,000 for the program. He stated that he did a similar program when he worked in Framingham and then went through the requirements that a business would have to meet to get reimbursed up to $10,000. There were some questions from the Board and a vote was taken. Motion: To support the Downtown Beautification Initiative for a Sign and Fagade program as presented. (Roche/Trowbridge) Passes 5:0 10. Discussion and Consideration to Appoint Beth Ashman Collins, Sreelatha Allam and Christopher Allen to the Planning Board (Vacancy for a full voting member and alternate) Select Board Meeting Minutes July 19, 2023 Ms. Bren gave the floor to Mr. Roche and Ms. Doherty who conducted the interviews. Mr. Roche began by stating that they had the first Volunteer Advisory Subcommittee meeting and they interviewed five candidates. There was a candidate for Animal Welfare Committee, however there is a second candidate so that person needs to be interviewed before they can be considered on the agenda. He stated that all three were fantastic candidates and this is a difficult decision and hopes that the third candidate considers some other options. Ms. Doherty added that they provided information to consider another committee if they are not appointed and each candidate offers a lot to the Town. Motion: To appoint Beth Ashman -Collins as a full voting member of the Planning Board to a term to expire on December 31, 2024. (Trowbridge/Roche) Passes 5:0 Motion: To appoint Sreelatha Allam as an associate member of the Planning Board to a term to expire on December 31, 2023. (Trowbridge/Roche) Passes 5:0 The Board then stated that they hoped Mr. Allen would consider volunteering to be on another committee and Mr. Trowbridge thought he would be great for the IDC. Mr. Rhein thought it was great to have the Chairs of the various committees present. Ms. Doherty asked if she could have the contact information for all of the Chairs. 11. Discussion and Consideration to Appoint Danielle Dupre to the Keep Mansfield Beautiful Committee Mr. Roche stated that Ms. Dupre was a strong candidate and the work she has done as a member of the community to this committee has been so helpful. Ms. Doherty commented that she is a social media genius and brings a unique skiliset. Ms. Bren stated that she enjoyed watching the interviews. Motion: To appoint Danielle Dupre to Keep Mansfield Beautiful to a term to expire on December 31, 2023. (Roche/Trowbridge) Passes 5:0 12. Warn to Adopt Flag Policy Mr. Dumas stated that there was a discussion with Town Counsel for advice on a flag policy at the end of June. He added that Town Counsel suggested following the policy of the City of Boston. He stated that the policy would allow other flags to be flown as an expression the government's position and not a form of free speech by the public. Ms. Bren stated that this policy would be considered at the August 2, 2023 Select Board meeting. 13. Discussion and Consideration of Posting Select Board Packets Online Ms. Bren stated that as of today the agenda is posted online but the information that the Board reviews is not online. Ms. Doherty stated that it was discussed at her orientation with Town Counsel. She continued that since the open meeting law Mr. DeRensis said it should be online and that some information would need to be redacted. She stated that it would allow the public to be more engaged. Mr. Trowbridge stated that he knows the information is public record, but tonight we have candidates with their application in the packet and it has their address and employer information and that should not be provided to the public. Mr. Roche stated he would be in support of it and it could be helpful to have some of the information available. Ms. Bren asked if Town Counsel has guidelines to share so that the Town is not putting information out there that should not be. Mr. Trowbridge asked if it could be discussed when we go over policies and get more information from Town Counsel. Ms. Doherty stated that she wanted to make sure we were following open meeting law and would expect that all committees would post the information online to be transparent. Mr. Trowbridge responded that the Town was not in violation for not having it up there and the agenda is the requirement not all of the supporting documentation. Ms. Doherty disagreed and Ms. Bren stated that she didn't think the Board was ready to vote tonight and that more work to be done and get clarification from Town Counsel. Mr. Rhein commented that he agreed with Ms. Bren that clarification is needed before stating the Board is out of compliance. 14. Discussion and Consideration of Name Change of a Class I Auto Dealer License for Jon -Ed Motor Cars LLC dba Station Buick GMC to Jon -Ed Motor Cars LLC dba Station GMC Select Board Meeting Minutes July 19, 2023 Ms. Champagne stated that she did not request someone to be present as it is just dropping Buick from the name. Motion: To approve the name change of Class I Auto Dealer License for Jon -Ed Motors Cars LLC dba Station Buick GMC to Jon -Ed Motor Cars LLC dba Station GMC. (Roche/Trowbridge) Passes 5:0 15. Discussion of Dangerous Dog Complaint and Consideration to Set a Public Hearing Date and a Temporary Order for the Dogs at 300 Ware Street Motion: To set a public hearing on August 16t" at 6:30PM for the Dangerous Dog Complaint for the dogs Jasper and Emmett at 300 Ware Street and to issue a temporary order that the dogs Jasper and Emmett at 300 Ware Street be restrained on a three-foot lead and be muzzled and under the control of an adult capable of restraining the animals when outside of the home until the public hearing. (Roche/Trowbridge) Passes 5:0 16. Select Board Member Committee and Liaison Updates Mr. Roche thanked the chairs who came to the Volunteer Advisory Subcommittee meeting. He then noted some of the vacancies that are currently available. He also thanked the Recreation Commission and Department for a successful Duck Race. Ms. Doherty, Mr. Rhein, Mr. Trowbridge and Ms. Bren had no update. 17. Resident Questions and Comments There were no resident questions and comments. 18. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. A. Vote to Approve Meeting Minutes: • June 21, 2023 B. Vote to Approve Warrants: • Town Vendor Warrant No. 23052T in the amount of $174,604.05 • Electric Vendor Warrant No. 23052E in the amount of $ 43,909.53 • School Vendor Warrant No. 230525 in the amount of $784,226.48 • Town Vendor Warrant No. 23053T in the amount of $375,803.25 • Electric Vendor Warrant No. 23053E in the amount of $48,134.43 • School Vendor Warrant No. 23053S in the amount of $1,105,701.30 • Town Vendor Warrant No. 23054T in the amount of $ 285,026.47 • Electric Vendor Warrant No. 23054E in the amount of $1,846,435.29 • School Vendor Warrant No. 23054S in the amount of $340,353.11 • Town Vendor Warrant No. 23055T in the amount of $654,825.06 • School Vendor Warrant No. 230555 in the amount of $506,143.37 • Town Vendor Warrant No. 24001T in the amount of $1,291,484.45 • Town Vendor Warrant No. 24002T in the amount of $887,351.81 • School Vendor Warrant No. 240025 in the amount of $291,581.79 • Town Vendor Warrant No. 24003T in the amount of $7,819,808.98 • Electric Vendor Warrant No. 24003E in the amount of $114,325.68 C. Consideration of Permits and Licenses: • Consideration of Special Events Application for Fulton's Pond Summer Event from Downtown Committee/Town Manager on August 23, 2023 Select Board Meeting Minutes July 19, 2023 • Consideration of Special Events Application for Sharon Triathlon from Max Performance on August 13, 2023 • Consideration of Special Events Application for Mansfield Touch a Truck Event from Mansfield Women of Today on September 23, 2023 • Consideration of Special Events Application for Christmas Tree Lot from Boy Scout Troop 51 on November 9, 2023 to December 17, 2023 • Consideration of Banner Application for the Mansfield Rotary Club D. Consideration of Banner and Certificates and Proclamations: Motion: To approve the consent agenda. (Roche/Trowbridge) Passes 5:0 19. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 23053PT in the amount of $1,026,857.56 Motion: To approve Town Payroll/Town Medicaid Payroll 23053PT in the amount of $1,026,857.56. (Roche/Trowbridge) Passes 5:0 • Town Deductions Vendor Payroll 23053TV in the amount of $305,482.18 Motion: To approve Town Deductions Vendor Payroll 23053TV in the amount of $ 05,482.18. (Roche/Trowbridge) Passes 5:0 • School Payroll/School Medicaid Payroll 23053PS in the amount of $1,400,773.93 Motion: To approve School Payroll/School Medicaid Payroll 23053PS in the amount of $1,400,773.93 (Roche/Trowbridge) Passes 3:0:2 Trowbridge and Doherty Abstained • School Deductions Vendor Payroll 23053SV in the amount of $452,906.79 Motion: To approve School Deductions Vendor Payroll 23053SV in the amount of $452,906.79. (Roche/Trowbridge) Passes 5:0 • School Payroll/School Medicaid Payroll 24001PS in the amount of $165,402.49 Motion: To approve School Payroll/School Medicaid Payroll 24001PS in the amount of $165,402.49. (Roche/Trowbridge) Passes 3:0:2 Trowbridge and Doherty Abstained The below payroll warrants were not ready at the time of meeting so these will be added to the next regular Select Board meeting. • Town Payroll/Town Medicaid Payroll 24003PT in the amount of $ • Town Deductions Vendor Payroll 24003TV in the amount of $ • School Payroll/School Medicaid Payroll 24003PS in the amount of $ • School Deductions Vendor Payroll 24003SV in the amount of $ 20. Correspondence • Michael Weber Resignation from Recreation Commission • Notification from Verizon Fios Programming Change • Notification from Comcast of Price Change to Starz Channel • Letter from Commonwealth of Massachusetts —Search for Lease Space Mr. Roche read a summary of the above correspondence items. 21. Select Board Member's Comments and Questions Mr. Rhein wanted to thank Mr. Weber for his time on the Recreation Commission, Ms. Doherty thanked everyone who was involved with the Family Fun Night and she recognized the group Stars and Stripes. Mr. Roche thanked the Downtown Business Association and the Town Boards and Committees that were present. Select Board Meeting Minutes July 19, 2023 Mr. Trowbridge asked about the Chocolate Factory and what was happening and Mr. Dumas stated that Mr. McDermott had some correspondence with them and would find out. Mr. Trowbridge then asked about the marijuana grow facility update and Mr. LaCasse responded that there was no update. Mr. Trowbridge then asked about Williams Street and putting some additional speed signs because it is newly paved and people tend to speed. He said the Duck Race and Family Fun night were great and asked when the Fall Festival is going to be and Mr. Rhein responded September 301n Ms. Bren stated that the Duck Race and Family Fun Night were great events. Ms. Bren then wished the consultant who is assisting with the Diversity, Equity and Inclusion Committee a speedy recovery. 22. Any items not anticipated by the Chair 48 hours prior to this meeting There were no items. 23. Adjourn Motion: To ad'ourn the July 19, 2023 Select Board Signature Minutes prepared by Carrie Champagne meeting at 7:2613M. (Trowbridge/Roche) Passes 5:0 � zC&, Date Documents used in meeting: 1. Common Victualler Application for The Rusty Bear 2. Letter Request from Mr. Neal Boldrighini for Lewis Memorial Site 3. Special Events Application for Fulton's Pond Summer Event 4. Special Events Application for Sharon Triathlon 5. Special Events Application for Mansfield Touch a Truck Event 6. Special Events Application for Christmas Tree Lot (Troop 51) 7. Banner Application for the Mansfield Rotary Club 8. Letter from Michael Weber Resigning from Recreation Commission 9. Notification from Verizon Fios of Programming Change 10. Notification from Comcast of Price Change to Starz Channel 11. Letter from Commonwealth of Massachusetts for Search for Lease Space 12. Dangerous Dog Complaint Form from Animal Control Officer Jeff Collins 13. Class I Auto Dealer License Application for Jon -Ed Motor Cars LLC dba Station Buick GMC to Jon -Ed Motor Cars LLC dba Station GMC 14. One Day Beer/Wine License Application for The Mansfield Elks 15. Application of Downtown Beautification Initiative - Sign and Facade Program 16. Chart of Recycling Fees 17. Board and Committee Applications from Beth Ashman Collins, Sreelatha Allam, Christopher Allen and Danielle Dupre 18. Meeting Minutes of June 21, 2023 Select Board Meeting Minutes July 19, 2023