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HomeMy WebLinkAbout250th Comm. 05/10/2023n 250111 celebration Committee Meeting Minutes of May 10, 2023 RECEIVED Present: Kevin McNatt, Matthew Cook, Robert MacDonaldTQ dar-fi R9&9AWM1T EY Griffin, Eileen Cusack, Lou Andrews, Teresa Murphy, SusanZfAe1KMR 3P1`19'9rW8, Nicole Burch Not Present: Caitlin Barrows, CatherineCoyne, Kevin Dumas, a,9df,§l PfE§19nislous Guest:,' Mary Hourigan, Council on Aging (COA) Board MernippA S3 CI-IDSETTS 1. Open meeting Chair MacDonald called the meeting to order at 6:32 PM and; reviewed the Meeting Agenda. 2. Overview by Town Manager Mr. Obrien asked about the objectives of the Committee, which were directly read from the town website. Ms. Griffin emphasized the Committee's ownership. of the 250th celebration activities from creation to the execution of chosen events, with the focus on quality, not quantity. The Committee is also responsible for funding and fundraising throughout the process. 3. Introduction of Committee Members A meeting guest was introduced, Mary Hourigan, who advocated that a member from Council on Aging (COA) and the Congregational church be involved. She also offered her support to the Committee. "The present members self -introduced and shared their reasons for serving on the " 250t' Celebration Committee. 4. Approval of Minutes from April meeting Ms. Griffin reviewed the approval process with the Committee. : There were no changes to the minutes. Passes:'10:0 (Mr. Andrews, Ms. Murphy) 5. Discuss and establish an actual celebration date of August 23, 2025 . The actual Incorporation date for Mansfield is August 23,1775. Chair MacDonald entertained the motion to officially establish August,23, 2025 as Incorporation bay. Passes: 10:0 (Ms. Cusack, Mr. O'Brien), A State House proclamation for the day was suggested. Ms. Griffin reported that the request would go through the town. 6. Discuss potential event programming from previous meeting Mr. Andrews discussed the Country's Bicentennial Celebration and gave the committee members a thumb drive copy of the 1976 parade in Mansfield. 250"' Celebration Committee meeting minute: MaV 10. 2023 Susan Feely, Clerl, 25011 Celebration Committee Meeting Minutes of May 10, 2023 First event discussed was the 250th Logo Design and Slogan Contest. A celebration seal was also suggested. Mr. McNatt passed around examples of celebration medallions, including the town's 150th Celebration, Bicentennial, and the Mayflower's 400'h . The 1501' program booklet was also passed around and a booklet for the 250th was suggested. Discussion, regarding the timeframe the medallions would be sold focused on a year or so before the August 2025 celebration. The Committee showed high interest in the 250th Commemorative/fundraising event with inquiry as to where the Mansfield Commemoratives were minted. There was a committee consensus the 250th Logo and Slogan should highlight the many positive aspects of the Mansfield community, such as education, sports,, business, arts, nature, etc., The Chair asked for a Volunteer to head the subcommittee. Ms Griffin volunteered to spearhead the logo contest. She will draw up the specifics by August 23, 2023 with the Committee Chair approval for the contest outreach to the public. The slogan contest will occur separately. Ms. McCabe suggested a children's poster contest. The Committee supported a celebration parade. The challenges of obtaining marching bands during the school year was discussed along with possible parade dates. There was discussion reaching out to the Veteran's group regarding a probable parade date close to their Memorial Day parade. Mr. Andrews motioned to move that 5/17/25 is the 2501h parade date. Ms. McCabe seconded. There was further discussion. Mr. McNatt called the vote. Passes: 10:0 7. Categorize events into subcommittees or groups There was clarification for several community group acronyms: Mansfield Cultural Council (MCC) and Mansfield Shelter Friends (MSF). Mr. O'Brian suggested that future events highlight activities within the town. He and Committee members identified the following: Arts, outdoors, stories from past and present, sports, restaurants/pubs and creating something tangible that would have a lasting benefit to the town, such as plaques and self -guided walking tours. The Committee briefly discussed events that could be a fundraiser and/or celebration. There was general agreement that fundraisers would occur before the Celebration parade. This year's Family Fun Night was suggested as an opportunity for people to sign up as volunteers for the 2501h. It was also suggested using a QR code as another way for volunteers to sign up. 250" Celebration Committee meeting minutes May 10. 2023 Susan Feely, Clerk 2501t' Celebration Committee Meeting Minutes of May 10, 2023 First event discussed was the 250th Logo Design and Slogan Contest. A celebration seal was also suggested. Mr. McNatt passed around examples of celebration medallions, including the town's 150m Celebration, Bicentennial, and the Mayflower's 400th . The 150th program booklet was also passed around and a booklet for the 250t' was suggested. Discussion regarding the timeframe the medallions would be sold focused on a year or so before the August 2025,celebration. The Committee showed high interest jn the 250th Commemorative/fundraising event with inquiry as to where the Mansfield Commemoratives were minted. There was a committee consensus the 250th Logo and Slogan should highlight the many positive aspects of the Mansfield community, such as: education, sports, business, arts, nature, etc. The Chair asked for a Volunteer to head the subcommittee. Ms. Griffin volunteered to spearhead the logo contest. She will draw up the specifics by August 23, 2023 with the Committee Chair approval for the contest outreach to the public. The slogan contest will occur separately. Ms. McCabe suggested a children's poster contest. The Committee supported a celebration parade. The challenges of obtaining marching bands during the school year was discussed along with possible parade dates. There was discussion reaching out to the Veteran's group regarding a probable parade date close to their Memorial Day parade. Mr. Andrews motioned to move that 5117/25 is the 25011 parade date. Ms. McCabe seconded. There was further discussion. Mr. McNatt called the vote. Passes: 10:0 7. Categorize events into subcommittees or groups There was clarification for several community group acronyms: Mansfield Cultural Council (MCC) and Mansfield Shelter Friends (MSF). Mr. O'Brian suggested that future events highlight activities within the town. He and Committee members identified the following: Arts, outdoors, stories from past and present, sports, restaurants/pubs and creating something tangible that would have a lasting benefit to the town, such as plaques and self -guided walking tours. The Committee briefly discussed events that could be a fundraiser and/or celebration. There was general agreement that fundraisers would occur before the Celebration parade. This year's Family Fun Night was suggested as an opportunity for people to sign up as volunteers for the 250th. it was also suggested using a QR code as another way for volunteers to sign up. 250"' Celebration Committee meeting minutes May 10. 2023 Susan Feely, Clerk