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HomeMy WebLinkAboutSelect Board 06/07/2023tr✓ Select Board Meeting Minutes June 7, 2023 Present: Ms. Diana Bren, Chair; Mr. Neil Rhein, Vice -Chair; Mr. Brendan Roche, Clerk; Mr. Michael Trowbridge, Sr. and Ms. Maureen Doherty were present in Meeting Room 3 A/B at Town Hall. Mr. K ,�?mpt Manager and Mr. Barry LaCasse, Assistant Town Manager/Finance Director were)•i"re 1 1. Call To Order Select Board Meeting - Pledge of Allegiance 1023 0 22 A 11- Sb Ms. Bren, Chair called the meeting to order at 5:30PM. She asked those present to state)f eel allegiance. She then reminded everyone that the meeting was being broadcast live d a�p�'gt�f3�rS broadcast on Mansfield Cable. 2. Resident Questions and Comments There were no resident questions or comments. 3. Discussion and Consideration of 2023 Annual Town Meeting Warrant Articles Ms. Bren read a summary of each of the articles and the following motions were made. No motions were made for Article 4, 6, 8, 12 as those are recommended to be passed over. Motion: To approve Article 1 Motions 1, 2 and 3 for the Fiscal Year 2024 Town Budget. (Roche/Rhein) Passes 5:0 Motion: To approve Article 2 the Fiscal Year 2024 School Budget. (Roche/Rhein) Mr. Roche asked Mr. Dumas if everything was all set with the Southeastern Regional assessment and Mr. Dumas responded that it is all set and was part of Article 1. Passes 5:0 Motion: To approve Article 3 the Fiscal Year 2024 Mansfield Municipal Electric Department Budget. (Roche/Rhein) Passes 5:0 Motion: To approve Article 5 Motions 1, 2, 3 and 4 the Fiscal Year 2024 Enterprise Budgets. (Roche/Rhein) Passes 5:0 Motion: To approve Article 7, Motion 1, 2, 3 and 4. (Roche/Rhein) Passes 5:0 Motion: To approve Article 9 the annual property tax exemptions. (Roche/Doherty) Passes 5:0 Motion: To approve Article 10 Fiscal Year 2024 M.G.L. Chapter 44 Section 53E'/: Revolving Funds Annual Reauthorizations. (Roche/Doherty) Passes 5:0 Motion: To approve Article 11 transfers $160,000 to Town's Compensated Absences Fund. (Roche/Rhein) Passes 5:0 Motion: To approve Article 13 the Zoning amendment for the Transit Oriented Development District (TOD). (Roche/Rhein) Mr. Roche expressed gratitude to the Planning Department and the Planning Board for their work on that article. Passes 5:0 Motion: To disapprove Article 14 citizen petition to recall appointed board members. (Roche/Rhein) Ms. Doherty stated that the Board already voted on this. Mr. Trowbridge added that it was a different Board and thought that the word should be support instead of disapprove. Mr. Roche then amended his motion. Motion: To support Article 14 the citizen petition to recall appointed board members. (Roche/Rhein) Ms. Doherty then asked if the Board usually votes on Citizen petitions. Ms. Bren said it is helpful so that residents know how the Board voted and Mr. Trowbridge said there have been times when the Board has not depending Select Board Meeting Minutes June 7, 2023 on its affect on the Town. He said this article changes the jurisdiction of the Select Board basically because there is a small group of people who disagree with a decision of the Zoning Board or the mask mandate by the Board of Health. Fails 0:5 4. Discussion of a Summer Schedule for Select Board Meetings The Board discussed the summer months and decided to eliminate the meeting that falls the day after the Fourth of July holiday, July 5tn Motion: To not have a Select Board meeting on July 5, 2023. (Rhein/Doherty) Passes 5:0 S. Discussion and Consideration of Board Committee Appointments and Liaisons Ms. Bren detailed out which members would be representatives and liaisons to Boards and Committees. Industrial Development Committee ;,t}reridari Liaison Planning Board : 9roildan Liaison Recreation. daft Liaison Housing Authority :'l3rgndan Liaison Select Board Clerk"en#!an° NA Board of Health Liaison Board of Assessors _ _ Liaison Finance Committee Liaison Diversity, Equity & Inclusion Representative Town Manager Strategic development (T Representative Select Board Chair NA Audit Representative Airport Liaison Board of Library Trustees Liaison Bristol County Commissioners Representative Council on Aging Liaison MMED Clerk NA Zoning Board of Appeals Liaison Mansfield Foxboro Norton Wastewater Representatives MMED Chair NA Tax Increment Financing Representative Open Space & Recreation Liaison Downtown Advisory Representative Conservation Liaison Waste Reduction & Recycling Representatives Keep Mansfield Beautiful Liaison Community Service Awards Representative Select Board Vice Chair NA MMED Vice Chair NA Volunteer Advisory Subcommittee Representative Capital Improvements Representative Budget Subcommittee Representative 6. Discussion and Consideration to Appoint a Select Board Member to the Bristol County Advisory Board Ms. Doherty volunteered to be the member to the Bristol County Advisory Board. Motion: To appoint Maureen Doherty as the Select Board member to serve on the Bristol County Advisory Board. (Roche/Trowbridge) Passes 5:0 Select Board Meeting Minutes June 7, 2023 7. Discussion and Consideration to Approve Changes to House Bill 3828 for State Petition of Additional Site - Specific Alcohol i License Mr. Dumas noted that there were some minor changes. The first change makes the word one a numeral 1, changes the capital S on the street to lower case and adds two commas. Motion: To approve the changes to House Bill 3828 for the State Petition for Additional Site -Specific Alcohol License at 30 Reservoir Street. (Roche/Trowbridge) Passes 4:0:1 (Doherty -Abstained) 8. Consideration to Approve and Sign the Intermunicipal Agreement by and Between the Town of Mansfield and the Town of Norton for Municipal Water and Sewer Service in Certain Portions of Mansfield Mr. Dumas explained that services are often shared between Towns and this agreement with the Town of Norton has never existed and further explained the importance of the document. The Town of Norton provides water and sewer service to some homes in Mansfield on Reservoir Street, Azalea Road, Barberry Road, Columbine Road and Thornton Road and there were some challenges with unpaid bills. Mr. Trowbridge stated that this allows for each Town to collect unpaid bills before a home is paid and also protects the rate payer from having to absorb the cost. Motion: To approve and sign the Inter the Intermunicipal Agreement by and Between the Town of Mansfield and the Town of Norton for Municipal Water and Sewer Service in Certain portions of Mansfield as presented. (Roche/Doherty) Passes 5:0 9. Discussion and Consideration to Reappoint Mr. Matthew Teixeira Motion: To reappoint Mr. Matthew Teixeira to Mansfield Foxboro Norton Wastewater District to a three-year term to expire on June 30, 2026. (Roche/Trowbridge) Mr. Trowbridge stated that this is not a chartered commission and he and Mr. Jess Aptowitz serve on the commission along with Mr. Teixeira. He added that Mansfield has three voting seats and the other communities have two. Passes 5:0 10. Town Manager's Report ➢ June Newsletter ➢ Resilience Cities Conference ➢ Bond Counsel ➢ Annual Town Report ➢ Training for New Select Board Members and Moderator ➢ PFAS Projects Update ➢ State Budget Earmark Fiscal Year 2024 ➢ COPS Grant Application ➢ Harry B. Chase Jr. Place Update ➢ North Main Street Fire Station ➢ Economic Development Update Select Board Questions and Comments on Town Manager's Report Mr. Dumas stated that tomorrow night the Pride event will be indoors at 6PM at the Community Room at Public Safety. Mr. Roche asked for clarification as to whether it was the library or public safety and Ms. Sally Fehervari was present and confirmed that it was being held in the Community Room at the Library. Mr. Dumas then stated that he will be having the Article Review Meeting on Monday, June 121h and that it was being held in person, on cable and virtually. Mr. Dumas continued the report stating that Katelyn Gonyer, Environmental Planner and Josh Reinke, DPW Director joined him in attending an invite only conference with attendees across the country on preparation for climate adaptation. Next in his report he stated that the Town has moved with Hinkley Allen for Bond Counsel Service which will save the Town on borrowing costs and provide solid advice on municipal projects. He then noted that the Community Newsletter is getting about 600 hits online and he has Select Board Meeting Minutes June 7, 2023 received positive feedback on the newsletter. He then thanked Ms. Nancy Griffin for her work on creating this monthly publication and added that it is high quality and also thanked those that provide content for it. He provided a save the date for the Welcome to Mansfield night on Wednesday, October 25th, and noted that this event is for all new residents to come and meet representatives from Town departments and that Saturday, June 17th 8AM to 12 Noon is the Annual Household Hazardous Waste Day at DPW Highway, 500 East Street. Mr. Dumas then stated that Town Counsel did train the two new Select Board members and Town Moderator. He then provided a PFAS update and thanked Senator Feeney for an Earmark for a Downtown improvement project that Mr. Chris McDermott is working on with the Industrial Development Committee. Mr. Dumas then stated that there is a small issue that arose with the North Main Fire Station, the property showed up on the Massachusetts Cultural Information System that needs historic clearance, but it will not require any special state or federal approval. Mr. Dumas then stated that there is mandatory Phase One water restrictions by the state. He then stated that the Diversity, Equity and Inclusion Committee met and their next meetings are going to be on June 26th and July 18th. Mr. Dumas then concluded his Town Manager report with an update on Harry B. Chase Jr. Place, the Downtown Committee and a COPS grant. Mr. Trowbridge thanked Mr. Rhein for his persistence on the Newsletter and then asked about the marijuana grow facility and Mr. LaCasse responded that he had no update other than he has been in contact with the applicant and that the applicant is aware of the status of his special permits. Mr. Rhein asked about bond counsel and how it saves the Town on borrowing. Mr. Dumas responded that it is the cost for their service which get wrapped into the cost of the loan. He then stated that he is glad to see that the Community Newsletter is getting read. He stated that he signed up for the alert for the newsletter and he did get notified when the new issue was posted. Mr. Rhein then asked about having a possible Downtown summer event at Fulton's Pond and Mr. Dumas responded that it will be a small event on August 23'd. He stated the paddle boats will be out and the event will be 6-813M, there will be music and a special events application will be coming before the Board at a future meeting. Mr. Rhein then commented that there is a Household Hazardous Waste Day on June 17' and residents should not bring latex paint, it can be placed in the regular trash after a thickening agent like kitty litter is added to the can. Ms. Doherty asked about paper copies of the Newsletter for the COA and Mr. Dumas responded that there will be. She then asked about the Welcome to Mansfield night on October 25th and is it an opportunity to have board and committee information. Ms. Champagne responded that she brings that information and uses it as a speaking point with the residents at the event. Ms. Doherty then asked about the PFAS mitigation money and if the Town is looking into those options. Mr. Dumas responded that the Town is part of a class action suit. Mr. Roche asked if Board and Committee information could be available at Town Meeting and Mr. Dumas responded that the Town Clerk is in charge of the materials and there are some rules around that, but will inquire. Mr. Roche then asked if there was anything that has stood out as part of the Resilience conference he is at and Mr. Dumas responded that while towns are trying to be green and have electric charging stations every fifty miles there is not a one size fits all solution and second there is not enough supply if everyone had an electric vehicle the grid would fail and third that regional opportunities are important. Ms. Doherty asked if SRPEDD is a resource and Mr. Dumas stated they are a good partner with the Town and help with projects. Ms. Bren asked how long the Harry B. Chase Jr. Place will take to complete and Mr. Dumas stated if the materials all come in on time it should be completed by the end of the year. 11. Select Board Member Committee and Liaison Updates Mr. Roche and Mr. Trowbridge did not have any updates. Select Board Meeting Minutes June 7, 2023 Ms. Doherty stated that she attended the Council on Aging breakfast on Saturday at the Elks and that she will be attending the next Municipal Building Committee meeting. Mr. Rhein stated that the Downtown Committee has done great things with the Downtown and it is great to see the progress of the former Fales Fuel Site and it will be great when the bike path is extended. Ms. Bren stated that the Diversity, Equity and Inclusion Committee will be meeting on June 26th and July 18m as Mr. Dumas noted in his report. 12. Resident Questions and Comments There were no resident questions or comments. 13. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. A. Vote to Approve Meeting Minutes: • May 24, 2023 B. Vote to Approve Warrants: • Town Vendor Warrant No. 23048T in the amount of $464,523.33 • Electric Vendor Warrant No. 23048E in the amount of $15,075.63 • Electric Vendor Warrant No. 23048S in the amount of $582,499.35 • Town Vendor Warrant No. 23049T in the amount of $95,148.47 • Electric Vendor Warrant No. 23049E in the amount of $1,919,565.42 C. Consideration of Permits and Licenses: • Consideration of Special Events Application for Annual Motorcycle and Car Show at the Mansfield Airport • Consideration of Special Events Application for Shawmut Ave Block Party D. Consideration of Banner and Certificates and Proclamations: • Troop 17 100th Celebration Motion: To approve the consent agenda. (Roche/Rhein) Passes 4:0:1(Bren-Abstained) 14. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 23047PT in the amount of $459,498.99 Motion: To approve Town Payroll/Town Medicaid Payroll 23047PT in the amount of $459,498.99. (Roche/Trowbridge) Passes 5:0 • Town Deductions Vendor Payroll 23047TV in the amount of $152,379.05 Motion: To approve Town Deductions Vendor Payroll 23047TV in the amount of $152,379.05. (Roche/Trowbridge) Passes 5:0 • School Payroll/School Medicaid Payroll 23047PS in the amount of $2,297,039.91 Motion: To approve School Payroll/School Medicaid Payroll 23047PS in the amount of $2,297,039,91. (Roche/Trowbridge) Passes 3:0:2 (Trowbridge and Doherty Abstained) • School Deductions Vendor Payroll 23047SV in the amount of $732,314.28 Motion: To approve School Deductions Vendor Payroll 23047SV in the amount of $732,314.28. (Roche/Trowbridge) Passes 5:0 • Town Payroll/Town Medicaid Payroll 23048PT in the amount of $596,781.82 Motion: To approve Town Payroll/Town Medicaid Payroll 23048PT in the amount of $596,781.82. (Roche/Trowbridge) Passes 5:0 • Town Deductions Vendor Payroll 23048TV in the amount of $221,748.58 Select Board Meeting Minutes June 7, 2023 Motion: To approve Town Deductions Vendor Payroll 23048TV in the amount of $221,748.58. (Roche/Trowbridge) Passes 5:0 • Town Payroll/Town Medicaid Payroll 23049PT in the amount of $440,386.18 Motion: To approve Town Payroll/Town Medicaid Payroll 23049PT in the amount of $440,386.18. (Roche/Trowbridge) Passes 5:0 • Town Deductions Vendor Payroll 23049TV in the amount of $142,452.41 Motion: To approve Town Deductions Vendor Payroll 23049TV in the amount of $142,452.41 (Roche/Trowbridge) Passes 5:0 • School Payroll/School Medicaid Payroll 23049PS in the amount of $2,672,145.69 Motion: To approve School Payroll/School Medicaid Payroll 23049PS in the amount of $2,672,145.69. Passes 3:0:2 (Trowbridge and Doherty Abstained) • School Deductions Vendor Payroll 23049SV in the amount of $836,998.65 Motion: To approve School Deductions Vendor Payroll 23049SV in the amount of $836,998.65. (Roche/Trowbridge) Passes 5:0 15. Correspondence • Resignation Letter from Board of Library Trustee member Kimberly Usselman • Notification from Verizon of Programming Change • Invitation to 100th Anniversary of Boy Scouts Troop 17 • Memo from Planning Board Director —Town Meeting Article 13 • Email from Nicole Burch regarding Diversity, Equity and Inclusion Committee • Email from Brian Eagle on Town Meeting Mr. Roche read a summary of the above correspondence items and read the full email from Mr. Brian Eagle. 16. Select Board Member's Comments and Questions Mr. Rhein thanked the Veteran's Agent Michael Raymond for the Memorial Day Parade and event and announced that there will be a Juneteenth event on June 20th on South Common and the annual Duck Race is on June 28th. Ms. Bren stated that the ducks are for sale. Ms. Doherty stated that she will be participating in the Duck Race. She then recognized that it is Public Service Recognition week to recognize those that devote many hours to public service. She stated there are about 465 school department, town employees and volunteers and believes it is the best community and wanted to share a heartfelt thank you to all of them. Mr. Roche thanked Veteran's Agent Michael Raymond and stated that next year there should be better signage and publicity for the event and that better sound is needed. Mr. Roche then asked if there has been any development on the rest stop on Route 95. Mr. Dumas stated that the Congressmen Jack Auchincloss is working on it and it literally does take an act of Congress and the State cannot help with it a federal exemption that is required. Ms. Doherty asked about that rest stop and what is going on with it because she has not driven by it, Mr. Dumas stated that it is completely run down and full of trash and just has portable restrooms. 17. Any items not anticipated by the Chair 48 hours prior to this meeting Motion: To approve the Special Events application for the Mansfield Cultural Council. (Roche/Trowbridge) Passes 5:0 18. Adjourn Motion: To adjou a June 7, 2023 Select Board meeting at 7:03PM, (Trowbridge/Doherty) Passes 5:0 G-zi- C3 Signat Date Minutes prepared by Carrie Champagne Select Board Meeting Minutes June 7, 2023