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Home My WebLink AboutKMB 05/16/2023� r RECEIVED ED TOWN CLERKS OFFICE toll JUN IS A Of 35 MANSFIELD MASSACHUSETTS I • WAMIN1A bl MJl Ut 1111W1 "Empowering residents, businesses and government to make Mansfield a greener, cleaner place to live, work and play." KEEP:MANSFIELD BEAUTIFUL COMMITTEE, Meeting Minutes Meeting Date: 16 May`2023 @ 7:00 pan. „., Location: MBC Room -Mansfield "Town Hall Attendees: Jeff Ward (Chair), Pat Colbert, Ana Newell, Martha O'Connell, Janice Wivagg Absent: Patrick McCue; Kelly Kemp, Mike Healey Guests: Kristy Brooks (Regular Guest Participant -Waste' Reduction & Recycling Committee), Danielle Dupre (Applicant for KMB Committee vacancy) Welcome& Call to Order '• Meeting called to order at7:23 p.m.^ '- "' - = `' �° ' - '' ' • '" • " Welcome to iiew'committee applicant, Danielle Dupre. Motion to accept minutes from previous KMB meeting of 11 April 2023 completed near end of ' meeting and minutes -were approved by all committee members in attendance. a Town Account: $ $,256.$0 Breakdown of Financials by KMB Program Flow" Barrels, ,; $585.00 0 0 0 $2,416.14 ($1,831.14) 'Flot9erllarrels $3,700.00 $1,034.53 0 $33.83 $3,160.00 $1,540.70 < Nip`Boftle $2,400.00 0: -- 0 $2,400.00 $H ends ' 'KMB' :' $1,656.00 $1,359.79 0 $42.71 $2,319.42 $653.66 AdtittntsteaHas' 'Mike McCarthy $675.00 $1,294.78 0 $46.75 0 $1,923.03 1VimmidaiFund'.. luwlsrI ruw aic,Yhu.00 1 30,00Y.Lu 1 u I 31may I 311416.15 I s `.t6e Balances from: S61527.05 $330.90. $640.87 0 0 ?ef9&12 EOY 2022 Note 1• Town of Mansfield KMB Grant Monies: $2,00000 allocated to KMB in the 2023 Town Budget is not reflected in table). Amount must be spent by 30 June 2023. Noe 2: Mural Account: $1,687.58 remains in the original account set -up,when mural was commissioned. Since the mural is 10 years -old, an assessment of current condition should be done. Neil Rhein is in contact with a Wheaton College professor regarding a possible consult on the mural's condition and restoration needs. Follow-up on progress is required. } Note 3: 2023 Nip Bottle Stipend Program: Additional payments of $150.00 were recently received prior to the meeting from three vendors, and are not yet reflected in the Nip Bottle Stipend dine item in previous financial table. NNill Stipend Program Monies Nip Stipend Program — An agreement was made by local Mansfield liquor store owners to pay KMB and the Mothers Against Drunk Driving (MADD) organizations a $100 monthly stipend (to be splitevenly between organizations). Proceeds can be used for cleanup, for educational purposes and to.help.promote proper; disposal of nip bottles.. Payments began in July 2022, KMB received approximately $1300, in monies from this, program in 2022. Ana Newell was able to locate the original signed agreement and the following'financial, info.on the payments made by the store owners in 2022. lftta 6/172022 West Mansfield Variety c Nip Bottle Donation t radC ,.$50.00 7/152022 Wines and More Nip Bottle Donation $50.00 7/152022 Austin Debucas LLC Nip Bottle Donation $50.00 ' 8/42022I RNRLi ums Corp Nip Bottle Donations $600100. fl/42022 West Mansfield Variety Nip Bottle Donation $50A0 - 9/122022 West Mansfield Variety 7 Nip Bottle Donation , $50.0(1 9//22022 Austin Debucas LLC Nip Bottle Donation ., $50.00': F9/1=0221 Wines and More > Nip Bottle Donation =550.00 9/122022 Austin Debucas LLC '. Nip Bottle Donation $50,00 " 9232022 Wines and More - Nip Bottle Donation $50.00 9/232022 West Mansfield Variety Nip Bottlelonation $5Q00 It/72022 Austin DebuossLLC NitiBouleDonation, $50.00 11/72022 Wines and More Nip Bottle Donation $50.00 11/72022 West Mansfield Variety Nip Battle Donation $50.00 I I/72022 Austin Debucas LLC Nip Bottle Donation $50.00 Minutes 16 May 2023 Page 2 16 The committee is aware of a newly proposed MA Better Bottle Bill that covers more types of beverage that did not exist when the origma: mry noule am wiu, passcu. 1 uc container deposit charge from 5¢ to,10¢. Neil Rhein will continue to follow the legislative progress on this proposed bill and keep the committee apprised. Meetine with Toy i1'ranaeer and CFO on 24 A ril o On 24 April, Jeff Ward and Ana Newell met with Town Manager, Kevin Dumas and Town CFO, Matt Violette. Since KMB now receives monies from the Annual Town budget, we wiil be required to place the Town of Mansfield seal on all future communications as we are considered to be a committee that functions under the auspices of the Town of INensfield. This town seal must be included on all future "social nlgdia posts and fprmal communications such as fundraising materials, meeting minutes, etc._ , In addition, the committee WAI need'to review any fundraising materials to ensure any refetences to KMB being a non-profit organization are removed since the organization is under the town umbtella Donations made to KMB will still be tax deductible. Future KMB Pul c a .x en Hies ,-Note: No discussion.oq;pprchases/ehpeases was held;atthis„mcgting;as committee will wait fordiscusAsion next month when additional committee members are present. sementi for items required by 2023 in future Y�� w . ��*fsee7tahe`orra i1ert% up�o efn#'i��.4 - • Annual Appeal letters: 700 copies • Downtown Flower Barrel Letters: 75 letter copies • 'Thank You' Cards and Envelopes: 100 • Spring Cleanup Flyers: 25 copies • Postage Stamps: stamps for Letters, 'Thank You' Notes, etc'Cost pending Cost of $559.42 was approved at 21 March 2023 meeting and allowed Pat Colbert to purchase items supplied by Allegra. ne9a ��tna�l�for le.1r , s • Gloves: Mike Healey purchased 300 pairs of gloves. Cost not to exceed $600. • Safety Vests: Mike Healy purchased 20 vests. Cost not to exceed $150. • Yellow Trash Bags: Pat Colbert received 2K bags from DPW for cleanups. No cost to KMB. Minutes 16 May 2023 0 T-Shirtm I submitted invoice to Ana Newell so reimbursement can be facilitated' • Spring and iall Litter Sweep Bannersi Need 2 hanging banners for We. I 645to advertise More cleanup events. Existing banner is being used for this spring cleanup and is hanging on RteA 66. Cost of new banne't's-not to'exceed $1,200. Pat Colbert is working with John at, Bay State Envelope on banner design. • Oi6wer Barrels: "base no to 20new Ofilsticwine barrels for the downtown plants. Cost not to exceed $500. Mike Healey willlmake'puricihaie. • Flaisibir Downtown Flower Barrels: Purchase new flags for the'&wnto*n� flower batr6is, Cost n6tlo exceed "It A tioll, J IWvagg will ' make Purchase. • Watering Cans for Downtown Flower iarrelswith KMB 9r'in'dInj:' 'Purchase g'Owatering cans fo't'sponsors of downtown Power barrels. Cost not tok exceed $1,000. Janice Wivagg made purchase. • 'KPurchase 100 YJA spo MH Supporter' Decals: Parch ' ' I .n"s'I6,rdecals. ' 6st'luit to $256, Pat Colbert working with Karen Reardon to des' ign. • Painted Trash. Barrels: Need at least 10 barrels to replace in disrepair around do ield. School returned wmetwn Mansfi returned 4 barrels from school complex as now barrels were purchased, DPW supplied 5 b to Mike —some with rust. Mike Healey has 2 barrels primed at Fruit St. and'2 waiting to be primed.' arrels I Primer Paint for Painted Trash Barrels: Par ha se two.gallons—of colored primers. Cost not to exceed $150. Mike Healey will purchase primer. • Photographer: Cost TBD. • Sponsor Wall: Purchase or make some type of a structure with a possible replacement`graphic option available for changing info. Design and cost TBD. SponsorLawid Signs for Spring Cleanup' Purchase signs similar td ther'No Littee signs to list key program sponsors. Cost TBD. , I I", t- - " 11 1, 1, 1 I;il.,:?, , , 1,-, , .. I 'to New'No Litter' Signs: Purchase new signs to replace the old signs. Number and cost TBD. Posters for'Adopt-a-Street: Purchase post6rsItouse at Spring/Fall Cleanups and Family Fun Night' Cost TBD. itecycie Bins for memorial Park AthleticFields: Bihs'oiay be ac'q'ui&d t I brough'gntit numidi.IN I 6'itction to purchase taken at this time. DPW needs to'be contacted about eimpfiyin'ghiaiand tecyc 1 16 plan. I I I KMB Tent N Grabbers 200 Green Reusable Trash Bag 300 KMB �Brochum� 250 =36 Bottfes 90 Hanging Banner I existing [-Tables 2 four foot tables Fundraising 1. Fundraising Letter The KMB annual fundraising letters were mailed out on 17 March 2023. Ana Newell created a spreadsheet on the Google drive to track the donation amounts and sponsors. No new donations were received since Minutes 16 May 2023 the Spring Cleanup event. All KMB board members should have access to the Google drive so everyone can easily access information when needed, Proposed Donation Levels Platinum ($2,500 - $5,000) Gold ($1,000 - $2,499) Silver ($500 - $999) Bronze ($100 - $499) Note from oast meetinat - Donation "Thank You" :notes will be developed. Suggestion was made to , ae.e a «nFO nU::OAd tAHAY thwr Aan hAsent'frotn the hoard to sponsors who donate $500+. Need to check stationary requirements for notes and letters. Janice Wivagg volunteered to be point person on ':rnanx . You" notes. Suggestionwas made to create "template text'that can be used for the notes. 2. . top 4 Aon G*rant Monie§ Stop & Sh6o Restore Proeram Ubdate: The Restore program supporte'd''the KMB Spring Cleanup ' campaign at the`$3000.00 Sp6nsorship leveil Funds have not yet been received. Jeff Ward will follow-up: ' 3. Otherponatioll stnestone Bank Donation: The Bluestone Bank donation for the Spring Cleanup event is also outstanding. Follow-up is needed.. 4. organization. Since KMB now falls under the Town of Mansfield, Jeff Ward may need to follow Up wim Target to determine how any future donated funds can be filtered to KMB. Donations to KMB will still be tax deductible. No determination to date on how funds will be used by KMB to memorialize Mike. Pat Colbert will "reach out to M)ke's,wilc, Julie McCarthy, to discuss possible options for the memorial. One possible consideration is placing a bench, on the bike path in Mike's memory,, - Onsoins Programs Gre4P�ajsflbldCleana-UD2023 The committee members present agreed that this year's cleanup was a success.'Although the final trash,pile at Town Hall did not appear to be tas high as in past years, random items such as tires appeared to be bit more plentiful. The South Common is the perfect venue for the after cleanup picnic. The turnout for the picnic may have been larger had the weather been warmer and sunny. Families' enjoyed the refreshments and lawn gamesborrowed= ! from Parks .& Recreation. Lawn games were a big hit! There were about 5 leftover pizzas which were given to families at the end of the event and leftover water was donated to the food pantry. Leftover snacks were saved and a suggestion was made to donate some of them to the Mansfield Summer Camp events held by Parks &,Recreation. The camp usually,hosts weekly special events for the children that often include food. Kristy Brooks volunteered to reach out to Parks &Recto`° inquire about their interest in receiving the treats. If this does not workout, KMB"would consider donating them to the food pantry or the children's summer food nourishment program. Trash Can Be Beautiful Program I At the January meeting, Kelly Kemp suggested bringing back the Painted Barrel Event that was held many years ago (2010) at the old DPW facility, The town provided: paint and other supplies at,thattime for,the;<. , community event. It was suggested that KMB could use the. funds: recently.donated by the Elks to provide the paint and supplies to participants/groups if we are ableto hold this event•in 2023 at the new:DPW facility on East Street. We would need about 20 barrels to pull off this type of event and have,Z barrels in inventory at this time. Note 1 i Mr. Dumas was supportive of this type of community event. Martha O'Connell discussed the possibility of having DPW host event this summer. Other town projects and events as well as vacation schedules limit the availability of DPW staffing irl June, July and August. Kelly,Kemp will follow-up with, Josh Reinke and inquire about future DPW,support for an event of this �lcovered location is needed in case of inclement weather. No other action to move forward with this event idea was taken: Martha O'Connell reached out again to Derek Harding at MHS. Art students have 2 barrels that will be painted by end of school year. Kristy Brooks had 1 barrel painted by an art studio in Foxboro and replaced the old barrel near the payment box at Town Hall. i Committee mentioned the possibility of having COA and Mansfield Summer Camp take barrels for painting as holding a community event for barrel painting at DPW this summer in the'July=August timeframe is not -a likely"option. Offensive Trash Sites and 'Litter Free Zone' Lien gg There are several sites in town that are frequent trash eyesores and require constant clean-up vigilance. These include: School Street, Maple Street, Francis Street, and Oakland'Street.In addition, The" Sutter'Home` Bandit" littered Spring Street the day after the Spring Cleanup event. Bandit did similar littering at thie school complex after the 2022, cleanup event. Note 2: We naed Mike Healey to inventory available signs for future 'deploymenf in the Spring Street'area. Jeff Ward will follow up with Kevin Dumas on any action that can'be'taken on the Bandit activity. �:•. 1, �� , There are 114 flower barrels placed in the downtown area. Spring Pansies are in after Pat Colbert and Kelly ; Kemp solicited commitments from the downtown business owners on plants and pricing. They set goals to receive payment in advance of planting by early. April. Pat Colbert will send reminder to the handful of,,,,., business owners who have not paid. The PayPal option was helpful in collecting the flower barrel payments , this season. ,I(r, Io Pat Colbert and Mike Healey are watering barrels as needed and fertilizing the barrels every, I-2 weeks. Some', ideas listed below were proposed at the February: meeting to help remedy the maintenance efforts: • Purchase a water buffalo — no progress to date , • Get barrel watering on a weekly schedule to help solicit volunteers. Business owners on the whole have been doing agood''Job with watering. Pat sends email reminders as needed„ • Use local landscape company to help with watering' needs +> - • Approach BOS to'requestmore grant Monies to help support program maintenance • Tap into the Senior Work Program to solicit help with plant watering Minutes 16 May 2023 1 1 Watering cans will be distributed before Angel Begonias are planted. The watering'cans are stored at Fruit St. Watering can decals still need to be designed. Pat Colbert is &lowing'up with our graphic designer to have them made. Angel Begonias will be ready at Patrick Lyons in the next 3-4 weeks. I I Ana Newell indicated at the March meeting that there were 4 potential AaS sites available for adoption: GMC Station Dealer's vet's.memorial site on Rte. 106,,Happy Hollow site on N Main St., Mary Forties ' former garden altq,ne $'chp' and Old' lin 9 . � West Mansfield, and tie Elks building site on'N Main' St. at Qi St E t III The Devine Memorial i who retired from DPW pretty well established. Suggestion was made at the April meeting by Mike Healey to get a volunteer group to do a 'cleanup in from of the Elks building. The landscaping in front of the building was recently weeded and mulched. No one has reached out to Ana for future design input. Other potential Adopt -a -Spot sites for adoption: • Village Green can no longer care for Fruit St. Bike Path entrance. Ana Newell will seek another landscaper bike over the site. • OMC 1 0 Dealership on 106'acr6ss from Dunkin Doinuts. Mike Healey was to leach out to Neil" Boldrigini. • The small triangular sitepit. F. oil Street on the way to the� Mansfield Airport. No action to, add this , In', I I , , , r sites this season. 0 Site on Hope Street after Rte. 106 near the Chocolate Factory where the road bears to left. No action to add this to sites this season. AaS slteluio?Jukimi ai'iif Mai:2013 Site Procntato Landscape Compar&, Contact Name Library Entrance �Ni0,rPrQscntaiQ, Bike Path Entrance on Fruit St. Former Village Green site. Open for adoption ? Old Elm St Garden Mansfield Elks ShounDeBold Elks Build' u .Cle"up doq,;Ana collooreling with the, 016 East Mansfield Sign Guerrini Landscaping Kyle Guenini Akil,lcwell' VultoWs Pond Stone Familyof Matthew C. McCue a Verizan Garden The Garden Lady, 'Lind I Stephanie Hooper i , slaKd ai Willdw St. Jeff "ar Fami!; Jeff ward West md sign, 'ns ToddVQjmrdsoq Todd Richardson Fultores Pond near Wcai' St. I r ', Mike Healy & Rick ;- Mike Healey TBD lle&al Tree 'Kim Happy Hollow 7, Joshi Family Akanbha Diwan Joshi Mary Dalton 'Flammia SgaareVefs Memorial MaryDalton Page 7 Devine Square vels ; Memorial Kristy firc4i, Moilier "Yaef u6riie. GMC Dealer-Vet's Site on Itte. 106 Open for adoption i :TBD AaS Signage Info Road Safe Paul DiMartino Adopt -a -Street The committee pointed outim issue with the program link on thietu'val's 'We' b Site at the March meeting.` I KMB's link was not Working properly and committee members were encouraged to go on the Website and recommend any changes. Contact Nancy Griffin for any changes needed to the,town's website. Chris Linko originally create d ' id the Adopt -a Street link. KMB'h6pes to use this lil latfbinn and ptinnoiolt at Fill Litter Sweep arid" Family Fun Night. AdditionallProiects/ Initiatives if I OnLOIN Ramps —No action to report. Adopt -Hichwn ievofunteeri performed a cietn-up fromFoxboro line toISchool Street on 25 'A pril—Eurh Day. Jeff Brown is the Samsonite contact. Neil Rhein and Mike Healey supported the Samsonite crew during their volunteer efforts. Neil Rhein reminded committee thitt"Easion did not plan* f6i 'a cle"anu'p6vent tfii I i . 'spring.I Arombi'loe's opened on Rte. 106 in, Easton and was interested in participating in our Mansfield cleanup. "No Litter Zone" Signs — We used the available signs during the South Ciminnon Picnic event after the cleanup. Mike Healy will inventory condition of signs and order replacements ,ifneeded. ,Some signs need to be deployed as soon as weather permits in the Spring Street area, MiscellvineousDiscltlission Items RecyclinLy Containers Suggestion was made by Kristy Brooks at the January KMB meeting to have KMB sponsor a type of recycle container that would be used specifically for plastic bottle'disposal atour town fields (i.e. the soccer fields or Memorial Park). This could be a type of pilot program for future bottle recycling efforts."� Historical information note received from Mr. Rhein: Many years, ago KMB secured some plastic recycling , bins that were placed out at Memorial, Park, at the playgrounds, and the basketball court. Over the years, these bins disappeared or it is possible that DPW never put them out. Eventually,: the recy6lirigiffort at Memorial Park faded. The blue metal bins referred to were the result of agrant received from Keep America Beautiful and Coca-Cola or Pepsi Co. That program is an annual grant program and KMB could apply, again and perhaps get more bins. The biggest challenge seen over the years is getting DPW to put the bins out and empty them. There's some doubt as to Whether the items in the bin will actually be recycled. Follow-up is required with DPW. Question: How would the plastic bottles be sorted and disposed of by DPW? Update as of May 2023 from DPW Director: At the 2 May 2023 Downtown Advisory Committee meeting, Martha O'Connell followed up with Josh Reinke, DPW Director, on an email sent on behalf of Kristy Brooks and KMB requesting this type of pilot program. Mr. Reinke inforni6d Ms. O'Connell that he had discussed the pilot proposal with the DPW staff. Concerns were raisedinotonly for the staffing levels that would be required to carry out the overall pilot, but more specifically for the sorting and disposal of the collected waste materials. Minutes 16 May 2023 KMB Meeting Minutes 16 Mav 2023 Among the concerns mentioned was the dog waste and garbage frequently found by the DPW staff during weekly waste collections from the trash barrels around town. There's nothing to prevent people from disposing of the same types of waste in the proposed recycle barrels. DPW staff would be exposed to these types of garbage and hazardous waste during sorting and disposal. It is understandable that there is some level of health risk exposure to the DPW staff that must be considered in undertaking this type of pilot at this time. Ms. Brooks will continue to pursue opportunities to enter Waste Management's single stream recycling for sorting. On-line Social Media Strateav At the April meeting, Kelly Kemp requested input from committee members on any new ideas for updates to our website. Kelly hopes to steer people from Facebook to our KMB website. Kelly posted a photo of our youngest town cleanup helper/participant, Gabriel, as well as many great photos from the cleanup event. " Mural Maintenance At the April meeting, Kristy Brooks informed the committee about the need to provide some type of coating protection every 10 years on the town mural located on Rte. 106. Approaching the 10 year mark, KMB needs to consider funding a professional inspection of the mural's condition. Neil Rhein indicated the possibility of contacting an art professor at Wheaton College. More discussion is needed on progress at our next meeting. In April, Mike Healey informed the committee about a recycle opportunity for latex paints in Hanover. No updates available at this time. ■ Tuesday, June 13th Next Meeting Date: 13 June 2023 Q 7:00 Meeting Adjourned: 8:58 p.m. Minutes approved on: Secretary signature: KMB Mtg. Minutes 16 May 2023 Page 9 ," �C i � ,_. l t.. � � lU 1. ' -. if J , r r.. .t I :�. ,. - - ; ,. ,. .. :Ili r ._ .. '. f ., • �_ � _. ) 13 _ _ .. �� i 1 � 'i} '.. v i _. .._ i.. 1 ,... ... ) ... � . ,. ,.. � ,. � �'Ci .. � r ',t gym. � ,. .. � ;t?I _� .._ :! r i7 _ .,. � ., i.� c, ,, i-'. _.. .. ..> . .,. _ l