HomeMy WebLinkAboutLibrary Trustees 03/08/2023MANSFIELD PUBLIC LIBRARY
Board of Trustees Meeting, March 8, 2023
Attendance: Nancy Breef-Pilz, Jean Mallon, Deborah Gordy, Kimberly Usselman,
Leonard Epstein and Director Catherine Coyne. The meeting was called to order at 5:35 PM.
Secretary's report. 'The report for February, 2023 was reviewed and approved with minor
corrections. Deborah and Kimberly abstained, not having been at the February meeting.
Treasurer's report. The report for February was reviewed and unanimously approved.
Nancy noted that balances were down last month but still higher for the year.
Correspondence. There was no substantive correspondence but Catherine shared several
"valentines" sent to the library from children.
Librarians reports. The librarians' reports were reviewed and highlights discussed. Nancy
commented that the youth report was especially encouraging. The board discussed use of the
meeting room. The COA routinely has control of the room in the mornings and the library needs to
arrange morning usage in advance. Recently there were about 75 people in the library's teen space,
which was very crowded and shows the significance of the library needing more space. There was
a recommendation for allocating one or two mornings to the library, which could be addressed in
the new strategic plan currently being prepared. Jean suggested a meeting with the COA director to
try to negotiate some meeting room morning availability for the library. Catherine commented that
Director Madrazo is very cooperative with the library and would likely be amenable to such a
proposal.
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OLD BUSINESS '
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Mission and Vision statements. The initial drafts of the two documents - a uVanimously
approved. ��, n — m
Library history and profile. Catherine is continuing work on the librarAPstorW and) o
profile, which will become part of the Town Profile. A few sections need clarifient2h bWaus4of
minor discrepancies. Adding the new policy of eliminating most late fines was suggeste� rn
Catherine noted the library currently has 15,945 active borrowers.
Strategic plan. The focus group meetings have been completed and Barbara Alevras is
preparing a draft.
NEW BUSINESS
Director evaluation. After discussion it was agreed that the process used last year will be
repeated and Jean plans to have forms ready for the April meeting. Debbie noted that seeing
Catherine's self -evaluation would be helpful to ensure the board hasn't overlooked anything.
May meetine. Because of scheduling conflicts the meeting will be May 3d.
Professional development day. Catherine has scheduled a professional development day
for all staff on April 12 from 10:00 to 12:00. The focus is planned to be teen behavior. Trustees are
welcome. The library will open at 1:00 PM.
Next meeting. April 12, 2023, 5:30 PM. The meeting was adjourned at 6:45 PM.
Leonard Epstein
Leonard Epstein, Secretary
The foregoing minutes were approved at the 6dl"" /= ao27 meeting of the Mansfield
Board of Library Trustees.
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