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Home My WebLink AboutKMB 04/11/20230 V. \,M,o f6llyy, � y 1 a 'i "Empowering residents, businesses and government to make Mansfield a greener, cleaner place to live, work and play." KEEP MANSFIELD BEAUTIFUL COMMITTEE` Meeting Minutes Meeting Date: I I April 2023,@ 7:00 pm. Location: MBC Room-Iylansfield Town Hall Attendees: Jeff Ward (Chair), Pat Colbert, Kelly Kemp, Mike Healey, Ana Newell, Martha O'Connell , Absent: Patrick McCue, Janice Wivagg Guests: Kristy Brooks (Regular Guest Participant -Waste Reduction & Recycling Committee), Neil Rhein (BOS) Welcome & Callto Order • Meeting called to order at 7:05 p.m. • Motion to accept minutes from previous meeting of 21 Match 2023 • Minutes approved by committee members in attendance. ' Treasurer's Report Treasurers Report— as of 11 April2023 = >� rr,"�s• .�.a i'" n may. Town Account: $ 12 C 94 C1 U) _j .. PayPal Account: $ 381,99 J7 M v) T1 od Bluestone Bank: $ 3,844.39* v - n wr. LM Net Tot m Account Balances Forwarded at EQY 2022 Town Account: 6,$27.05 PayPal Account: $ 64087 BluestoneBank: 33090 Net Total: Note 1: Ana Newell and Jeff Ward met with Bluestone Bank in early April to review the KMB account activity. Our former treasurer, Mike McCarthy, used this account to transfer PayPal donations. Both Jeff and Ana now have access to the bank's app and the abilityto download bank statements for the KMB account. Aey will continue the practice of transferring PayPal donations to the Bluestone account and are exploring the possibility of opening a KMB checking account at Bluestone so there will be easier access to funds to write checks and to pay/reimburse expenses in the future. Rrealydawn of Tatale by Prooram FV7073 Program Name > Income Expense '' Net Total Cleanup Programs 2022 $1,300.00 $241.55 $1,058.45 Cleanup Programs 2023 0 0 0 Flower Barrels 2022 $585.00 $2,416.14 $1,831.14 Flower Barrels 2023 $3,114.66 0 $3,114.66 Nip Bottle Donations $2,300.00 0 $2 300.00 KMB Administration $5 122.92 $2 319:42 $2 803.32 Mike McCarthy Memorial Fund* $1,898.03 0 $1,898.03 Net Total 1 $21 819.43 1$4,977.11 $16 842.32 *Mike McCarthy Memorial Fund: Error was made in the 21 March 2023 meeting Treasurer's Report indicating funds in the amount of $1,916.04. A PayPal donation of $110.00 was mistakenly recorded twice. In between the March -April meetings, an additionaldonation of $91.99 was received. See adjustments and current account balance below: Total as of March: ^$1916.04 Total add received: $ 91.99 Less PayPal amt. added twice: $ (110.001 Balance as of 11 April meeting: ";8" Town of Mansfield Grant Monies: $2,000.00 (amount not reflected in Net Total in table above) 2023 Nip Bottle Program: Payments are up to, date except for Jodami/Bristol Liquors who paid for 6 months in December 2022. Expect the next 6 month payment in June 2023. Din Stipend Program Monies Nip Stipend Program — An agreement was made by local Mansfield liquor store owners to pay, KMB, and the Mothers Against Drunk Driving (MADD) organizations a $100 monthly stipend (to be split evenly between organizations). Proceeds can be used for cleanup, for educational purposes and to help promote proper disposal of nip bottles: Payments began in July 2022. KMB received approximately $1300 in monies front this program in 2022. Ana Newell was able to locate the original signed agreement and the following financial info on the, payments made by the store owners in 2022: 6/172022 Poo "e'e. West Mansfield Variety Nip Bottle Donation �... $50.00 7/152022 Wines and More Nip Bottle Donation $50.00 7/152022 Austin D ebucas LLC Nip Bottle Donation $50.00 - 8/42022. RNR Li uors Co Ni Bottle Donation : $600.00 8/4/2022 WestMansfeld Vad 14 Binthi Aneti' a 55000 9/12/2022 West Mansfleld Variety Nip Bottle Donation :$50.00 /12/2022 AusfinDebuciaLLC +. Nip Bottle Donation :-.9/122022 Wines and More:<. Nip Bottle Donation 550.00 9/12/1022 Austin DebueasLLC Nip Bottle Donation ,..SS .00 9232022 Wines and More - N1,:BottieDonetion ,' $5M0': 9232022 West Mansfield VarietyN Binir Moation ' ``$5 .00 11/72022 Austin Debucas LLC Nip Bottle Donation 11/72022 Wines and More -' ` Ni Bottle Donation `11172022 WestMansfiieldValle Ni Bottle Donation 1125 11/72022 AustinDebucas LLC Ni Bottle Donation Mtg. Minutes 11 April 2023 11 The committee is aware of a newly proposed MA Better Bottle Bill that covers more types of beverage_ containers. This bill would put a deposit on water bottles, vitamin drinks, nips, and other beverage containers that did not exist when the original MA Bottle Bill was passed. The bill would also increase the current container deposit charge from 50 to 100. Neil Rhein will continue to follow the legislative progress on this proposed bill and keep the committee apprised: Note 2: Committee discussed some' of the pros and cons of setting up KMB as a separate non-profit with 501(c) 3 status. Ana Newell and Jeff Ward are meeting with Town officials on 24 April. One topic of" discussion will be getting a better understanding of why PayPal payments made to KMB cannot go through the Town account. This would help save 'on PayPal transaction fees. Note 3: Suggestion was made to create a KMB Venmo account. This would help increase donations and facilitate payments at events 'suchas Family Fun Night: " Riture'PurchaseslExbonses Th.fnunwina eecrinnonntains information on'some purchases and reimbursements for items'required'by 2023 meeting tt,/sue 3Lelafi•aeerlaneoLs • Annual Appeal Letters: 700 copies • Downtown Flower Barrel Letters: 75 letter copies • 'Thank You' Cards and Envelopes: 100 • Spring Cleanup Flyers; 25 copies • Postage Stamps: stamps for Letters, `Thank You' Notes, etc. Cost pending ' Cost of $559.42 was approved at 21 March 2023 meeting and allowed Pat Colbert to purchase items supplied by Ailegra. [» *g'F•1�,.�nnlfeg;or��eaniYn per' '"> • Gloves: Mike Healey purchased 300 pairs of gloves. Cost not to exceed $600. • Safety Vests: Mike Healy purchased 20 vests. Cost not to exceed $150. • Yellow Trash Bags: Pat Colbert received 2K bags from DPW for cleanups. No cost to KMB. • ' T-Shirts for Spring Cleanup: Pat Colbertpurchased 500 new t-shirts. Cost incurred `was $3,300. Pat Colbert submitted invoice to Ana Newell so reimbursement can be facilitated. • Spring and Fall Litter Sweep Banners: Need 2 hanging banners for Rte. 106 to advertise future cleanup events. Existing banner is being used for this spring cleanup and is hanging on Rte. 106.'Cost of new barriers not to exceed $1,200. Pat Colbert is working with John at Bay State Envelope on banner design. • Flower Barrels: Purchase up to 20 new plastic wine barrels Mfor the downtown plants. Cost not to exceed $500. Mike Healey will make purchase. • "Flags for Downtown Flower Barrels: `'Purchase new'flags for the downtown flower barrels. Cost not to exceed $200.' Janice Wivagg will make purchase; • Watering Calls'for Downtown Flower Barrels with KMB Branding: Purchase 80 watering cans for sponsors of downtown flower barrels. Cost not to exceed $1,000. Janice Wivagg made purchase. • 'KMB Supporter' e 100 Decals: Purchase KMB sponsor decals. Cost not d . Colbert work* exceed $�50Pat dlb - - I I 11� I I . . : 4 mg with Karen Reardon to design. • P : aluted Trash Bar I rels: Need I at least, io,barrets t I o I replace I some in I disrepair I around downtown Mansfi . eld. I School returned 4 barrels from school complex as I new barrels were purchased. DPW Is , upplied 5 barrels to Mike -"some with rust. Mike Healey has 2 barrels primed at Fruit St. and 2 waiting to be prared. • 'Primer Paint for Painted Trash Barrels: Purchase two gallons of colored primers. Cost not to exceed $150. Mike Healey will purchase primer. • tPhotographer: Cost TBD: • Sponsor Wall: Purchase or make some type of a structure with a possible replacem . ent graphic option available for changing info. Design and cost TBD. • Sponsor Lawn Signs for Spring Cleanup: Purchase signs similar to,the 'No Litter; signs to list key program sponsors. Cost TBD. New ITq Litter' Signs: Purchase new signs to replace the old signs. Number and cost TBD. In, 11 - Z I Purchase I. � I " . :1 r , F Posters for Adopt -a Street: Pure aseposterstouseatSpriq -S ree h " � 1, 1 d g/Fall Cleanups an Family Fun Night. Cost TBD. • Recycle Bins for memorial,Park, and Athletic Fields: Bin� may - 1 i - : through ' '14,11 1 . 14". I 1 DPW I I I I y be aquired through grant monies., p a9lion to purchase taken at this time. DPW needs to be contacted about emptying bins and ri6yck plan. Item Z Urknf v �L o 60 KMB Tent -p I Grabbers 200 Green Reusable Trash Bags, 300 KMB Brochures 250 Mu 36 Water Bottles 90 Hanging Banner I existing Tables 2 four foot tables Fundraising i. F ndraising'Letter The KMB annual fundraising letters were mailed out on 17 Match 2023. Donations are coming in and Ana Newell will create a spreadsheet on the Google drive, to track thedonation, amounts and sponsors. All tQvIB. board members should have access to the Google drive so, everyone can easily access iRformation when needed. Proposed Donation Leve ls` Platinum ($2,500 - $5,0.00) Gold ($1,000 - $2,499) Silver ($500 - $999) Bronze ($100 - $499) Nil%j, A spreadsheet will, be created and a copy placed on, the Google drive to tr Note 2: Agenda item for next meeting: Donation "Thank You" notes will be deve made to create a personalized letter that can be sent from the bmiid�to sponsors w] to check stationary repirements for notes and letters. Jmuce*ivagg volunteered "Thank You! 'notes. Suggestion was made to create "template text, that can be us I was Need ton KMB Mtg. Minutes 11 April 2023 2. . ton & Shoo Grant Monies Stop & Shoo Undate: Mike Healy made some incredible progress in obtaining funds from Stop & Shop's sustainability partner, Restore. The Restore program will support the KMB Spring Cleanup campaign at the $3000.00 sponsorship level! The Mansfield Stop & Shop store will also recruit a team of volunteers for the April 29th clean-up event. 3. Other Donations Ana Newell informed the committee that donations to KMB from The Red Dog Inn in West Mansfield ($1000) and The Arts & Soul Tattoo business on Chauncy Street ($500) were received. Donations pledged,by Bluestone Bank and: Rockland: Trust have not yet been received. Current cleanup related donations received to date:<$2,080. Target will only donate to non -profits designated as anofficial 501 (c)3;organization. Jeff Ward is following up with Target to determine how donated; funds can be filtered to KMB. 4. Michael McCarthy Memorial Donations Mike's'fainily provided the option of a KMB donation in lieu offlowers. Balance in the Mike McCarthy Memorial Fund: $1,898A3.'Additional donations received will be reflected in future 'meeting minutes. No determination to date on how funds will be used by KMB to memorialize Mike. Onaoina Prourams Great Mansfield Clean -Up 2023 2023 Spring Cleanup Punch List ❑. Pre -cleanup Zoom call will be setup for 20 April at 6;00 p.m. d Event application for South Common was completed and submitted, ❑ Neil Rhein tracking on-line participant registrations — 522 to date. Extend registrations on-line until 19 April ❑ Event announcement banner was hung on Rte. 106 , ❑ Precinct maps for Precinct Captains and South Common were ordered by Ana Newell, Maps will be distributed to Precinct Captains as wallas digital copies, ❑ T-Shirts were ordered (500 shirts) by Pat Colbert. Pat will organize shirt sizes and distribute to Precinct Captains before event along with other supplies 0 Sponsor recognition plans still need to be finalized • Pizza by Cousins is being ordered by Jeff Ward. Suggest 11:00 delivery,time„ Cost,approx, $3Q0 DiSmall water bottles will be purchased by Mike Healey - r ❑ Who will purchase paper goods? Plates, napkins, table cloths, etc. ❑ Snacks at BJ's will be purchased by Kelley Kemp and Kristy Brooks " ❑ Organize South Common set-up (Pat, Kelly, Patrick,' Martha; Mike). Tables,;chairs, posters, KMB stuff, brochures - ❑ Information table would be staffed by Neil Rhein ❑ Coordination of unloading trash and placement and people returning grabbers at Town Hall ❑ Late registration setup. Pat Colbert will be lead person with Patrick'assisting' ❑ Activities/Lawn Games to be worked on by Janice Wivagg and Kelly Kemp. Check library for large game availability as well as Parks & Rao office i ' _� ' ❑ Entertainment includes music for gazebo. Town has sound system that can be set up. Neil Rhein has playlist, BOSE i , ❑ Coordinate with DPW on parking, trash routes and trash pickup 0 "Coordinate with MEMA osehecking large groups cleaning in high traffic areas KMB Meeting Minutes 11'Al ❑ Check with DPW on placement of extra trash barrels at the Common for event 0 Bring "Litter Free Zone" signage to Common ❑ Ph9to8,0,f Cleanup event for social media'. Trash Can Be Beautiful Program Painted Barrels At the January meeting,, Kelly Kemp suggested bringing back the tPainted iBarrel Event that was held many years ago (20 10) At the old DPW facility, The town provided paint and other, supplies at that tirde1bt the community event. It was suggested that KMB could use the funds recently donated by the Elks to provide the paint and supplies to participants/groups if we are able to hold this event in 2023 at the new DPW facility on East Street. We would need about 20 barrels to pull off this type of event and have 9 barrels in inventory,at this time. Mike Healey primed 2 of 4 barrels at Fruit St. sent back from schools. t ; , ti - Note: Mr. Dumas was supportive of this type of community event. Kelly Kemp was to reach out to Josh Reinke and inquire about possible DPW support for an event of this type. A,covered location is needed in case of inclement weather. No action to move forward with this event ideamas taken,to,date. Revisit item after cleanup. 1>, ;p" Martha O'Connell reached out again to Derek Harding at MRS about potentially involving art students in barrel painting. Offensive Trash Sites and 'Litter Free Zone' Signage There are several sites in town that are frequent trash eyesores and require constant clean-up vigilance. These include: School Street, Maple Street, Francis Street, and Oakland Street. TUickers' trash on Oaklind Street is especially offensive. Mike Healey will inventory available signs and determine number of new replacement signs needed for future deployment. Flower Barrel Program it There are iOJ flower barre Is ordered f6i the dowtubwat area for the 2023 01709'fain to date. Planting of the spring Pansies will begin mid -April. Pat Colbert will coordinate barrel placements with Tracey Whalen at DPW. Pat Colbert and Kelly Kemp solicited commitments from downtown business owners on plants and pricing. They set goals to receive payment in advance of planting by early April. Pat Colbert and Kelly Kemp visited downtown businesses and have collected $3k in payments to date. They will send reminder to those who have not paid. The PayPaI option was helpful in collecting, flower barrel payments. Cost of setting up a flower barrel is $60-$70. The on -going maintenance required duringthe growing season is time-consuming. Some ideas listed below were proposed at the February meeting to helpiremedy the efforts required by maintenance activities: • Purchase a water buffalo —nopr9gressto date, • Get barrel watering on a, weekly schedule to help ,solicit volunteers , • Use local landscape company to help with watering needs 'Ito • Approach BOS to request more grant monies to help support program maintenance • Tap into the Senior Work Program to solicit help with plant watering Watering cans will be distributed before Angel Begonias are planiteij,and the cans will b ' a,' s ' t ored at Fruit St. until that time. Decals for participants still need to be designed and purchased. Minutes 11 April 2023 Ana Newell indicated at the March meeting that there were 4 l5otential I AaS sites available f6r adoption: GM&` Station Dealer's vet's memorial site on Rte. 106, Happy Hollow site on N Main St., Mary ponies former garden site near School St. and Old Elm St. in West Mansfield, and the Elks building Site on N Main St. The Devine memorial site at the 106 embankment will no longer be maintained by Steve Smith who retired from DPW. Suggestion was made by Mike Healey to get a volunteer group to do a cleanup in front of the Elks building, Ana Newell is planning on collaborating with the Elks on a design. Good news — the AaS garden site at Old Elm St. was adopted by the Mansfield Elks and the Happy Hollow site on N Main, St, was adopted by the Jo§hi Family, Ana, also, recently, worked with Andy Littig and the DPW team to get some ofoe unwanted plants removed from the,Happy.Hojlpw, site to promote a fresh start. Ana is coordinating spring mulching of the AaS sites with Josh Reinke, Other Potential Adopt -a -Spot sites for adoption:. I ' i ,, I I A; • The small triangular site on Fruit Street on the wayto the.ManisheldAirport • Site on Hope Street after Rte. 106 near� the e Chocolate Faict6ty where the road bears to left AaS site information as of Match 2023: Site Rea voralbleOrzanladon Contact Name Libmr Entrance Presenlato Lands o Cornpag Peter Presentato -Bike Path Enhance onFruit St. Village Green Landscaw 77 Mark Qrsbornc Old Elm St Garden Mansfield Elks Shaun DeBold EftkLms Ana collaborating with the Elks East Mansfield Sign Gueffird Landscaping Kyle Guerrini The Garden Lady Anallowell Fulton's Pond Stone Fandly of Matthew C. McCue Linda Mercier-janssin Wrixon Garden ii ;The Garden Larly Stephanie Hooper Island at Willow St. Jeff Ward Family Jeff Ward , West Mansfield Sign Todd Richardson Todd Richardson Fultorfs Pond near West Mike Healy & Rick Mike Healey `TBD' Regal Tree Kim Happy Hollow Joshillarnily AkankshaDlwanJoshi Mary Dalton Manuals Squaw VcVs Memorial Mary Dalton Devine Square VcVs Memorial 11 i TBD GMC Dealer Veft Site AdalaLza-&&d 7-77, The committee pointed out an issue with the program link on the town's website at the March meeting. KMB's link was not working properly and committee members were encouraged to go on the website and recommend any changes. Contact Nancy Griffin for any changes needed to the town's website. Chris Linko originally created the Adopt -a Street link. KMB hopes to use this platform and promote it at GMC,:,Fall Litter Sweep and Family Fun Night. on MW. IVU Additional Projects/ Initiatives On/Off Ramps —No discussion to report. Adopt -a -Highway Samsonite volunteers are set to perform a clean-up from Foxboro line to School Street on 25'April-Earth'DAY. ' Jeff Brown is the Samsonite contact. Neil Rhein reminded committee that Easton is nadoing a cleanup'event ibis spring. Aroma' Joe's opened'on Rte. 106 in Easton and maybe interested in participating in mr Mansf eld'eleanup. Neil Rhein attended"the MA Recycle Conference and met the manager of Xfitdty Center. '11" f°No Litter Zone" Sims - No new activity to report. Mike Healy will `inventory couditioul of signs and order' replacements if needed sosigns can tie deployed as soon as vYeather permits. � Miscellaneous Discussion Items Recvchne Containers Suggestion was made by Kristy Brooks at the January KMB meeting to have KMB sponsor a type of recycle container that would be used specifically for plastic bottle disposal at our town fields (i.e. the soccer fields or Memorial Park). This could be a type of pilot program for future bottle recycling efforts. Historical information note received from Mr. Rhein; Many years ago. KMB secured some plastic recycling bins that were placed out at Memorial Park, at the playgrounds, and the basketball court. Over the years, these bins disappeared or it is possible that DPW never put them out. Eventually,the recycling effort at Memorial Park faded. The blue metal bins referred to were the result of a grant received from Keep America Beautiful and Coca-Cola or Pepsi Co, That. program is an annual grant program and KMB could apply again and perhaps get more bins. The biggest challenge seen over the years's getting DPW to put the bins out and empty them. There's some doubt as to whether the items in the bin will actually be recycled. Follow-up is required with DPW. Question: How would the plastic bottles be sorted and disposed of by DPW? vn-une nomat tviema Drra>•eav Kelly Kemp is requesting input from members on ideas or updates to website information. Kelly hopes to steer people from Facebook to our KMB website. Kelly will post a photo dour youngest town cleanup, helper/participant. Plan is to provide Gabriel with some type of acknowledgment at the April cleanup picnic. Suggestions for media ideas/updates,; • Photos of KMB events • Solicit a volunteer to help with flower barrel watering • Social media `shout outs" Mural Maintenance Kristy Brooks informed the committee about the need to provide some, type of coating protection every 10 years on the town mural on Rte. 106. Approaching the 10 year mark now and we need to consider funding a professional inspection of the mural's condition. Neil Rhein indicated the possibility of contacting an art professor at Wheaton College. More discussion is needed at our next meeting after the cleanup event. Latex Paint Recycle OUDortunity Mike Healey informed the committee about a recycle opportunity for latex paintsiin Hanover: He will gather details to share at meeting after cleanup event. Minutes 11 April 2023 KMB Meeting Minutes 11 April 2023 • Tuesday, May 16th • Tuesday, June 13th Next Meeting Date: 16 May 2023 Q 7:00 p.m. Meeting Adiourned: ! Minutes approved on Secretary signature: KMB Mtg. Minutes 11 April 2023 Page 9 I