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HomeMy WebLinkAbout250th Comm. 04/12/2023250111 Celebration Co"Irnittee Meeting Minutes of April 12, 2023 Present: Kevin Dumas, Teresa Murphy, Lou Andrews, Elv�'�{{��jj ## � �Donald, Linda McCabe, Kevin McNatt, Susan Feely, Matthew Coo ,.V1 dT usac 1coleBurch Not Present: Catherine Coyne, Caitlin Barrows, and Robin 4i1@J RAY I I A, II: 3b Guest: Nancy Griffin, Executive Assistant to the Town Manager P'iA'tJSr 1Cl.D 1. Open meeting Mh.S`vACHUSETTS Mr. Dumas called the meeting to order at 6:31 pm. Being the first meeting of this committee, there was no; Chairperson in place so Mr. Dumas opened the meeting and offered an overview. 2. Overview by Town Manager Mr. Dumas provided an overview of the Committee's objectives by sharing the Committee's charge that was given by the Select Board. This set the stage for the expectations of the Committee and the Celebration. He stated, in a wide view, the overall expectations that he and the Select Board have for this celebration and gave some examples of possible events and activities that were shared at a recent Select Board meeting. He communicated that efforts should focus on planning with a goal of having a schedule of events and objectives to be accomplished by January of 2025. 3. Introduction of members present Mr. Dumas asked the members who were present to each introduce themselves and share why serving the community on this committee is important to them. Everyone who was present took the opportunity to tell the group a little about themselves and why they wanted to be part of this historic milestone in the community. 4. Committee organization of roles (Chair, Vice Chair and Clerk) Ms. Burch asked if the Committee could be given a description of each position. Ms. Griffin gave a short review of the basic responsibilities for Chair, Vice Chair, and Clerk of the Committee:'` Being a new group, no one was immediately willing to offer to serve. Ms. Griffin recommended that they move this item to the end of the agenda to give everyone some time to think about the positions. The vote was taken out of order. See later in the agenda order. 5. Brainstorming of events and ideas to Include in the celebration Mr. Dumas asked Ms. Griffin to offer the group some parameters for consideration as they start to plan. Ms. Griffin offered that there are three things to keep in mind as they set out to plan the 250" Celebration. First, she set the expectation for quality by stating that it is more important to plan a few events of quality than It is to plan an abundance of less successful events. She mentioned that although there are only 12 members on this committee, they could certainly reach but to local' organizations and others, such as the Mansfield Public Library to support the committee's goals.' Ms. Griffin also asked the group to keep budget limitations in mind as they plan, and for them to be mindful that fundraising would have to be a priority as they choose which events to move forward. Lastly, she asked the group to realistically consider what they each wanted to be responsible for. 250'" Celebration Committee meeting minutes April 1.2. 2023 Minutes taken by Nancy Grifrir 25011 Celebration Committee Meeting Minutes of April 12, 2023 She asked the group to come up with as many good ideas as possible, but also, to keep in mind that it is the people on the Committee who must spearhead the execution of each part of the celebration. , Mr. Andrews kicked off the brainstorming of ideas by giving the group an overview of the 20& celebration which took place in 1975. This reflection roused the committee to bounce possible event and fundraising ideas off each other with everyone contributing suggestions. Many possible ideas were offered for consideration, including a parade, historical tours, a formal ball, throwback sporting events, reunions, fireworks, and a speaker series highlighting people, events, and topics of significance to Mansfield that have occurred over the past 250 years. It was discussed that the civic organizations in town will be asked to support and contribute to the execution of events. 6. Categorize events into subcommittees or groups Following a lengthy discussion about possible activities and events that could be considered for the 250th Celebration, Mr. Dumas asked the Committee to keep in mind that while the members of the Committee will be responsible for choosing and executing the events, subcommittees could be formed to support the Committee members. He added, the subcommittees could meet outside of the regular Celebration Committee meeting nights, but that the members of this Committee would be responsible for bringing back regular updates to the Celebration Committee. Ms. Cusack left the meeting at 7:45 pm 7. Discussion and establish a broad timeline and future meeting schedule Mr. Dumas recommended that the Committee make a goal of meeting once per month going forward. They agreed that the next meeting would take place on Wednesday, May 101h at 6:30pm at town Hall. 4. Committee organization of roles (Chair, Vice Chair and Clerk) —Taken out of order (see above). Mr. Dumas asked for nominations for Chair of the Committee. Mr. Andrews nominated Robert MacDonald to serve as Chair of the 250th Celebration Committee. After a short discussion between Ms. McCabe and Mr. MacDonald, Mr. Andrews made a motion to appoint Robert MacDonald as Chair. Motion: To appoint Robert MacDonald Chair of the 250"Celebration Committee. Passes:10:0 (Mr. Andrews, Ms. Murphy) Motion: To appoint Linda McCabe Vice Chair of the 2501h Celebration Committee. Passes:10:0 (Mr. Andrews, Ms. Murphy) Mr. Dumas asked if anyone was interested in serving as Clerk. He asked Ms. Feely if she might be interested. She indicated that she would be willing. Motion: To appoint Susan Feely Clerk of the 2501h Celebration Committee. Passes:10:0 (Mr. Dumas, Ms. Murphy) 250" Celebration Committee meeting minutes April 12, 2023 Minutes taken by Nancy Griffin 25011' Celebration Committee Meeting Minutes of April 12, 2023 B. Other items not known 48 hours in advance There were no items. 9. Adjourn Motion: To adjourn the April 12, 2023 meeting of the 250th Celebration Committee at 7:50 PM. (Lou Andrews, Teresa Murphy) Passes 10:0 6- -1 fr ' z-*-3 Susan Feely, Committee 250th Celebration Committee rneeting minutes April 12, 2023 Minutes taken by Nancy Gr'if0n Mansfield Bicentennial Events 1975 (In no special order, may be incomplete) Incorporation Day Events (August 23'd) • Muster on the South Common • Speclal stamped commemorative envelopes postmarked on day • Road race • Kids events o Egg throwing contest o Frisbee throwing contest o Pie eating contest o Three-legged race o Trophy awards o Wheel barrel race • Large bicentennial ice cream cake Ham and Bean Supper (under large tent) County Fair at Memorial Patk_(under large tent) • Band • Beer • Cotton candy • Hot dogs & hamburgers • Library book sale • Pickles • Tee-shirts Bicentennial Bail (indoor venue) • Auction • Awards • Buffet dinner • Dance band • Dancing Air show (May 111) • Fly in • Blimps • Parachute jump and sky divers Parade (May 1o's & lit') Parking at Industrial park with fee shuttle buses • 46+ organization floats • 50+ marching bands & drill teams ** • 60+ police and fire vehicles from area towns • Antique vehicles/funny cars Bid6fitefifilal Belles • Brothers of the Brush • Chinese dragon • DPW vehicles • Edaville RR horse drawn trolley car • Sherman/Jackson hme drawn hearse • Politicians • Regional Colonial militias* Bicentennial Play titled "Sing Out Sweet Land" Fisher -Richardson House open house Special commemorative plates, pins, Frisbees, envelopes for sale Slogan and logo contest L.FAndrews81812022 1. Colonial Navy Militia of Fall River 2. Fairhaven militia group 3. Fourth Old Dartmouth Militia of Fairhaven 4. Lexington Minutemen 5. and others ($1000 in cash prizes) 1. 40 and 8 Legionnaires Group 2. Blue Belle Highlanders Bagpipe Band of Saugus 3. Brigadettes Drill Team of Walpole 4. Crazy Clown Band of Dedham 5. Crusaders Drum and Bugle Corps of Boston 6. Dukes of Marlboro Drum and Bugle Corps 7.Fourth Battalion Company of Mass 8. Gloucester ROTC Band, St. Francis Sancians Drum and Bugle Corps of Weymouth 9. Holy Family Defenders Drum and Bugle Corps of Rockland 10. Imperials of Pembroke Drum and Bugle Corps 11. Lt. Norman Prince Drum and Bugle • Corps of Melrose, St. Joseph's Jr. 12. Norwood Debonairs Drum and Bugle Corps 13. Rangerettes Drill Team of Franklin 14. Renegades drum and Bugle Corps of Quincy and the Holy Name Band of West Roxbury 15. Socialites Drum and Bugle Corps of Saugus 16. Sr. Bands of Medway 17. St. John's Drill Team of Cambridge 18. St. Agnes Jr. and Sr. Bands of Arlington 19. St. Anthony's Drum and Bugle Corps of Everett 20. St. Patricks' Drill Team of Stoneham 21. State Champion American Legion Band of Canton 22. and others LIST OF MANSFIELD ORGANIZATIONS From Lou Andrews American Legion Chamber of Commerce COA — Council on Aging DAR — Daughters of the American Revolution DBA — Downtown Business Association Elks Club Fish and Game Garden Club KMB — Keep Mansfield Beautiful Mass Arts Center MHS — Mansfield High School MSF — Mansfield Scholarship Foundation? NRT — Natural Resources Trust Rotary Club Scouts VFW Westside Women of Today Mansfield 2501h Anniversary Brainstorming Ideas $MONEY$ 1) Slogan/Logo Design a. Contest 2) Parade Committee a. Alumni Band 3) StoryCorps 4) Multi -year Class Reunion 5) Incorporation Day (Aug. 23, 2025) a. Video of'75 6) Music Series 7) Restaurant/Pub Crawl 8) Ball/Gala - Big Band 9) Trolley Tours a. Architectural Tours of Downtown 10) Conservation Tours a. Natural Resources Trust involvement (NRT) b. Guided Hikes? 11) Air Show/Fly-in a. Hot air balloons Groups? 12) Sports a. Speakers?