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HomeMy WebLinkAboutSelect Board 04/19/2023Select Board Meeting Minutes April 19, 2023 Present: Mr. Michael Trowbridge, Chair; Mr. Frank DelVecchipat da'l ( rl I ierk; Mr. Jess Aptowitz and Ms. Diana Bren were present in Meeting Room 3 A/B at Town evin D a Awn Manager and Mr. Barry LaCasse were also present. 2023 HAY -Li A I . 11 1. Call To Order Select Board Meeting -Pledge of Allegiance MANSFIELD Mr. Michael Trowbridge, Chair called the meeting to order at present to state the pledge of allegiance. He then asked for those present to pause for a moment of silence for a long-time school teacher Mr. Robert Lo Bello who passed away on March 24th. He then reminded everyone that the meeting was being broadcast live and taped for future broadcast on Mansfield Cable. 2. Town Manager's Report Select Board Questions and Comments on Town Manager's Report Mr. Dumas began his report stating that a Chief Assessor has been hired and her name is Ann McCarthy and she will begin employment on May 11t. Mr. Dumas further noted that Ms. McCarthy comes from the Town of Wrentham. Mr. Dumas then provided an update to staffing in the Fire Department due to Captain Goyette's retirement on July 15t. Lieutenant Eric Dufort of Group 2 will become the EMS Officer and Fire Fighter Ryan Brousseau will be promoted to Lieutenant of Group 2. Mr. Dumas continued his report providing an update on the road construction projects and noted that the information is posted on the Towns website. He then stated that the TOD Zoning discussion continues and noted that the Planning Board was meeting tonight at 7PM. Mr. Dumas then stated that the grant request for the Albertini Wells PFAS project that he put forward with Representative Auchincloss was not selected, however there will be opportunity to apply to the State Revolving Fund (SRF) for the project. He added that project costs were factored in to the water rate presentation from last week should there not be grant opportunities that the Town receives. Mr. Dumas stated hat he was working on an Intermunicipal Agreement (IMA) with Norton for water and he will then work on with the Town of Easton and North Attleboro which have never been done. Mr. Dumas continued his report and stated that the Fire Station sale is in the hands of the lender and the Municipal Building Committee (MBC) is continuing the work on the design of the 50 West Street project. Mr. Dumas stated that the 250tn Celebration meeting met and it is a well-rounded group that is going to plan a great celebration. He stated that their next meeting is scheduled for May 10th and the Diversity, Equity and Inclusion Committee will be meeting virtually on May 4th. Lastly, Mr. Dumas provided an update on the upgrades for Harry B Chace Jr. Place, Green Communities and the petition for the new alcohol license at 30 Reservoir Street. Mr. DelVecchio stated that now that the street paving schedule is out, we will begin to hear how the schedule is wrong and different streets should have a higher priority and the Town does not put enough money into the roads. Mr. Dumas responded that Mr. Reinke will be doing an update to the road inventory plan where an independent company does a full inventory of the roads in Mansfield and ranks them from best to worst. This year Brown Avenue and Brown Terrace which are off of Plain Street are slated to be reconstructed. They were both slated last year, however it needed extensive drainage work so it is planned for this year. Mr. Dumas stated that the Town only receives about $730,000 from Chapter 90 funding for roads and the budget includes $2 million annually in addition to fund road construction projects. Mr. Aptowitz commented that it's important to note that the pavement management study that is done is by an independent company and although you may think your road is particularly bad it may not be according to the study. Ms. Bren thanked Mr. Dumas for the explanation and the education and information that comes with these updates. She stated that the second newsletter came out and asked if there has been any feedback. Mr. Dumas responding that there was one email to him that was appreciative. Mr. Rhein asked how many people are subscribed to receiving the newsletter. He stated that maybe it can be on the cable scroll and Ms. Bren asked if printed copies have been sent to the COA and Library and Mr. Dumas responded that Ms. Griffin will be getting Select Board Meeting Minutes April 19, 2023 printed copies and working with MIS to see how many people are subscribed to the newsletter. Mr. Trowbridge asked if there could be some speed signs on Williams Street. Mr. Trowbridge then asked if Mr. Wayne Smith's issue with not receiving notifications was resolved. Mr. Dumas stated that he did speak with MIS and there is a special window that comes up when the Clerk's office posts an agenda and it is being looked into further to try and resolve. 3. Resident Questions and Comments Ms. Maureen Doherty of 3 Darby Drive came forward and thanked Mr. Aptowitz and Mr. DelVecchio for their years of service. Ms. Doherty asked what the Fire Station was going to be and Mr. Trowbridge responded that it was going to be a restaurant. Ms. Doherty said she was glad to hear that chip sealing was not being used this year because she has lots of problems on her street because of it. Ms. Doherty then questioned the wording of the executive session that was on the agenda. She what the session was in regards to and Mr. Trowbridge responded that it was in regards to the Town Manager to discuss giving him an increase or extension on his contract or leave it as it is. She cited Open Meeting Law and that it should specify which collective bargaining unit or what position is being discussed. Mr. Trowbridge stated that the wording was reviewed by Town Counsel and stated that he will review with Counsel and move the item to the May 31d agenda. Ms. Doherty stated she was looking out for the Town. 4. Discussion and Consideration to Approve the Revised Animal Control Officer (ACO)/Animal Inspector Job Description Mr. Dumas stated that the job description needed being revised and with the current ACO retiring in July the Deputy Chief worked with Human Resources to complete the job description. The Select Board members had a few questions and items they want changed. There were no motions made and the Chair asked for this to be added to next agenda. 5. Consideration of 2023 of Commercial Parking Lot License Renewal for Foundry Street, LLC located at One Foundry Street Motion: To approve the 2023 Commercial Parking Lot License Renewal for Foundry Street, LLC located at One Foundry Street. (Rhein/Aptowitz) Passes 5:0 6. Consideration of 2023 of Commercial Parking Lot License Renewal for Rumford LLC, located at 875 South Main Street Motion: To approve the 2023 Commercial Parking Lot License Renewal for Rumford LLC located at 875 South Main Street. (Rhein/Aptowitz) Passes 5:0 7. Consideration of 2023 of Commercial Parking Lot License Renewal for Mansfield Parking LLC, located at 75 Chauncy Street Motion: To approve the 2023 Commercial Parking Lot License Renewal for Mansfield Parking LLC, located at 75 Chauncy Street. (Rhein/Aptowitz) Passes 5:0 8. Discussion of Town Manager's Evaluation Summary of Evaluation Scores for Town Manager Rhein DelVecchio Trowbridge Aptowitz Bren Average of All Select Board Members Decision Making 4 3 4 4 3 3.6 Interaction 4 4 4 4 4 4 Motivates Others 4 4 5 4 3 4 Identifies & Resolves Problems 4 4 4 4 3 3.8 Planning 1 5 4 5 5 4 4.6 Financial& Budgetary Oversigh 4 4 4 4 4 4 Asset Management 1 5 1 4 5 4 1 3 1 4.2 Select Board Meeting Minutes April 19, 2023 Management Effectiveness 4 3 4 4 3 3.6 Employee Relationships 4 4 4 4 3 3.8 Administration 4 4 4 4 3 3.8 Innovation and Change 5 5 4 4 3 4.2 Knowledge 5 5 5 5 4 4.8 Organizational Relationships 4 4 4 4 4 4 Leadership Qualities 4 4 4 4 4 4 Organization 4 4 4 4 4 4 Total Avera 4.27 4.00 4.27 4.13 3.4. +S:it3. The Select Board members each verbally read their scores as noted above and shared some overall thoughts of Mr. Dumas's job performance. 9. Select Board Member Committee and Liaison Updates Mr. Aptowitz, Mr. DelVecchio and Mr. Rhein had no update. Ms. Bren noted that Parks and Rec continues to release their summer programming and Cable Access does have meetings on their Government Channel. Mr. Trowbridge commented that CIP met and their second session is next week. 10. Resident Questions and Comments There were no resident questions or comments. 11. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. A. Vote to Approve Meeting Minutes: • April 5, 2023 B. Vote to Approve Warrants: • Town Vendor Warrant No. 23041T in the amount of $969,146.21 • Electric Vendor Warrant No. 23041E in the amount of $3,098,264.50 • School Vendor Warrant No. 23041S in the amount of $8,994.48 • Town Vendor Warrant No. 23042T in the amount of $683,078.18 • Electric Vendor Warrant No. 23042E in the amount of $195,163.98 • School Vendor Warrant No. 23042S in the amount of $649,804.56 C. Consideration of Permits and Licenses: • Consideration of Special Events Application for Mansfield Pride event on June 8, 2023 Consideration of Special Events Application for Juneteenth Commemoration event on June 20, 2023 • Consideration of Special Events Application for Boy Scout Troop 17 event on June24, 2023 Motion: To approve the consent agenda. (Rhein/Aptowitz) Passes 5:0 12. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 23041PT in the amount of $386,769.02 Motion: To approve Town Payroll/Town Medicaid Payroll 23041PT in the amount of $386,769.02. (Rhein/Aptowitz) Passes 5:0 • Town Deductions Vendor Payroll 23041TV in the amount of $126,026.57 Motion: To approve Town Deductions Vendor Payroll 23041TV in the amount of $126,026.57. (Rhein/Aptowitz) Passes 5:0 • School Payroll/School Medicaid Payroll 23041PS in the amount of $1,867,518.50 Motion: To approve School Payroll/School Medicaid Payroll 23041PS in the amount of $1,867,518.50. (Rhein/Aptowitz) Passes 4:0:1(Trowbridge Abstained) Select Board Meeting Minutes April 19, 2023 • School Deductions Vendor Payroll 23041SV in the amount of $595,582.45 Motion: To approve School Deductions Vendor Payroll 23041SV in the amount of $595,582.45. (Rhein/Aptowitz) Passes 5:0 • Town Payroll/Town Medicaid Payroll 23042PT in the amount of $416,772.70 Motion: To approve Town Payroll/Town Medicaid Payroll 23042PT in the amount of $416,772.70. (Rhein/Aptowitz) Passes 5:0 • Town Deductions Vendor Payroll 23042TV in the amount of $152,341.87 Motion: To approve Town Deductions Vendor Payroll 23042TV in the amount of $152,341.87. (Rhein/Aptowitz) Passes 5:0 13. Correspondence • Notice from Comcast of Programming Change • Notice from TGI Fridays of Manager Change Mr. Rhein read a summary of the above correspondence items. Mr. Trowbridge stated an email with budget questions was received from Brian Eagle and the majority of the questions were answered or will be flushed out and addressed at the May 31 Select Board meeting. 14. Select Board Member's Comments and Questions Ms. Bren stated that it was great to see banners across Route 106 and see fun events happening again. She stated that she hopes everyone is enjoying the April school vacation. Mr. Aptowitz asked if the May 31 meeting will be a regular meeting or just focusing on the budget. Mr. Trowbridge stated it would be budget focused and the ACO job description. Mr. Dumas further noted there will be a presentation and then residents can ask questions. Mr. DelVecchio commented that Town Meeting is in June and the budget process starts early on at the Budget Subcommittee meetings. He then thanked Ms. Doherty for her kind words. Mr. Rhein stated that Light Commissioners passed a rate cut effective June 151, but noted the rates are subject to change depending on what is going on in the energy market. He then stated that the Town Election is on May 9th and to learn about the six candidates. He stated there was a forum on Mansfield Cable so residents can watch this and make an informed decision. Mr. Rhein asked if the Town could share that recording and Mr. Dumas noted that the Town can only promote the election. He then thanked volunteers for putting out the flower barrels in the Downtown and DPW for their assistance. Mr. Trowbridge agreed that they are beautiful and is always happy to see them out. 15. Any items not anticipated by the Chair 48 hours prior to this meeting There were no items. 16. Enter into Executive Session and Not Return to Open Session under Exemption No. 2, M.G.L. Chapter 30A, Section 21- a.) To discuss strategy sessions in preparation for negotiations with non -union personnel or to conduct collective bargaining sessions or contract negotiations with non -union personnel. b.) Approve Executive Session Meeting Minutes of May 4, 2022 and July 6, 2022 Due to the question raised during Resident Questions and Comments the Board adjourned the meeting and did not go into executive session. Motion: To adjourn the April 19, 2023 Select Board meeting at 6:47PM. (Aptowitz/Bren) Passes 5:0 Sig ature Minutes prepared by Carrie Champagne S 3AS Date Select Board Meeting Minutes April 19, 2023