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Home My WebLink AboutKMB 03/21/2023TOWN CUR S�OFFICE 2023 APR 13 P 12: 12 U 'A4U a.,:F 31 Aunrut .LLnuna Mi ),NSFIELD MA MCIHOSETTS "Empowering residents, businesses and government to make Maa••sfield,agreener, cleaner place to live, work and play," r KEEP MANSFIELD BEAUTIFUL COMMITTEE Meeting Minutes ` Attendees: Jeff Ward (6hair), Pat Colbert, Janice Wivagg, Kelly Kemp, Mike Healey, Patrick McCue, Ana Newell Absent: Martha O'Connell Guests: Kristy Brooks (Regular Guest Participant•Waste Reduction & Recycling Committee), Neil Rhein (BOS) • _Meeting callgd to order at 7:00 O.M. • Motion to accept minutes from previousmeeting of 21 February 2023 • Minutes approved by committee members in attendance. Treasurer's Repo Treasurers Report — as of 20 March 2023 Town account: $ 9,345.94 (reconciled with Town #'a) Mural account: $ 1,687.36 (reconciled with Town #'a) PayPal account:,$ • 110.00 (reconciled) ,I , ,>, Bluestone Bank: 12144.28 (not reconciled with Bank) NelTotal: Funds Per Program Breakdown: KMB Administration: $7,159.52 (includes all prior 2023 Flower Barrels: $1,974.66 2023 Nip Bottle Program: $2,250.00 Mike McCarthy Memorial: $1,916.04 Mural: $1.6M36 ' ' Ne Total: 6 �l 11, bpi program balances and expepses) *** *** Ana Newell will have balance per program by next KMB meeting. ** Ana Newell will be meeting with Bluestone Bank and deposit amount should be reconciled by next KMB meeting. ' *Payments are up to date except for Jodami/Bristol Liquors who paid for 6 months in December 2022. Expect the next 6 month payment in June 2023. Nip Stipend Program — An agreement was made by local Mansfield liquor store owners to pay KMB and the Mothers Against Drunk Driving (MADD) organizations a $100 monthly stipend (to be split evenly between organizations). Proceeds can be used for cleanup, for educational purposes and to help promote proper disposal of nip bottles. Payments began in July 2022. KMB received approximately $1300 in monies from this program in 2022. Ana Newell was able to locate the original signed agreement and the following financial info on the payments made by the store owners in 2022: �6/172022 West Mansfield Variety Nip Bottle Donation $50.00 7/13/2022 Wines andMot'e s . °.Nip Bottle Donation $50M 7/15/2022 Austin Debucas LLC Nip Bottle Donation $50.00 `8 RI= RNBLi uors C6 Ni Bottle Donation $600.00 s/42022 Welt Mansfie d Vnrie Ni 'Bottle Donation "'$50.00 -9/122022 West Mansfield Variety -: Nip Bottle Donation $50.00 9/122022 Austin Dobucas LLC = Nip Bottle Donation MUG 9/122021 Wines and More : `Ni BouleDonation -.$50.00 9//22022 Austin DebucacLLC Nip Bottle Donation $50.00'. 9232022 Wines and More. Nip Bottle Donation $50.00 923/2022 West Mansfield Variety 'Ni Bottle Donation $50.00 11/72022 Austin Debucas LLC Nip Bottle Donation-; $50.00:. 11/72022 Wines and More 11210 on $50.00 ` :N WeatMansfieldVarie N11/72022 Boulelunao S50AO 11/72022 Austin Debucas LLC :: Ni.Boule Donation- $50.00 Neil Rhein informed the committee about a newly proposed MA Better Bottle Bill that covers more types of beverage containers. This bill would put a deposit on water bottles, vitamin drinks, nips, and other beverage containers that did not exist when the original bottle bill was passed. The bill would also increase the current ; container deposit charge from 50 to 10$. Neil will continue to follow progress on the bill and keep the committee apprised. Future Purchases/Expenses The following section contains information on potential purchases for items needed by''2O23 KMB programs along with the associated projected expenses that maybe incurred. ; , , . , Note 1: Mike Healey made a motion to approve preliminary spending amounts on certain items and the motion was seconded by Ana Newell. Committee members approved unanimously to move forward with some oftlie' purchases as described. ttioitet�lAtlG�xitSl"nir 6l'ated lt�ivat t i4ifsuellrirfefrrts • Annual AppealLetters: 800letter copies` _ • Downtown Flower Barrel Letters: 75 letter copies • `Thank You' Cards and Envelopes: 100 • Spring Cleanup Flyers:25 copies • Postage Stamps: stamps for Letters, `Thank You' Notes, etc. Cost pending a Note 2: Motion was made by Mike Healey and that allows Pat Colbert to purchase these items 1 by Ana Newell to approve spending costs of $559.42 by Allegra: Annual Appeal Letters, Downtown Flower Minutes 21 March 2023 Barrel Letters, Spring Cleanup Flyers, Thank You Notes and Envelopes. • Gloves: Need to purchase up to 300 pairs of gloves. Cost not to exceed $600. Mike Healey will purchase. • Safety Vests: Current Inventory — approx. 20; Need to purchase additional 20 vests. Cost not to exceed $150. Mike Healey will purchase. • Yellow Trash Bags: Current Inventory = 150 bags. Pat Colbert will request 1K bags from DPW for cleanups. • T-Shirts for Spring Cleanup: Numbers needed for Spring Cleanup are dependent on registration #s. Current Available Inventory = 100 shirts,(mainly size Larger with a, few miscellaneous sizes). Need to.purchase,up to 500 new t-shirts. Cost not to exceed $4,000. Pat Colbertwill purchase. • Spring and Fall Litter Sweep Banners: Need 2 hanging banners for Rte. 106 to advertise cleanup events. Cost not to exceed $1,200. Pat Colbert will purchase. • Flower Barrels: Purchase up to 20 new plastic wine barrels for the downtown plants. Cost not to exceed $500. Mike Healey will purchase. • Flags for Downtown Flower Barrels: Purchase,new flags for the downtown flower barrels. Cost not to exceed $200 ,a Janice Wivagg will purchase:''" • Watering Cans for Downtown Flower Barrels with KMB Branding: Purchase 80 watering cans for sponsors of downtown flower barrels. Cost not to exceed $1,000. Janice Wivagg will purchase. • 'KMB Supporter' Decals: Purchase 100 decals. Cost not to exceed $250. Pat Colbert will purchase. • Painted Trash Barrels: Need 10 barrels to replace some around downtown'Mausfield;`DPW will supply 5.'barrels. • Primer.Paiut for Painted Trash Barrels: Purchase two gallons of colored primers. Cost not to exceed $150, Mike Healey will purchase. r, • Photographer: Cost TBD. • Sponsor Wall: Purchase a structure with a replacement graphic option available for changing info. Cost TBD. • Sponsor Lawn Signs for Spring Cleanup: Purchase 'signs similar to the 'No Litter' signs to list key program sponsors. Cost TBD. • New 'No Litter' Signs: Purchase signs to replace the old signs. Cost,TBD. • Posters for Adopt -a -Street: Purchase posters to use at Spring/FallCleanups and 1:aintly Fun Night. Cost TBD, • Recycle Bins for Athletic Fields: Bins may be acquired through grant monies. No action taken at this time. i ltaw �_ ."-tr9FCeatfaYRatU ', KMBTent Grabbers,,<, :, 200 Green Reusable Trash Bags 300 KW Brochures 250 Mu ,.. -. 36 .. Water Bottles 90 Hanging Banner 1. Tables 1, 2 Page 1 KMB Meeting'Mitlutes 21 March 2023 Fundraising 1. Fundraising Letter The final edits to the KMB annualfundraising letter were completed, and 700' letters were mailed out on 17 March 2023. A Platinum donation level was added to the 2023' letter. Proposed Donation Levels Platinum ($2,500 - $5,000) ` Gold ($1,000 - $2,499) Silver ($500 - $999) Bronze ($100 - $499� Note L A spreadsheetwill be created and copy placed on the Google drive to track donation ieturns. 2: Note Donation "Thank You" notes will lie developed. 2. Stop & Shon Grant No new information was received on the grant application submitted to Stop & Shop. Mike Healey volunteered to do additional follow-up. 3. Michael McCarthy Fami ,Donations lnformation was received thativlike's family Provided the option of KM13'donati6n in lieu of flowers. Current balance in the Mike McCarthy Memorial Fund: $1,916.04. Amount is reflected in March financials Ongoing Proerams Great Mansfield Clean-Un 2023 2023 Sprint! Cleanup Preliminary Punch List ❑ Complete and Submit Event Applications ❑ Schedule Hanging Date for Event Announcement Banners El Order Precinct Map for South Common'' Set -Up Pre -Cleanup Zoom Cal(' ' ❑ Make Plans/ Finalize for Sponsor Recognition ❑ Order Picnic FoodBeverage/Organize' Sat -Up and Activities ❑ Order T-Shirts ❑ Coordinate with DPVJ on Trash Pickup • Item Inventory -Mike Healey conducted an inventory of items in our storage facility for the March meeting. (See section on Future Purchases/Expenses for item details.) • Sponsor Recognition at Picnic - Invite sponsors to the spring clean-up picnic on 29 April. • Event Application: The special event application needs to ID activities KMB is planning for the South Common event. • Event Announcement Banners: Pat Colbert will check the schedule for event banner hanging. • Precinct Map for South Common: The committee discussed having a committee member at South Common to direct new late registrants to available clean-up routes. Pat Colbert suggested keeping the new registrants on available routes downtown so they could easily partake in picnic activities. Patrick McCue will be the committee member stationed at South Common to help direct new registrants to Minutes 21 March 2023 their routes on the morning of the Cleanup. Another committee member will assist Patrick. • Meeting Prior to Sorioe Clean-uo: Committee voted to meet again on 11 April. Trash Can Be Beautiful Program Painted Barrels At the January meeting, Kelly Kemp suggested bringing back the Painted Barrel Event that was held many years ago (2010) at the old DPW facility. The town provided paint and other supplies at that time.for the community event. It was suggested that KMB could use the funds recently donated by the Elks to provide the paint and supplies to participants/groups if we are able to hold this event in 2023 at the new DPW facility on East Street. Note: Mr. Dumas was supportive of this community event. Kelly Kemp will reach out to Josh Reinke and inquire about possible DPW support.' Offensive Trash Sites and 'Litter Free Zone' SiL7nage There are several sites in town that are frequent trash eyesores and require constant clean-up vigilance. These include: School Street, Maple Street, Francis Street, and Oakland Street. Tuckers' trash on Oakland Street is especially offensive. Mike Healey will inventory, current available signs and report number needed of new replacement signs for deployment. Flower Barrel Program There are approximately'97 flower barrels ordered for the downtown area for the 2023 program to date. Planting of the spring Pansies will,begin,mid-April, weather permitting, in the past, KMB,sponsored about 20 barrels for aesthetics. This was �,n addition to several extra plants needed for plant replacement due to various seasonal damages. Pat Colbert and Kelly Kemp are working to solicit a commitment from downtown business owners on plant pricing. They set goals to receive payment in advance of planting by early April. Pit Colbert and Kelly Kemp visited downtown businesses and have collected $2,814.66'in payments to date. Cost of setting up a flower barrel is $70. The on -going maintenance required during the growing season is time-consuming, Some Ideas listed below were proposed at the February meeting to help remedy the efforts required by maintenance activities: • Purchase a water buffalo • Get barrel watering on a weekly schedule to help solicit volunteers ` • Use local landscape company to help with watering needs • Approach BOS to request more grant monies to help support program maft tonanpa r, • Tap into the Senior Work Program to solicit help with plant watering Adont-a-Snot Program At a past meeting, Ana Newell indicated that there were 3,potential AaS sites available for adoption: Happy , Hollow site on N Main St., Mary Fontes former garden site near School St. and Old Elm St. in West Mansfield, and the Elks building site on N Main St. Suggestion was made by Mike Healey to get a volunteer group to do a cleanup in front of the Elks building. The AaS garden site at Old Elm St. was adopted by the Mansfield Elks and the Happy Hollow site on N Main St. was adopted by the Joshi Family. Ana recently worked with Andy Littig and the DPW team to get some ofthe unwanted plants removed from the Happy Hollow site to promote a fresh start. Ana is coordinating;spring mulching of the AaS sites, with Josh Reinke., 2023 Page 5 KM'8 Met 21 Mairch , 2023 Other potential Adopt -a -Spot sites for adoption: • The small triangular site, on,fruit Street on the way to the Mansfield Airport • Site on Hope Street after Rte. 106 near the Chocolate Factory where the road bears to left AaS site information as of March 2023: Site Responsible OWalzation contact Name Library Entrance Presentato Undscape Company PetcrPresentato, i Bike Path Entrance on Fruit St. Viltaje Green Landscape Orsbratio Old Elm St Garden Mansfield Elks Shaun DeBold Elks Building Ana collaborating with the Elks I 8istMa'n sfield Sign' ou orrini Landicaping Kyle GueriW The Garden Lady Ana Nowell Fulton's Pond Stone Family of Matthew C. McCue Linda Mercier -Janssen Veduon Garden The Garden Lady Stephanie floojper Island at Willow St. Jeff Ward Family Jeff ;'', I , Ward.." West Mansfield Sign Todd Richardson, Todd Richardson Fulton's Pond new West St. Mike Healy & Rick Mike Healey TBD Regal Tro-, Kim He Hollow Joshi Family Akanksha Diwan Joshi Mary Dalion? Flammia Square Vets Memorial MfflYjjajt6jj� Steve Smith (DPW) Devine SquinuVet'sMemorial i ''ith Steve Sm WD GMC vets Site AaS S'ignaRc Info Road Safe',' —Paul DiManiao Adopt -a -Street The committee pointed ppt,ah issue with the program link on the tow n's website. KMB's'fink was not wort properly and committee members were encouraged to go on the website and recommend any changes. Coll Nancy Griffin for any changes needed to the town's website. Chris Linko originally created the Adopt -a Street link. KMB hopes to use this platform and promote it at GMC, Fall Litter Sweep and Family Fun Night. Additional Proiects/ Initiatives On/Off Ramps — No discussion to report. Adopt -a -Highway Samsonite volunteers are set 'to perform a clean-up from Foxboro line to School Street on 25 April —EarthDay. Neil Rhein reminded committee that the KMB commitment toRte. 140 clean-up activity needs to be renewed. Neil will send Jeff Ward the Adopt -a -Highway itilb.' "No Litter Zone"I Signs - No new activity to report. Mike Healy will inventoryI condition of signs and order replacements if needed so signs can be deployed as soon as Weather permits. KMB Mtg. Minutes 21 March 2023 Page KMB Meeting Minutes 21 March 2023 Miscellaneous Discussion Items Recycling Containers Suggestion was made by Kristy Brooks at the January KMB meeting to have KMB sponsor a type of recycle container that would be used specifically for plastic bottle disposal at our town fields (i.e. the soccer fields or Memorial Park). This could be a type of pilot program for future bottle recycling efforts. Historical information note received from Mr. Rhein: Many years ago KMB secured some plastic recycling bins that were put out at Memorial Park, at the playgrounds, and the basketball court. Over the years, these bins disappeared or it is possible that DPW never put them out. Eventually, the recycling effort at Memorial Park faded. The blue metal bins referred to were the result of a grant received from Keep America Beautiful and Coca-Cola or Pepsi Co. That program is an annual grant program and KMB could apply again and perhaps get more bins. The biggest challenge seen over the years is getting DPW to put the bins out and empty them. There's some doubt as to whether the items in the bin will actually be recycled. Mr. Rhein offered to discuss options with Kristy. Follow-up is required with DPW. Question: How would the plastic bottles be sorted and disposed of by DPW? Stop & Shoo Restore Program Neil Rhein informed the committee about this program run by an agency in Georgia. Keep MA Beautiful received $5K in funds from them. KMB could investigate application and solicit future funding by advertising the 29 April clean-up event. On-line Social Media Strategy Kelly Kemp is requesting input from members on ideas or updates to website information. Kelly hopes to steer people from Facebook to our KMB website. Suggestions for ideas/updates: • Solicit a volunteer to help with flower barrel watering • "Sponsor a Barrel" to help pay for barrels that were not sponsored by business owners (i.e. purchase a barrel for a Veteran's site) • Social media `shout outs" Upcoming KMB Meeting Dates for 2023 • Tuesday, April 1 ith • Tuesday, May 16th • Tuesday, June 13th Meeting Adioitrnment Next Meeting Date: 11 April 2023 @ 7:00 p.m. Meeting Adiourned: S!dS n.m. Minutes approved on Secretary signature: KMB Mtg. Minutes 21 March 2023 Page 7 .. ,. ., ° ... � �:' i .. �L � e �,. _.. ,. .. i .� ,_ ��. ... �;i�i ��.. .� .. n '.,.� _ �, t�`, �.. ., � .. r . ...: �� . _ �r .. _ _. �, > � �„<, �p:1 e . �1 ;. r