HomeMy WebLinkAboutMLCC 11/28/2022Mansfield Local Cultural Council
6 Park Row
Mansfield, MA 02048
November 28, 2022
RFr.rtVED
TOPIC
DISCUSSION row
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Call to order: 7:30 p.m.
Eileen Cusack, Chair 1pZ
MAR -b A 8
Attendance:
All in person
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In Attendance:
Eileen Cusack, Chair Pi,ghot
change in listing
ogZt�ttf(3e 'Absent" to
It Rt�a dance of in Attendance"
Marc Clamage, Treasurer
and "in Attendance after Vote to
Sharon Friedman
Accept Minutes" is meant to reflect
Gail Gilman
the members who voted on
acceptance of the Minutes and the
Kelly Kelly
Treasurers Report, which is part of
Adrianna Clark, Vice Chair
the Minutes).
Mary Pope -Baratta, Secretary
Roll call completed and
approved
Guests In Attendance:
In Attendance after Vote:
Elvire Stanislous
Not in Attendance:
Alma Richeh
Secretary's Report
Approval of minutes from October, 2022.
Minutes accepted as is and
approved
Mary will contact Town admin and will schedule
Approved: Marc C
2023 monthly meetings.
Seconded: Sharon F
MPB will send meeting
requests to town clerk
Treasurer's Report
Approval of treasurer's report.
Moved to approve &
Seconded
To date in 2022, we paid out 24 artists totaling
$11,680:
See Treasurer's Report
document on the last page
Jan - $700 (2)
of this report
Feb - $250 (1)
Mar - $150 (1)
Apr - $1,800 (4)
May - $0 (0)
Jun - $500 (2)
Jul - $4,030 (12)
Aug - $2,250 (3)
Sept - $2,000 (5)
Oct - $400 (2)
Nov - $975 (3)
Mansfield Local Cultural Council
6 Park Row
Mansfield, MA 02048
November 28, 2022
Dec - $1105 (3)
Membership
No update
Grant Tracking & Event
No Update
Tracking
Continuing Business:
No Update
Downtown Committee
Planning Board
Unfinished Business:
Logo #C was selected as the new MLCC logo to be
New MLCC Logo &
implemented in 2023.
Survey Results
In our next meeting we will discuss the plan and
actions required to rollout the new logo (i.e., new
brochures, tablecloths, etc.).
New Business:
The focus on tonight's meeting is voting on grant
Eileen will send letter to
Grant Adjudication
allocation.
those applicants that were
not allocated funds.
MLCC met on Nov 7 and 14°i for grant adjudication.
We did not need the additional date of 11 /21 to
continue the process if needed. 11/21 and our 12/5
meetings were cancelled.
Voting on grant adjudication was held and
completed by the council in today's meeting.
Spreadsheet with grantees information and
allocation was updated.
Next Meeting
Monday February 6 at 7:30 p.m. Town Hall Floor 3
In person
Adjournment
Meeting adjourned at 9:16 pm.
Moved: GF
Second: MC
Unanimously approved
Minutes expected to be approved at the February, 2023 meeting as December and January's
meeting were cancelled.
Respectfully submitted Mary Pope -Baratta, Secretary
Mansfield Local Cultural Council
6 Park Row
Mansfield, MA 02048
November 28, 2022
Treasurer's Report
The current total balance in the State and Town Accounts is $12,595.76.
Of that amount, $6,005.00 is encumbered; that is, it is earmarked for payment to 2022 grantees
who have not yet submitted a reimbursement request (they have until the anniversary of their
acceptance letter).
That leaves $6,590.75 in unencumbered funds.
• $4,300 are grants that were never applied for and so remained on our books ($1,800 in
2019, $500 in 2020, and $2,000 in 2021).
• The rest are, I believe, unspent administrative funds. I would like to run these numbers
past a real accountant before we start spending money we don't really know is ours.
After we received $10,300 from the State in February and $6,500 from the Town, we will have
$16,800 to disburse to grantees.
We are entitled to withhold 5% ($515.00) of our state allocation to use for administrative
purposes. Going strictly by annual allocations from the State and Town - that leaves us with
$16,285 to disburse.
However, the implementation of our new logo changes things. A reasonable extrapolation of our
administrative needs in a normal year is:
• $150.00 Grantee Reception
$ 75.00 Family Fun Night
• $ 75.00 Fulton Pond Festival
• $300,00 SUBTOTAL
Add to that the cost of a thousand new brochures (last purchased in 2019):
• $250.00 1,000 new brochures and
• the following one time costs:
o $250.00 1,000 Logo announcement postcards
o $300.00 Tablecloth with new logo.
o $550.00 SUBTOTAL
This puts our potential 2023 administrative costs over a thousand dollars. We have that
unencumbered cushion and at worst can dip into the Gift Account (current balance $875.00) if
need be.