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HomeMy WebLinkAboutMHA 05/04/2022Minutes of the Regular Meeting of the Mansfield Housing Authority held via GoToMeeting on Wednesday, May 4, 2022, at 7:00 PM The Members of the Mansfield Housing Authority met in Regular Session in person and by video conference at 7:00 PM. The Meeting was called to order by the Chairman, Kevin Doyle at 7:00 PM and upon roll call, those present and absent were as follows: Present: Absent: Kevin Doyle Olivier Kozlowski Debra Tatum Mary Kate Flynn William Snyder Also present was the Executive Director, Andrea McDougall, 5 residents and 1 remote caller. A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the General Laws, with the Certificate as to Service of Notice of Meeting attached thereto was read and ordered spread upon the Minutes of the Meeting and filed for record. NOTICE OF MEETING Notice is hereby given in accordance with Section 23A of Chapter 39 of the General Laws that a Meeting of the Mansfield Housing Authority will be held online via GoToMeeting at 7:00 PM on April 6, 2022. CERTIFICATE AS TO NOTICE OF MEETING (Section 23A, Chapter 39, General Laws) I, the undersigned, the duly appointed qualified Executive Director of the Mansfield Housing Authority do hereby certify that on April 29, 2022, 1 caused to be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a true and correct copy. IN TESTIMONY HEREOF, I have set my hand this 11th day of May 2022 Andrea McDougall, cutive Director & Acting Secretary The Chairman requested Commissioner Kozlowski to lead the -group in the Pledge of Allegiance. moment of silence. A Motion was made by Mr. Kozlowski and seconded by Ms. Flynn to Approve Warrant #408 for the month of April 2022 in the amount of $356,767.86. Upon Vote the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Flynn and seconded by Mr. Kozlowski to approve the Minutes of the April 6, 2022, Regular Board Meeting. Upon Vote the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Flynn and seconded by Mr. Kozlowski to accept the Executive Director's Report. The Chairman asked the Executive Director if there was anything that the Board should note. The Executive Director said that there will be a Public Hearing held on June 1 st at 7:00pm and the June monthly Board meeting will follow. Upon Vote, the Motion passed by a Vote of 5 to 0. a A Motion was made by Ms. Flynn and seconded Mr. Kozlowski to Approve of the Balance Sheets and Quarterly, and Modernization Reports as of March 31, 2022, as Prepared by the Fee Accountant. The Board of Commissioners reviewed the financial statements provided by the Fee Accountant. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Flynn and seconded Mr. Kozlowski to Approve Change Order #3 in the amount of $20,928.70 for the Emergency Deck Replacement Project'#167086. Commissioner Kozlowski asked the Executive Director if this was the deck project, she referenced in the Executive Director Report. Ms. McDougall confirmed it was the same project and added that the deck on this property had fallen off in July of 2021. Upon Vote, the Motion passed by a Vote of 5 to 0. The Chairman asked the Executive Director if she could inform the Board on this Agenda item. Ms. McDougall said that during COVID there had been a Board Discussion about permitting the Administrative Staff to work from home on Wednesday evenings, but that conversation was never documented within the minutes. The Director reminded the Board that the topic was brought up at the last regular Board Meeting and it was recommended we put a discussion on this month's agenda. Ms. McDougall said that through the pandemic until this point, the staff would be on site to complete work, or to attend scheduled meetings, and if neither of those were necessary, they would work from home. Mr. Kozlowski stated that if the staff were to be working from home tenants and the public should be able to reach a person. Mr. Kozlowski said he feels there should be someone in the office to answer the phones and that could be achieved by rotating staff. The Chairman stated that he too was in favor of having someone present in the office until 8:00pm Wednesday evenings. He said that rotating staff would be acceptable to him but how the rotation would be scheduled would be left to the discretion of the Executive Director. The Chairman asked Ms. Flynn to express her thoughts. Ms. Flynn agreed and said that approach sounded reasonable. The Chairman asked Ms. Tatum who agreed and then Mr. Snyder who also agreed. Mr. Kozlowski made a motion that after 5:00pm on Wednesdays the staff is permitted to work from home provided that there is one person physically present in the office to field inquiries from the public or the residents until 8:00pm. Staffing can be on a rotating basis or however the Executive Director feels is the most appropriate way to handle the schedule. Mr. Snyder seconded the motion. Upon Vote, the Motion Passed by a Vote of 5-0. The Chairman referred to Agenda Item #7 Questions and Comments. The Chairman lead off by thanking Debra Tatum for her volunteer service to the Housing Authority and he announced that this would be Ms. Tatum's last meeting and that the Select Board of Mansfield were in the process of appointing a resident Board Member that very evening. The Chairmen said that it had been a joy to work with Ms. Tatum and that her input was very helpful and appreciated by both the other Board Members and the residents. Mr. Snyder told Ms. Tatum that it had been a pleasure to serve along side of her. Ms. Tatum said that she enjoyed her time on the Board and offering her services to the community. She wished the remaining Board members well as they transition a new Board member. Mr. Kozlowski told Ms. Tatum that it had been a pleasure to serve with her. Resident, Linda Cornetta stated that she was a new resident and asked for an explanation of what the Modernization Reports were. The Executive Director explained that the Modernization reports detailed the budget of capital improvement projects. Ms. Cornetta then asked if there were a capital project in the works to replace the stove hood fan in the apartments on Bicentennial. Ms. McDougall said that the Housing Authority would be presenting the Capital budget plan to the residents and Local Tenant Organization on May 18, 2022. The Chairman reminded the residents in attendance that they are welcome to contact the Executive Director during business hours to ask questions of capital expenses. The Chairman also stressed that he was not intending to discourage resident questions but wanted to provide that suggestion for those that did not know. Mr. Prestwich, the President of the Local Tenant Organization, thanked Ms. Tatum for her service and wished her well. There being no further business to come before the Board, a Motion was made by Mr. Kozlowski and seconded by Ms. Tatum to Adjourn at 7:16 PM. Upon Vote, the Motion passed by a Vote of 5 to 0. Approved on June 1, 2022 - Board of Commissioners: 5