HomeMy WebLinkAboutMHA 04/06/2022Minutes of the Regular Meeting of the Mansfield Housing
Authority held via GoToMeeting on
Wednesday, April 6, 2022, at 7:00 PM
The Members of the Mansfield Housing Authority met in Regular Session in person
and by video conference at 7:00 PM.
The Meeting was called to order by the Chairman, Kevin Doyle at 7:00 PM and upon
roll call, those present and absent were as follows:
Present: Absent:
Kevin Doyle
Olivier Kozlowski
Debra Tatum
Mary Kate Flynn
William Snyder
Also present was the Executive Director, Andrea McDougall, 5 residents and 1
remote caller.
A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the
General Laws, with the Certificate as to Service of Notice of Meeting attached
thereto was read and ordered spread upon the Minutes of the Meeting and filed for
record.
NOTICE OF MEETING
Notice is hereby given in accordance with Section 23A of Chapter 39 of the General
Laws that a Meeting of the Mansfield Housing Authority will be held online via
GoToMeeting at 7:00 PM on April 6, 2022.
CERTIFICATE AS TO NOTICE OF MEETING
(Section 23A, Chapter 39, General Laws)
I, the undersigned, the duly appointed qualified Executive Director of the Mansfield
Housing Authority do hereby certify that on April 1, 2022, 1 caused to be filed, in the
manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the
Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a
true and correct copy.
IN TESTIMONY HEREOF, I have set my hand this 14'h day of April 2022.
Andrea McDougall, cutive Director & Acting Secretary
A Motion was made by Ms. Flynn and seconded by Mr.
Kozlowski to Approve Warrant #407 for the month of March
2022 in the amount of $284,509.00.
Upon Vote the Motion passed by a Vote of 5 to 0.
A Motion was made by Mr. Kozlowski and seconded by Ms.
Flynn to approve the Minutes of the March 2, 2022, Regular
Board Meeting.
Ms. Tatum requested that minutes be modified to reflect the transcription for Agenda
Item #6, read as follows:
"Ms. Flynn made a motion by saying that latest CDC Covid metrics placed Bristol
County in the low impact community level, and in keeping with new State and local
Public Health Department guidance relaxing masking mandates, the Housing
Authority should lift their mask requirements in all indoor spaces effective
immediately. Ms. Tatum seconded the motion."
Upon Vote of the Revised Minutes of the March 2, 2022,
Regular Board Meeting, the Motion passed by a Vote of 5-0.
The Chairman referred to Agenda Item #3, Executive Director's Report.
A Motion was made by Ms. Flynn and seconded by Mr.
Kozlowski to accept the Executive Director's Report.
Upon Vote, the Motion passed by a Vote of 5 to 0.
A Motion was made by Mr. Kozlowski and seconded Ms. Tatum
to Approve of the Balance Sheets and Financial Reports as of
February 28, 2022.
2
The Board of Commissioners reviewed the financial statements provided by the Fee
Accountant.
Upon Vote, the Motion passed by a Vote of 5 to 0.
The Chairman referred to Agenda Item #5, Approval of FYE September 30,
2022, Budget.
Ms. McDougall stated that there was a mistake made by the Fee Accountant in a
calculation for the program number 400-1 that needed to be corrected and voted on
by the Board. Ms. McDougall noted the mistake was on the amount the state was
providing the Housing Authority to purchase stove fire stops.
Ms. Flynn moved that the proposed Operating Budget for
State -Aided Housing of the Mansfield Housing Authority
(Chapter 200 / 667 / 705 / 689 / MRVP), Program Number
400-1 for fiscal year ending 9/30/2022 showing total revenue of
$917,653 and Total Expenses of $ 917,653_(Acct. No. 4000)
thereby requesting a subsidy of $ 133,789 (Acct. No. 3801),
and further that the Executive Director's total annual salary of
$111,535 for fiscal year ending 9/30/2022 be submitted to the
Department of Housing and Community Development for its
review and approval.
Ms. Tatum seconded the motion which upon roll call, was
passed by a vote of 5-0; the Ayes and Nays were as follows:
Ayes: Nays:
Kevin Doyle
Olivier Kozlowski
Debra Tatum
Mary Kate Flynn
William Snyder
3
The Chairman referred to Agenda Item #6, Approval of the Certificate of Final
rmmnla+inn fnr 4ha rprinr rnnrt Pyfarinr rnnr nnri S4nrm nnnr RPnlaremPnt -
Ms. Flynn made a motion to Approve the Certificate of Final
Completion for the Cedar Court Exterior Door and Storm Door
Replacement — Phase I, Project #167086. Ms. Tatum
seconded the motion.
Upon Vote, the Motion Passed by a Vote of 5-0.
Ms. Flynn made a motion to Approve the 2022 Minimum Wage
Rates from the Department of Labor Standards. Ms. Tatum
seconded the motion.
Upon Vote, the Motion Passed by a Vote of 5-0.
Ms. Tatum made a motion to Approve the Mansfield Housing
Authority Language Access Plan Policy. Ms. Flynn seconded
the motion.
Upon Vote, the Motion Passed by a Vote of 5-0.
The policy reads as follows:
MANSFIELD HOUSING AUTHORITY LANGUAGE ACCESS PLAN
4
I. INTRODUCTION
The Mansfield Housing Authority ("LHA") is committed to ensuring equal access to its
programs and services by all residents, regardless of primary language spoken.
Pursuant to 760 CMR 4.02(1)(e), Massachusetts Local Housing Authorities must adopt and
enforce a Language Access Plan ("LAP") regardless of whether they receive federal funds.
DHCD has provided "DHCD LAP Guidance to Program Administering Entities" as an
appendix to its Language Access Plan, most recently in 201V
Title VI of the Civil Rights Act of 1964 ("Title VI") also requires recipients of federal
financial assistance to take reasonable steps to ensure meaningful access to their programs
and services by individuals with Limited English Proficiency ("LEP"). Persons who do not
speak English as their primat-f language and who have a limited ability to read, write, or
understand English may be considered LEP individuals. Such reasonable steps to ensure
meaningful access include language access planning.
On January 22, 2007, the U.S. Department of Housing and Urban Development ("HUD")
issued Final Guidance to recipients of HUD funding concerning compliance with the Title VI
prohibition against national origin discrimination affecting LEP individuals, including
detailed guidance for language access planning.2
Furthermore, HUD's Final Guidance defines a four -factor self -assessment method which
assists agencies receiving HUD funds in determining the extent of their obligations to
provide LEP services. DHCD, in its "DHCD LAP Guidance to Program Administering
Entities," has encouraged LHAs to utilize this four -factor self -assessment method regardless
of whether they receive HUD funds. Based on the DHCD and HUD guidance, the LHA has
completed an LEP four -factor self -assessment ("Attachment A").
Using the LEP self -assessment as a guide, the LHA has prepared this LAP, which defines the
actions to be taken by the LHA to ensure LHA compliance with Title VI and/or DHCD
requirements with respect to LEP individuals. The LHA will periodically review and update
this LAP in order to ensure continued responsiveness to community needs and compliance
with 760 CMR 4.02(1)(e), as well as Title VI and related HUD guidance as applicable,
IL GOALS OF THE LANGUAGE ACCESS PLAN
The goals of the LHA's LAP include:
• To ensure meaningful access to the LHA's housing programs by all eligible
individuals regardless of primary language spoken.
I httns://Nvww.mass.gov/files/documents/2017/10/25/lapdhcd2Ol7.docx
2 httns://wxvw.federalregister gov/documents/2007/01/22/07-217/final-guidance-to-federal-financial-assistance-
recipients-regarding-title-vi-prohibition-against; see also
httns•//www federalregister Gov/documents/2007/03/16/E7-4794/final-guidance-to-federal-financial-assistance-
recioients-regarding-title-vi-prohibition-against (Update of Web Site Reference)
• To ensure that all LEP individuals are made aware that the LHA will provide free oral
interpretation services to facilitate their contacts with and participation in programs
administered by the LHA.
• To provide written translations of vital documents to LEP individuals speaking
priority languages.
• To ensure that LHA staff are aware of available language access services and how
these services need to be used when serving LEP individuals.
• To provide for periodic review and updating of this LAP and services in accordance
with community needs.
III. LEP INDIVIDUALS WHO NEED LANGUAGE ASSISTANCE
See "Attachment A" for data analysis of LEP populations.
IV. TYPES OF ASSISTANCE NEEDED BY LEP INDIVIDUALS
Most contacts between the LHA and LEP individuals involve meetings, written
communications, and phone calls where information is exchanged. Examples include
interactions by applicants with LHA staff during the application process leading up to and
including placement in housing, as well as periodic contact between residents and LHA staff
related to management, maintenance, and lease compliance issues. Oral language assistance
set -vices may be needed for these contacts. Oral language assistance service may come in the
form of "in -language" communication (a demonstrably qualified bilingual staff member
communicating directly in an LEP person's language) or interpretation services. These
services may also be necessary to communicate with LEP individuals when written materials
are insufficient.
Other contacts involve the exchange and review of printed materials, some of which may be
considered "vital documents". HUD's Final Guidance defines vital documents as, "any
document that is critical for ensuring meaningful access to the recipients' major activities and
programs by beneficiaries generally and LEP individuals specifically". The LHA will strive
to provide translation services as necessary and as resources permit for any document
considered vital for an applicant's, tenant's, or participant's meaningful program access as
provided in section V.B below ("Written Translation").
V. LANGUAGE ASSISTANCE TO BE PROVIDED
To promote equal access to LHA programs and services by LEP individuals, the LHA will
implement the following array of Language Access services:
A. Identification of LEP Individuals and Notices
Use of "7 Speak... Language Identification Flashcards ": To help identify LEP
individuals and determine the appropriate Language Access, the LHA will post and
make available "I Speak... Language Identification Flashcards" in common areas, on
its website, and by request. Applicants and residents can use these guides to indicate
their primary language. During the tenant selection screening process, LHA staff will
make appropriate arrangements for interpretation services generally; using either a
bilingual staff person or a telephone interpretation service.3
Notices of Oral interpretation Services: Subject to budget constraints and in
consideration of the four -factor self -assessment described on Attachment A, the LHA
will provide free access to language assistance for staff contact with LEP individuals.
The LHA will prominently post multi -language notices in common areas and on its
website which indicate that free language assistance is available upon request (see
"Attachment B"). The LHA will also gather data on requests for language assistance
by language to inform its four -factor self -assessment.
B. Language Access Measures
Oral Interpretation - Staff: When feasible, bilingual LHA staff will be utilized to
communicate with LEP individuals in their native languages and to assist them in
reviewing LHA materials, answering questions about LHA programs, and responding
to LHA forms and information requests. Currently, LHA employs staff members who
are bilingual.
Oral Interpretation - Telephone Support: Subject to budget constraints and in
consideration of the four -factor self -assessment described on Attachment A , if
qualified bilingual LHA staff are unavailable to communicate with an LEP individual
who is requesting assistance, the LHA will use the services of a professional
telephone interpretation service, including when an LEP individual uses an "I Speak...
Language Identification Flashcard" to signify that they speak a non-English language.
When these contacts involve review of LHA forms and procedures, the LHA will
schedule the call so that the telephonic interpreter has the opportunity to first review
the relevant form or procedure. The LHA will only utilize interpretation services
which demonstrate a high degree of training and professionalization among the
interpreter staff. The LHA will utilize a service which provides trained and certified
interpreters and coverage for a multitude of languages. LHA staff will be trained in
how to access this service, which will be available as needed for LEP applicants and
residents.
Oral Interpretation - In Person Assistance: Subject to budget constraints and in
consideration of the four -factor self -assessment described on Attachment A , in
limited instances where telephone interpretation services or the use of bilingual LHA
staff are determined insufficient to ensure meaningful access, the LHA may provide
3 "I Speak..." Language Identification Flashcards are available in numerous languages from the U.S. Census
Bureau: https://www.lep.gov/sites/lep/files/media/document/2020-02/crci-i-speak-booklet.pdf
7
qualified in -person interpretation services at no cost to the LEP individual through the
use of community resources and/or outside organizations or vendors who employ or
contract with qualified and trained interpreters. Examples of contacts where in person
assistance may be requested includes termination hearings and evictions. Due to the
considerable expense often involved in providing in person assistance, unless in -
person interpretation is available at low cost through community resources, the LHA
will generally strive to use telephonic assistance, as resources permit. If the LEP
individual does not wish to use the free interpretation services offered by the LHA,
the LEP individual may provide their own qualified interpreters at their own expense.
Oral Interpretation - Use of Other Interpreters not provided by the LHA: As noted
above, LEP individuals will be informed that the LHA will provide them with free
access to oral interpretation services via bilingual LHA staff or qualified, trained
contractors as needed. If the LEP individual requests their own qualified, trained
interpreter this will be allowed at the individual's own expense. Use of family
members and friends as interpreters is allowed. Staff will be advised to be alert to the
potential for any conflict of interest or competency issue that may arise from the
involvement of family or friends.
Written Translation: The LHA will strive to translate documents that are vital to
meaningful program access as resources permit and in consideration of the four -
factor -self -assessment referenced in Attachment A and applicable HUD guidance.4
Priority languages for translation are identified in Attachment A. Vital documents are
those that are critical for ensuring meaningful access to the LHA's major activities
and programs by beneficiaries generally and LEP persons specifically. Meaningful
program access generally requires awareness of, and ability to participate in,
procedures for applying to the program, for meeting the requirements of the program,
and for enjoying important benefits of the program. Meaningful program access also
requires awareness of rights and services; otherwise, LEP persons may effectively be
denied such access.
Written or "vital documents" include:
THE LHA'S VITAL DOCUMENTS. EXAMPLES PROVIDED BELOW.
• Application -related documents
• Lease -related documents
• Rent -redetermination related documents
• Consent and complaint forms
• Written standard notices of rights, denial, loss, or decreases in benefits or
services, and other notices relating to hearings/conferences/grievances
• Notice to quit and eviction -related documents
° HUD guidance indicates that written translation of vital documents for each eligible LEP language group that
constitute more than 5% (if> 50) of the eligible population in the market area or among current beneficiaries, or
1,000 of such persons, whichever is less, will constitute strong evidence that reasonable steps have been taken
to address written translation needs.
• Non -Vital or Non -translated Written documents: For documents not considered "vital
documents" or not immediately translated, a notice must be placed on the document
which states in the most frequently encountered languages identified under the
administering entity's LAP, "This is an important document. Please contact
Mansfield Housing Authority 22 Bicentennial Court, Mansfield, MA for free
language assistance" (see "Attachment C").
Legal documents: In the case of legally binding documents such as a lease, although a
translated copy of the document should be provided, the English version of the
document is the one that is legally binding and considered the official document. The
translated document is to be used as a reference tool only. A brief statement will be
included on these documents in the language which the document has been translated
into which states "This document is for informational purposes only. The English
version of this document is considered the legally binding document" (see
"Attachment D" ).
• Translation of written documents: For LHA program documents, including those that
are highly individualized (such as ineligibility, termination, or appeal notices), the
LHA will, to the extent feasible within administrative and fiscal limits, translate these
documents based on an assessment utilizing the four -factors discussed above.
Note on timing -related rights: A person with LEP will not be penalized or denied
meaningful and effective access because of an administering entity's inability to
provide timely translation or interpretation services. This would include allowing
additional time for translation and/or interpretation without impacting an applicant's
position on the LHA waitlist.
• Review and updating: The LHA will periodically review and update the list of vital
documents to reflect those documents which are considered vital to applicants and/or
residents and will also track existing translated documents that need to be updated for
consistency with updated English -language documents.
C. Staff Training and Coordination
The LHA will provide training on LEP awareness and required assistance actions
under the Language Access Plan for employees. This will include:
Training: The LHA will make reasonable efforts to avail its staff and employees of
any available trainings on Language Access. LHA employees and staff who regularly
interact with LHA clients will be encouraged to complete periodic refresher trainings
on Language Access.
LEP Coordinator: The LHA has designated the Executive Director as the LEP
Coordinator, responsible for ongoing updating of LEP analysis, addressing staff and
public questions and issue related to LEP matters, and providing ongoing LEP
training.
D. Providing Notice to LEP Individuals
To ensure that LEP individuals are aware of the language services available to them,
the LHA will post LEP notices in multiple languages in the LHA's common areas, on
the LHA's website, and will make LEP notices available upon request.
E. Monitoring and updating the Language Access Plan
The LAP will be reviewed and updated periodically as needed. The review will
assess:
• Whether there have been any significant changes in the composition or
language needs of the LEP-population in Bristol County and/or based on LHA
data.
• A review to determine if additional vital documents require translation;
• A review of any issues or problems related to serving LEP individuals which
may have emerged; and
• Identification of any recommended actions to provide more responsive and
effective language services.
Adopted by the Board of the Mansfield Housing Authority on:
Attachment A: LHA's Four Factor Self -Assessment Analysis Regarding LEP Individuals
Attachment B: Language Assistance Protocols
Attachment C: Important Docwnent Notice
Attachment D: Legal Notice Translation
10
Attachment A: LHA's Four -Factor Self -Assessment Analysis Regarding Limited
English Proficiency (LEP) Individuals
1. Assessing the number and proportion of LEP individuals served or encountered in
the eligible service population.
Data estimates are based on the following data sources:
(a). Census data at the County level (for estimating potential LEP applicants encountered by
the LHA):
See data graph (below) compiled by US Census 2019 ACS 5-Year Survey
of citizens of Bristol County aged 5 years and over.
Town of Mansfield Bristol County Census Data
Arabic
Tagalog
Chinese
Gujarati
Polish
Portugese
French
Spanish l
0 1 2 3 4 5 6
is Percent of Bristol County ages 5+ ■ Percent of Town of Mansfield population age 5+
(c). Applicant data (e.g., data on CHAMP application languages for estimating applicant
LEP population served):
11
(d). Tenant data (e.g., data on primary languages and communication preferences by
language for estimating tenant LEP population served):
Spanish, Chinese Portuguese
(e). Other (e.g., data on telephonic or in -person interpretation usage by language, data from
surveying other organizations serving LEP persons in the LHA's region)
N/A
Based on the above data sources, the following languages are priority languages for
translation, in descending order of priority for translation [Spanish must be inchrdedJ:
Spanish
Chinese
Portuguese
2. Assessing the frequency with which LEP individuals come into contact with the
program, activity, or service.
3. Assessing the nature and importance of the program, activity, or service provided by
the program.
12
Constant review by Program Coordinator and Executive Director
4. Assessing the resources (e.g., translation services, bilingual staff, community
resources, etc.) available to the LHA and costs.
Constant review by Program Coordinator and Executive Director
Attachment B: Language Assistance Protocols
New England Translators Association
Website: NETA - New England Translators Association - Members Directory
(wildapricot.org)
LHA Authorization #
Identifying Need for Language Assistance:
Persons with LEP will often be able to convey, including through third parties, their need for
language assistance, although in some instances one or more of the following steps may be
necessary to identify the language and the nature of the assistance sought.
1) Utilize "I -Speak cards" where walk-ins occur to identify what language the person
reads or speaks. I -Speak cards are available at the following website:
https://www.lep.gov/sites/lep/files/media/document/2020-02/crel-i-speak-booklet.pdf.
2) Consult available LHA staff who can provide initial support in identifying languages
and assistance needed by persons with LEP that come into direct contact with the
LHA in person, by telephone, or in writing.
4) Utilize LHA's over -the -phone telephonic services account with New England
Translators Association (see below for further information).
Note: Persons with LEP must not be turned away or told that they must secure their own
interpreter or translator. Language assistance through interpreter or translator services as
13
appropriate must be sought as soon as possible and timing related rights must be preserved
while such services are being sought.
Protocols and Procedures for Providing Oral Language Assistance (Interpretation):
Select appropriate method for providing interpretation on a case -by -case basis depending on
the nature and importance of the communication, including whether in -person interpretation
is necessary for providing meaningful access to programs and services. The following are
interpreter resources for consideration:
a. LHA staff
b. Comnnmity/other resources (e.g., non-profit assistance or inter -agency
partnerships)
LHA will work with the Town of Mansfield and the Mansfield Council on
Aline to assist with interpretation
c. Currently, New England Translators Association is to be used for over -the -phone
interpretation. Useful tips for using interpreter services and further protocols for
telephonic interpretation are provided below.
d. In -Person Assistance: In limited instances where in -person assistance is necessary
to ensure meaningful access and use of bilingual LHA staff is determined to be
insufficient or inappropriate (e.g., due to a conflict of interest), the LHA may
provide qualified in -person interpretation services at no cost to the LEP individual
either through local community organizations the Town of Mansfield or through
a vendor New England Translators Association.
We will make available by schedule interpretation service for anyone needing
it. Remote meeting or in person requests will be accommodated.
Protocols for Using Over -the -Phone Interpretation:
NETA - New England Translators Association - Members Directory (wildapricot.org)
14
Additional Protocols for Administrative Staff
1) Utilize staff resources or the service to:
a. Determine the LEP caller's question or issue.
b. Obtain the LEP caller's name, contact information, and best times when he or
she can be reached.
c. Inform the LEP caller that the appropriate staff person will contact the caller.
2) After the call ends, let the appropriate staff person that would handle the caller's
type of question/issue know that the caller requires follow-up with language
interpretation and specify for the staff person the information corresponding to
paragraph (1) (a)-(c) above as well as whether the issue appears to be time
sensitive.
3) Assist the staff person to utilize staff resources or over -the -phone interpretation to
follow-up with the LEP caller.
Note: the following are useful tips for utilizing over -the -phone interpreter services:
• Explain to the interpreter the purpose of the communication (i.e., assistance filling out
a housing application). It is also helpful, particularly for more complex situations, to
give the interpreter a brief overview and description of the information to be
conveyed.
• Provide brief explanations of technical terms of art that may come up during the
communication, such as eligibility, income limits, recertification, lease violation, etc.
• Speak as if talking directly with the person with LEP and not with the interpreter. It
may be helpful to check in with the interpreter to make sure he/she is understanding
what you are saying. If in person, face the person with LEP and look at him/her and
not the interpreter.
• Speak in short sentences and enunciate words.
• Express one idea at a time and allow the information to be interpreted prior to
continuing.
• Avoid using acronyms, such as HUD, DHCD, etc.
• Inform the interpreter when you are no longer in need of his/her services.
Protocols and Procedures for Providing Written Language Assistance (Translation):
1) Translation of vital documents:
a. LM staff
DHCD CHAMP documents are found on the CHAMP website
15
b. Community/other resources (e.g., non-profit assistance or inter -agency
partnerships)
e. Currently, New England Translators Association or other approved vendor as
noted above is to be used for written translation.
2) To the extent important documents have yet to be translated, free language assistance
terminology translated in other languages must be inserted with the document (see
"Attachment C").
3) For legally binding documents, such as a lease, the translation must be accompanied
by a statement in the language of the translated document indicating that the
translated document is for informational purposes only and that the English version is
considered the legally binding document (see "Attachment D").
Attachment C: Important Document Notice
This is an important document. Please contact Mansfield Housing Authority at 508-
339-6890 for free language assistance.
Este documento es muy importante. Favor de comunicarse con el Mansfield Housing Authority
en 508-339-6890 pare ayuda gratis con el idioma. (Spanish)
Este 6 um documento importante. Entre em contato com o Mansfield Housing Authority no
nomero 508-339-6890 pare obter assistcncia gratuita com o idioma. (Portuguese)
Dokiman sila a enp6tan. Tanpri kontakte Mansfield Housing Authority la nan 508-339-6890
you asistans gratis nan tang. (Haitian Creole)
Jtt4TQ1�H7pAA@J7 BAN Mansfield Housing Authorityi�g
)�Xl: 508-339-6890. (Chinese, Traditional)
3C4kfi 3C4 > fp 1U f tiiAa i >t}i, iW,?iMansfield HousingAuthority]KM,,
A: 508-339-6890.
(Chinese, Simplified)
3TO BeCbMa Ba)KHb[A AoKyMeHT. CeFi*t4Teeb C COTpy,1tHHKOM Mansfield Housing Authority He
nper(MeT OKwaHHfl 6ecnnaTHolA noMontH no nepeBO,rty He rMHOCTpaHH61A 513bIK (508-339-6890).
(Russian)
(Phone #)
16
%B:R; ntaF!r nir,52t69 Mansfield Housing Authority _ Mt3tar: 508-339-
6890 twt rJssrusr'seu igr;a�tntev�rtNy [Mon-Khmer, Cambodian]
Dey la mdt tei lieu quan trong. Vui 16ng lien hO Mansfield Housing Authority tai _508-339-6890_
de du'ac h6 tra ng6n ngrr mi6n phi. (Vietnamese)
Kani waa dukumentiyo muhiim ah. Fadlan Mansfield Housing Authority kala soo Ariir 508-
339-6890_si aad u hesho gargaar xagga lugadda oo bilaash ah. (Somali)
Mansfield Housing Authority _q508-339-6890 _j JLnjNl �s sy...4oyo aa.I a.i)
.a;L�.jl a,gQUl �
[Phone #] [Agency Name]
(Arabic)
Ce document est tres important. Veuillez contacter Is Mansfield Housing Authority au 508-339-
6890_afin d'obtenir une assistance linguistique gratuite. (French)
II presente a un documento importante. Si prega di contattare it Mansfield Housing Authority al
_508-339-6890_per avere assistenza gratuita per la traduzione. (Italian)
This is an important document. Please contact Mansfield Housing Authority at 508-
339-6890for free language assistance.
To 7Eap6v > yypayo sivat rnlµavtittc6. IIap(XxaX6) sicottcwvriais µe ,Eqv Mansfield Housing
Authority aro rijMywvo 508-339-6890yta SwpFdv y)raacyuct pori0sta. (Greek)
Jest to wazny dokument. Proszq skontaktowac siq z Mansfield Housing Authority pod numerem
_508-339-6890 aby uzyskac bezplatna pomoc jgzykowa. (Polish)
01 A ° e-Al Od q q. Ty �_)ell -1 a z P�A]Al —'_ Mansfield Housing Authority _508-339-
6890_ °il W 4-at Ax Al 9.
(Korean)
Cf1l to ®z oIfff4o)S Mansfield Housing Authority m _508-339-
6890
(Japanese)
UtU ltutghng t�tuiutntuianu k: Iubilpr of tibp 4tu t�lit Mansfield Housing Authority
508-339-6890_ hgqu.i uih b ji t ogtmLjgtuii huititup: (Armenian)
uccuucen-snut MO)Jsutivg. n:aU1ctort»u_ Mansfield Housing Authority tn_508-339-
6890_cwaMeo)uaoecutoml56')U»aUccUwHssFc)*3uI l iczed-). (Lao)
Ovo je vazan dokumenat. Za besplatnu pomoc vezanu za jezik, molimo vas kontaktirajte Mansfield
Housing Authority na _508-339-6890_. (Serbo-Croatian)
Mansfield Housing u:-508-339-6890_Trs eiy 6" I=" 64; •e, Est" rl -55l =�
-wj� ,14 j c Authority
17
(Urdu)
Ott z18 NDW-totl bZdL2L-f 0. ;iut 8931 k$d QuatAlzt Hstat uti Mansfield Housing Authority
uz 508-339-6890_�t1 tiu$ set. [Gujarati]
tanwAIlm-iml-i y 5ilsct6imoin _ Mansfield Housing Authority_r_508-339-6890_
t3�N;vv`sn�s�ta u tN �a�iium>°r�"tcirls
(Thai)
� 64-) CAl j C:jUa_i � UW : •. l c,g. ° v l Mansfield Housing Authority
Lly;-�6 -31508-339-6890
L�—L�� —
Attachment D: Legal Notice Translation
This document is for informational purposes only. The English version of this document is
considered the legally binding document.
Este documento es con el prop6sito de informaci6n solamente. La versi6n en Ingl6s de este documento
es la que se considera valida legalmente. (Spanish)
Este documento 6 para fins informativos. Somente a versao em ingle"s deste documento 6 considerada
um documento legalmente obrigat6rio. (Portuguese)
Dokiman sila a se you enf6masyon s6lman. Se v6syon angle dokiman sila a non konsidere antanke
dokiman ki angaje devan lalwa. (Haitian Creole)
(Chinese, Traditional)
(Chinese, Simplified)
3TOT AOKYMeHT HPHBeJteH TOIIbKO CO cnpaB09HO-HH(DopMaguoHHbwH Itenamn. AHrAHFICKHIIi BapHaHT
3TOP0 AOKYMCHTa ABAHeTCA IOPHAIMCCKH 0693aTeH6HLIM K 1ICF10RHeHum. (Russian)
��anrts:�cajr=nri�sc'nrir�t=nsircis�rn:y errnits:cns�nns3;acrr�rLrs�s�rs>;rn
QMclnMzlrlbmr'QAGmuel1c,Pciti (Mon-Khmer, Cambodian)
Tai lieu nay chi nham muc dich th6ng tin. Phien ban tieng Anh c6a tai lieu nay duac xem 16 mot tai
lieu c0 tinh rang bu6c ve mat phap ly. (Vietnamese)
Dukumentigan waa mid loogu tala galay mid wargelin ahaan on kaliya. Qeybta ku goran afka
Ingiriiska ee dukumentigan ayaa u taagan dukumentiga sharciga ah. (Somali)
liWyls' %l° jL, iiuy4suyil e.1gl cS ):L;�i�l )la.ovl },u+.; ; _>Was :w'l.°,t..ell Iyo�,c�tl of :l"auyll >�o �iiS..,; Y
(Arabic)
Cc document est fourni 6 titre d'information uniquement. La version anglaise de cc document a
caract6re obligatoire. (French)
II presente documento ha esclusivamente scopo informativo. La versione inglese del presente
documento a it documento legalmente vincolante. (Italian)
This document is for informational purposes only. The English version of this document is
considered the legally binding document.
To 7Eap6v £yypa(po eivat µ6vo n%jpocpoptaK6. H AyykucK eK8oxr1 Tou 68cupe&catvoµtxa
&GltsuTtx6 £yypcgo. (Greek)
19
Niniejszy dokument sluty wylgcznie celom informacyjnym. Angielska wersja Lego dokumentu jest
prawnie obowigzujgca. (Polish)
°l�E_zj`I _vztl a°aL1L}.°l`Ajq] Vz#��z �hjzrTVL1L}. (Korean)
�O7C�1F�#(?t��tQtih�Ltc�Z�o�c�OaAk6lidhshj7#*��7C� td7e (Japanese)
Up *u.1uwwpn.L llap uitr)hlliutn4tullm1r htgwwwlllthp] hwtfwp k rl] wlh: Up t�wuwwfarlpa
wiughphit inwpphpwlllr k hwtfwptjmtf ] Irwtjwpwlrnphh ulwptnwgnphglmq giwuuiwfanutla:
(Armenian)
ucctiucanes�v2acwaia`Iv�oUe�9Qa�n�u2mcz�2aQuvc�n�uu. carns�uv�niacUu�euuijncia�c��li
nauv��ia ccrius=uuw���agnoctn�uu. (Lao)
Ovaj dokument sluzi samo u informativne svrhe. Verzija ovog dolcumenta na engleskom jeziku se
smatra zakonski obavezujucim dokumentom. (Serbo-Croatian)
-� .Y9Lw� ill9 -;JS .iiiL y J9I' c�s�' ^ U3Js �S.J:,)fJ LS .Ys� u°� -G. C"'.d'^ c,�"L°.fl"^'--°.ram
(Urdu)
NI 62cil2110Klx 14IR ll-lt 3du41H1_� -d E�. ;LIt udia-di 2Aa�� z4sz�at st^),ai1 z1c10llt?l wta-f
31RIgl4i Z41421. (Gujarati)
v v
1DM711cdim7IJ14AI143iElLY11UU
r
iIIIIJD114 04flg2191D4LVflMIUOV61)ULUflVf11TiWili nVIl4IIUfIgIIWO
(Thai)
91 al. Lsj �,g,uJ;I--J�IvI�r-14�...1lgu,Ll���I�Lye�;�Lyl
(Farsi)
20
Mr. Doyle stated that he felt it was a good option as there was one Board member
who had signed on remotely because she was not feeling well.
Mr. Kozlowski asked if the Governor had rescinded the order to allow public
meetings to be held remotely. The Executive Director stated that she did not believe
any changes had been made.
Mr. Kozlowski made a motion to continue having remote
access to the Monthly Board meeting for both the Board
Members and the public until further notice or until the law says
we cannot. Ms. Tatum seconded the motion.
Upon Vote, the Motion Passed by a Vote of 5-0.
The Chairman referred to Agenda Item #7 Questions and Comments.
The Chairman stated that he was pleased to have the meeting open for public
attendance and looked forward to future meetings.
The Executive Director reminded the Board that a conversation had transpired at a
previous meeting permitting the Administrative Staff to work from home Wednesday
evenings, but it was not formally documented. She then asked the Board to clarify
with a motion and a vote the office hours for Wednesday evening.
Mr. Kozlowski stated that he felt this should be an item on the next month's agenda.
Ms. McDougall agreed to add a discussion on Wednesday evening hours to the next
agenda.
Mr. Prestwich passed a notice out that provided information on a bill that would
provide additional funding to the Housing Authorities. Mr. Prestwich asked that we
all take a proactive role and contact all politicians to advocate for this funding.
Three residents added input regarding the Wednesday hours, and they were
instructed to address their questions at the next meeting when it would be on the
agenda.
A resident asked how she would go about getting an item on the agenda. The
Chairman explained that all complaints should be placed in writing to the Executive
Director and the Director would forward the information to the Chairman, and if it
21
were appropriate, it would be added to the agenda. The Chairman added that most
complaints will be addressed by the Executive Director.
There being no further business to come before the Board, a
Motion was made by Mr. Kozlowski and seconded by Ms. Flynn
to Adjourn at 7:25 PM.
Upon Vote, the Motion passed by a Vote of 5 to 0.
Approved on May 4, 2022 - Board of Commissioners:
22