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HomeMy WebLinkAboutMHA 02/02/2022Minutes of the Regular Meeting of the Mansfield Housing Authority held via GoToMeeting on Wednesday, February 2, 2022, at 7:00 PM The Members of the Mansfield Housing Authority met in Regular Session in person and by video conference at 7:00 PM. The Meeting was called to order by the Chairman, Kevin Doyle at 7:00 PM and upon roll call, those present and absent were as follows: Present: Absent: Kevin Doyle Olivier Kozlowski Debra Tatum Mary Kate Flynn William Snyder Also present was the Executive Director, Andrea McDougall and 4 remote callers. A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the General Laws, with the Certificate as to Service of Notice of Meeting attached thereto was read and ordered spread upon the Minutes of the Meeting and filed for record. NOTICE OF MEETING Notice is herebygiven in accordance with Section 23A of Chapter 39 of the General Laws that a Meeting of the Mansfield Housing Authority will be held online via GoToMeeting at 7:00 PM on February 2, 2022. CERTIFICATE AS TO NOTICE OF MEETING (Section 23A, Chapter 39, General Laws) I, the undersigned, the duly appointed qualified Executive Director of the Mansfield Housing Authority.do hereby certify that on January 31, 2022, 1 caused to be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a true and correct copy. IN TESTIMONY HEREOF, I have set my hand this 8rh day of January 2022. The Chairman referred to Agenda Item #1, Approval of Warrant #405 for the month of January 2022. A Motion was made by Ms. Flynn and seconded by Ms. Tatum to Approve Warrant #405 for the month of January 2022. Upon Vote the Motion passed by a Vote of 5 to 0. The Chairman referred to Agenda Item #2, Approval of Minutes of the January 5, 2022, Regular Board Meeting. A Motion was made by Ms. Tatum and seconded by Ms. Flynn to approve the Minutes of the January 5, 2022, Regular Board Meeting. Upon Vote the Motion passed by a Vote of 5-0. The Chairman referred to Agenda Item #3, Executive Director's Report. A Motion was made by Ms. Flynn and seconded by Ms. Tatum to accept the Executive Director's Report. Ms. McDougall announce that there had been four different residents that had reached out to the Housing Authority Administrative Office to commend the Maintenance Department on their work clearing the snow from the recent storms. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Tatum and seconded by Mr. Kozlowski to Approve of the Balance Sheets and Financial Reports as of December 31, 2021. The Board of Commissioners reviewed the financial statements provided by the Fee Accountant. Upon Vote, the Motion passed by a Vote of 5 to 0. z A Motion was made by Ms. Tatum and seconded by Ms. Flynn to Approve the Executive Director's Salary Calculation. The Executive Director stated that Department of Housing and Community Development had revised the Executive Director's salary schedule. The new calculation reflected an increase in the Executive Director Salary for the 2022 fiscal Year. Upon Vote, the Motion Passed by a Vote of 5-0. A Motion was made by Mr. Kozlowski and seconded by Ms. Tatum to make no changes to the Housing Authority's existing Inclement Weather Policy. Upon Vote, the Motion Passed by a Vote of 5-0. The Chairman referred to Agenda Item #7, Review of the Mask Mandate. A Motion was made by Mr. Kozlowski that in light of the fact that the Mansfield Board of Health has instituted their own mask policy that encompasses Mansfield Housing Authority properties, that the Mansfield Housing Authority repeal their policy. Ms. Flynn stated that she did not agree and felt that no change should be made to the existing policy. Mr. Snyder said that he felt the Housing Authority should emphasize safety and maintain their policy. Ms. Tatum agreed and said that she felt the policy should remain intact. Mr. Kozlowski added that the Housing Authority policy says that if the numbers recede for two consecutive weeks the mask mandate would be lifted. Mr. Kozlowski stated that the number of cases in Mansfield from January 19th through to February 2nd had declined and, in the policy, it states the Board would lift the mandate. Ms. Flynn said that the policy called for Mansfield to be in the moderate or low transmission categories as outlined by the CDC, for two consecutive weeks. Ms. Flynn stated that according to the most recent information, Mansfield remains in the high transmission category. 3 The Motion by Mr. Kozlowski to Repeal the Mask Mandate Policy was not seconded. The Chairman referred to Agenda Item #8, Discussion of the 2021 Performance Management Review Results. Ms. McDougall stated that the DHCD annually performs an audit of the Management and maintenance, and she informed the Board that the 2021 Fiscal year had no findings. Both the Chairman and Ms. Tatum congratulated the Director on a job well done. The Chairman referred to Agenda Item #7 Questions and Comments. Mr. Kozlowski made mention that the Chairman was not wearing a mask at the start of the meeting. The Chairman stated he removed it briefly for breathing purposes. There were no comments by the Executive Director. There being no further business to come before the Board, a Motion was made by Ms. Flynn and seconded by Mr. Kozlowski to Adjourn at 7:14 PM. Upon Vote, the Motion passed by a Vote of 5 to 0. Approved on March 2, 2022 - Board of Commissioners: 4