HomeMy WebLinkAboutMHA 01/06/2022Minutes of the Regular ,Meeting of.the Mansfield Housing
Authority held via GoToMeeting on
Wednesday, January 5, 2022, at 7:00 PM
The Members of the Mansfield Housing Authority met in Regular Session in person
and by video conference at 7:00 PM.
The Meeting was called to order by the Chairman, Kevin Doyle at 7:00 PM and upon
roll call, those present and absent were as follows:
Present: Absent:
Kevin Doyle
Olivier Kozlowski
Debra Tatum
Mary Kate Flynn
William Snyder
Also present was the Executive Director, Andrea McDougall and 2 remote callers.
A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the
General Laws, with the Certificate as to Service of Notice of Meeting attached
thereto was read and ordered spread upon the Minutes of the Meeting and filed for
record.
NOTICE OF MEETING
Notice is hereby given in accordance with Section 23A of Chapter 39 of the General
Laws that a Meeting of the Mansfield Housing Authority will be held online via
GoToMeeting at,7:00 PM on January 5, 2022.
CERTIFICATE AS TO NOTICE OF MEETING
(Section 23A, Chapter 39, General Laws)
I, the undersigned, the duly appointed qualified Executive Director of the Mansfield
Housing Authority do hereby certify that on December 29, 2021, I caused to be filed,
in the manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of
the Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is
a true and correct copy.
IN TESTIMONY HEREOF, I have set my hand this 16th day of January 2022.
Andrea McDougall, cutive Director & gcting Secretary
The Chairman referred to Agenda Item #1, Approval of Warrant #404 for the
month of December 2021.
A Motion was made by Ms. Tatum and seconded by Ms. Flynn
to Approve Warrant #404 for the month of December 2021.
Upon Vote the Motion passed by a Vote of 5 to 0.
A Motion was made by Ms. Flynn and seconded by Ms. Tatum
to approve the Minutes of the December 5, 2021, Regular
Board Meeting.
Upon Vote the Motion passed by a Vote of 5-0.
The Chairman referred to Agenda Item #3, Approval of Minutes of the
December 16, 2021, Special Board Meeting.
A Motion was made by Ms. Flynn and seconded by Mr.
Kozlowski to approve the Minutes of the December 16, 2021,
Special Board Meeting.
Commissioner Kozlowski requested that minutes from the December 16, 2021,
reflect that he stated that he did not believe the Board was not authorized to enter
into Executive Session because it was not indicated on the posted agenda.
Mr. Kozlowski moved to amend the minutes to reflect that he stated he did not
believe the Board was authorized to enter Executive Session because the posted
agenda did not say that they would be entering into Executive Session.
Ms. Flynn stated that she also wanted it reflected that the purpose the Board was
entering into Executive Session was reason #1 of convening into Executive Session
which permits an Executive Session to discuss the reputation, character, physical
condition or mental health, rather than professional competence, of an individual, or
to discuss the discipline or dismissal of, or complaints or charges brought against, a
public officer, employee, staff member or individual. The individual to be discussed
in such Executive Session shall be notified in writing by the public body at least 48
hours prior to the proposed Executive Session; provided, however, that notification
may be waived upon written agreement of the parties.
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Upon Vote, the Motion passed by a Vote of 5 to 0.
The Chairman referred to Agenda Item #4, Executive Director's Report and
Resident Service Coordinator's Report.
A Motion was made by Mr. Kozlowski and seconded by Ms.
Flynn to accept the Executive Director's Report and the
Resident Service Coordinator's Report.
Upon Vote, the Motion passed by a Vote of 5 to 0.
A Motion was made by Ms. Flynn and seconded by Ms. Tatum
to Approve of the Balance Sheets and Financial Reports as of
November 30, 2021.
The Board of Commissioners reviewed the financial statements provided by the Fee
Accountant.
Upon Vote, the Motion passed by a Vote of 5 to 0.
A Motion was made by Ms. Tatum and seconded by Mr.
Kozlowski to Approve the Certificate of Substantial Completion
for Project #167086 Cedar Court Exterior Door and Storm Door
Replacement — Phase I.
Upon Vote, the Motion Passed by a Vote of 5-0.
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The Chairman referred to Agenda Item #7, Approval of the Certificate of
Substantial Completion for Proiect #167099 Pine Needle Emergency Deck
Replacement.
A Motion was made by Ms. Flynn and seconded by Mr.
Kozlowski to Approval of the Certificate of Substantial
Completion for Project #167099 Pine Needle Emergency Deck
Replacement.
Upon Vote, the Motion Passed by a Vote of 5-0.
Ms. Flynn referred to the handout the Board received from the Mansfield Board of
Health regarding COVID-19 transmission. She explained that the Board of Health
showed the town of Mansfield a very high transmission category for COVID-19. Ms.
Flynn stated that according to the Mansfield Housing Authority Mask Mandate Policy
no changes should be made.
A Motion was made by Mr. Kozlowski to revoke the Mask
Mandate Policy and it was not seconded.
The Chairman referred to Aaenda Item #9 Correspondence.
The Chairman asked the Executive Director to highlight the Letter DHCD Award
Letter for the Automatic Door Opener. Ms. McDougall stated that a reasonable
accommodation request came into the Housing Authority requesting an automatic
door opener for one of the buildings at Bicentennial Court. Ms. McDougall said the
request had been fulfilled and the letter was notice that the State compliance reserve
money had been allocated to pay for the project.
There were no questions or comments from the Board of Commissioner or the
Executive Director.
The Chairman referred to Agenda Item #10 Questions and Comments.
Mr. Kozlowski noted that he believed by having the minutes to the December 16,
2021, Special Board meeting on the agenda and discussing them, the Board had
effectively made them public.
There being no further business to come before the Board, a
Motion was made by Mr. Kozlowski and seconded by Ms. Flynn
to Adjourn at 7:14 PM.
Upon Vote, the Motion passed by a Vote of 5 to 0.
Approved on February 2, 2021 - Board of Commissioners:
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