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HomeMy WebLinkAboutKMB 12/13/2022KMB Meeting Minutes -13 December 2022 RECEIVED f TOWN CLERKS OFFICE 1013 JAN 18 P 3: 39 MANSFIELD - "Empowering residents, businesses and MASSACHUSETTS government to make Mansfield agreener, cleaner place to live, work and play. " KEEP MANSFIELD BEAUTIFULCOMMITTEE Meeting Minutes Meeting Date: 13 December 2022@ 7:00 pm. - Location: MBC Room -Mansfield Town Hall', Attendees: Jeff Ward (Chair), Mike Healey, Janice Wivagg, Kelly Kemp, Ana Newell, Patrick McCue, Martha O'Connell Absent: Michael McCarthy, Pat Colbert , Guest: Kristy Brooks, Patrick McCue's Father Welcome & Call to Order Meeting called to order at 7;05 p.m. Motion to accept minutes from previous meeting of 15 November 2022, Minutes approved by, committee members in attendance. Treasurer's Report December 13. 2022 Report - KMB F $6,632.36 (Funds @ Town Hall) $2,000.00 (FY2023 Grant) $1,751.61 (Funds @ PayPal) $330.97 (Funds 0, Bluestone Bank) Net Total: $10.914.94' Mansfield Elks Donation Received Via PayPal Jennerations $1,000.00 / net $970.12 Note 1 - Made via two $500.00 donations in PayPal, both on December 6th... Donated $1,000 last year to KMB; maybe, this was intended or an accidental double submission. Follow-up needed to confirm. Note 2 - Another note on'the PayPal front: Mike McCarthy will be adding the Town's Tax Number/ EIN and try to get approval for reduced fees. KMB Meeting Minutes Page 1 KMB Meeting Minutes -13 December'2 Note 3 — Jeff will provide Ana Newell with contact names to thank the Elks and Mansfield Women of Today for donations. Nip-Ijottle Stipend Program Wines'andMore $50.00 West Mansfield Variety $50.00 Fxirenses Keep Mass Beautiful: $990 (KMB Portion of Shared Storage Unit) Fundraisina Fundraising Letter - The committee will start working on letter review and updates after the holidays. Follow-up action item from October meeting: The donation database needs to be updated to reflect new businesses in town and those that have left/closed. A list of the new businesses may be may be available through the Town Clerk's office. There is also a list of volunteers and potential donors that were collected during Family Fun Night that need to be updated in the database. Kelly Kemp volunteered to work with Neil Rhein to get the db updates completed. Nip Stipend Program Monies I, Follow-up action item from October meeting: Jeff Ward continues follow-up on Nip Stipend Program participants and payments. The committee will set goals for 2023 on, how best to spend the stipend monies received. Background of Nip Stipend Program - Local Mansfield liquor store owners proposed and agreed to the '- option of paying KMB and the Mothers Against Drunk Driving (MADD)'organizations a $100 monthly stipend (to be split evenly betweenorganizations) that can be used for cleanup and for educational purposes to help promote proper disposal of nip bottles. Payments began in July 2022: Ongoing Programs Great Mansfield Clean -U sn 2023 Annual Spring Clean -Up for 2023 — This event will be held on 29 April 2023. The event has traditionally, been held on the last Saturday of April each year. Annual Fall Clean -Up for 2023 -This event will be held from November 1-12 2023. Jeff Ward will inform Town Hall on the selected dates for posting both of the 2023 Clean -Up events on the town's calendar and website. Note for January meeting — Add an agenda item for January meeting to inventory clean-up supplies (bags, gloves, grabbers, vests, etc.). Martha O'Connell will reach out to Josh Reinke and inquire if DPW can order 900 yellow 30 gallon bags for KMB. Flower Barrel Program Pat Colbert shared' partial info from the flower barrel spreadsheet indicating some of the'monies collected during the 2022 program. Committee discussed the need for more accountability for participant payments. There was a suggestion made to provide watering cans to program; participants for next season to encourage participant barrel watering and help cut down on KMB's need to water barrels. KMB Meeting Minutes Page 2 KMB Meeting Minutes - 13 December 2022 Note 3 — Jeff will provide Ana Newell with contact names to thank the Elks and Mansfield Women of Today for donations. Nin Bottle Stipend Program Wiries'andMore $50.00 West Mansfield Variety $50.00 Expenses Keep Mass Beautiful: $990 (KMB Portion of Shared Storage Unit) Fundraising .Fundraising Letter - The committee will start working on letter review and updates after the holidays. Follow-up action Item from October meeting: The donation database needs to be updated to reflect new businesses in town and those that have left/closed. A list of the new businesses may be may be available through the Town Clerk's office. There is also a list of volunteers and potential donors that were collected during Family Fun Night that need to be updated in the database. Kelly Kemp volunteered to work with Neil Rhein to get the db updates completed. Nin Stipend Program Monies Follow-up action item from October meeting: Jeff Ward continues follow-up on Nip Stipend Program participants and payments. The committee will set goals for 2023 on how best to spend the stipend monies received. Background of Nip Stipend Program - Local Mansfield liquor store owners proposed and agreed to the option of paying KMB and the Mothers Against Drunk Driving (MADD) organizations a $100 monthly - stipend (to be split evenly between organizations) that can be used for cleanup and for educational purposes to help promote proper disposal of nip bottles. Payments began in July 2022. Ong=oing Programs Great Mansfield Clean -Um 2023 Annual Spring Clean -Up for 2023 — This event will be held on 29 April 2023. The event has traditionally been held on the last Saturday of April each year. Annual Fall Clean -Up for 2023 -This event will be held from November 1-12 2023. Jeff Ward will inform Town Hall on the selected dates for posting both of the 2023 Clean -Up events on the town's calendar and website. Note for January meeting—Add an agenda item for January meeting to inventory clean-up supplies (bags, gloves, grabbers, vests, etc.). Martha O'Connell will reach out to Josh Reinke and inquire if DPW can order 900 yellow 30 gallon bags for KMB. Flower Barrel Program Pat Colbert shared partial info from the flower barrel spreadsheet indicating some of the monies collected during the 2022 program. Committee discussed the need for more accountability for participant payments. There was a suggestion made to provide watering cans to program participants for next season to encourage participant barrel watering and help cut down on KMB's need to water barrels. KMB Meeting Minutes Page 2 KMB Meeting Minutes -13 December 2022 Notes for January meeting - Mike McCarthy to approximate cost per Barrel including seasonal maintenance. Committee will need to discuss KMB spending on the "donated" barrels we provide to make the barrels look uniform throughout the downtown as well as funding to purchase new barrels for next season. Painted Barrels Kelly Kemp suggested bringing back the Painted Barrel event that was held several years ago at the oldDPW facility. This event idea was very well received and will be discussed with Kevin Dumas and Josh Reinke. At the October meeting, Pat Colbert indicated that there is currently one barrel being painted by a local artist.. KMB currently has 7 barrels that can be designed and painted. Martha O'Connell reached out to Derek' Harding at Mansfield HS Art Department to ask if students would like to paint a few barrels over the winter" session. No response to date. Note - Follow-up needed with Josh Reinke to obtain'a list of current painted barrel locations for committee review. Adont-a-Spot Program Ana Newell provided a brief overview of the program for our newest committee member, Patrick McCue. Ana would like the committee to support her idea for contract agreements that would be made between program participants and KMB; this would help ensure good seasonal maintenance of the sites. " Ana reached out to West Mansfield resident, Todd Richardson, regarding the adoption and design of the new West Mansfield Sign area at Otis Street. Wildflower bombs were seeded in fall 2022 near the site as part of a wildflower pilot program and the town posted signage to mark the seeded area. Kathy Harney from Mansfield Shredding indicated she would consider the possibility of Mansfield Shredding - adopting an AaS garden. The garden area next to Happy Hollow on North Main Street frequently has trash in the garden around the bench seating. This may be a site opportunity to utilize the individuals who work at the Bottle Redemption Center and/or Mansfield Shredding to help keep that site well maintained. Notes for Follow-up: Ana is on the Board of Mansfield Shredding and will continue adoption discussions with Kathy Harney. Ana is also working on finding a caretaker for Mary Fontes/ spiritual garden near Old Elm St. Fine Landscaping could not undertake adoption of that site. Adopt -a -Street The committee discussed the program link to the town's updated website. KMB's link was not working properly and committee members were encouraged to go on the website and recommend changes so Jeff Ward can provide feedback to the town. "We Noticed" Jeff Ward coordinated the recognition for the Trattoria Romana restaurant and a plaque was presented. Kelly Kemp updated the recognition photo on social media. Litter Busters The program will likely start up again in January as School Street and Hope Street toward the Chocolate Factory site need attention. Additional Projects/ Initiatives • On/Off Ramps -No activity to report. KMB Meeting Minutes Page 3 KMB Meeting Minutes -'13 December 2022 • Adopt-a-Hielrwav - No new activity to report on Rte. 140 clean-ups. • "No Litter Zone" Signs - No activity to report. Miscellaneous Discussion Items Grant Application from Stop & Shop - Janice Wivagg submitted a grant application for KMB to Stop & Shop in late October. There has been no response on our grant application from the. company to date. Mike Healey will follow-up with his contacts at Stop & Shop to find an internal contact for the program. Meeting Adjournment Next Meeting Date: 17 January 2023 @ 6:00 p.m. Meeting Adiourned: 8:12 p.m. Minutes approved on:A Ze, 2 - Secretary signature: KMB Meeting Minutes Page 4 0 KMB Meeting Minutes -13 December 2022 • Adont-a-Highwav - No new activity to report on Rte. 140 clean-ups. • "No Litter Zone" Signs - No activity to report. Miscellaneous Discussion Items Grant Amfication from Stop & Shop — Janice Wivagg submitted a grant application for KMB to Stop & Shop in late October. There has been no response on our grant application from the company to date. Mike Healey will follow-up with his contacts at Stop & Shop to find an internal contact for the program. Meeting Adjournment Next Meeting Date: 17 January 2023 @ 6:00 p.m. Meeting Adiourned: 8:12 p.m. Minutes approved on: Ze, Secretary signature: KMB Meeting Minutes Page 4