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Home My WebLink AboutSchool Comm. 06/21/2022Approved 07-26-22 Mansfield School Committee Meeting Minutes for Tuesday, June 21, 2022 In Person & Virtual Meeting using GoToWebinar An Open Meeting of the Mansfield School Committee was held in person and virtually on Tuesday, June 21, 2022. The open meeting session was called to order by Vice Chair Lynn Cavicchi at 6:03p.m. Members Present: Administration Present: Lynn Cavicchi, Vice Chair Teresa Murphy, Superintendent of Schools Vivian Webster Michael Connolly, Assistant Superintendent (Teaching/Learning) Jenn Walsh Ed Donoghue, Assistant Superintendent (Finance/Operations) Members Absent: Kiera O'Neil Lauren Scher *** All members in person — Roll call vote not required *** Motion to adjourn: At 6:05 p.m., Vice Chair Lynn Cavicchi asked for a motion to enter into Executive Session pursuant to M.G.L. Chapter 30A, Section 21 for the Following Purpose: Under Exception No. 3, To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and not to reconvene in open session and the chair so declares; Motion to adjourn into executive session by Jenn Walsh / Vivian Webster Roll Call Vote: ::K m o Jenn Walsh Yes X> N Vivian Webster Yes ooZ; rn> ��' c)M Lynn Cavicchi Yes DX - oo rn 01) :e rn Motion Carries 3-0 � -D �rG rri -11 The committee returned to resume open session at 6:31 pm. <n N -n CA c-) M Public Speak: None Communications: One letter regarding the Band Teacher/Director Administrative Reports: Superintendent Teresa Murphy: We have reached the last day of a very challenging school year. It has been quite a year starting with a covid-centric environment. We dropped various guidelines as permitted and ended the year with concerts, field trips, field days, athletics. Thank you to our staff, parents and students. The CHAMPS Summer institute starts this Monday and we are very excited to have a full program back for our families. Shawna Leary has retired and Scott Sanchez has taken over the role of CHAMPS Director. Page 1 of 5 Approved 07-26-22 Mansfield School Committee Meeting Minutes for Tuesday, June 21, 2022 In Person & Virtual Meeting using GoToWebinar Last week our 8th grade civics classes visited both the Town Hall and Central Office learning about many aspects of municipal and school activities. Assistant Superintendent Michael Connolly: MA Insight has completed their collection of data for the Equity Audit and is currently analyzing all of the data. Representatives from MA Insight will present their findings to the leadership team this August and to the School committee on September 6. From there we move forward with building teams to develop district plans. Tomorrow is the first day of summer break but already some teachers are jumping right into their summer planning. Over 54 different summer institutes will run this summer on curriculum work, technology or other skills. Vivian Webster asked who be asked to participate on District Equity Planning. As with our Equity Audit from the beginning, we have invited everyone who wanted to participate to do so. Our goal is to have a very broad range of people representing our community to help the district move forward. Assistant Superintendent Ed Donoghue: Tomorrow we will be on a State call to see if we receive funding approval for the MHS Boiler project. We anticipate a reimbursement rate of 52.8% which would cover approximately $900,000 or the $1.75 Million project. We will then need to get final approval at the fall town meeting to move forward with the project. If approved it will be a 3 - 5 week project during the summer of 2023. Approval of Warrant: Motion to approve the warrant memo dated 6-13-22 by jenn Walsh / Vivian Webster Motion Carries 3 - 0 Goods & Salary & Goods & Salary & Services Wages Services Wages 220045S 2022-23 220047S 2022-24 5-10.22 5.13-22 5-24-22 5-27-22 General Fund 300,410.43 1,701,047.99 634,554.21 2,056,963.01 Medicare - 2,333.48 - 2,393.60 Capital - - 18,235.72 - Revolving 1,166.50 29,943.29 4,608.63 34,483.02 Food Service 43,443.64 21,393,09 42,460.32 23,937.33 Gifts 529.60 - 1,699.46 - Student Activity 58,858.10 800.00 15,474.58 3,050.00 Grants - 41,843.28 17,145.26 91,577.55 Prior Year - - 2,084.19 - 404,408.27 1,797,361.13 736,262.37 2,212,404.51 Page 2 of 5 Approved 07-26-22 Mansfield School Committee Meeting Minutes for Tuesday, June 21, 2022 In Person & Virtual Meeting using GoToWebinar Approval of Minutes: Motion to approve the open meeting minutes dated 6-7-22 by Jenn Walsh / Vivian Webster Motion Carries 3- 0 Motion to approve the open meeting minutes dated 6-14-22 by Jenn Walsh / Vivian Webster Motion Carries 3 - 0 New Business: Consideration of Memorandum of Understanding for Buildings & Grounds: Superintendent Murphy reviewed the recently agreed upon contract changes for July 1, 2022 - June 30, 2025. Most of the changes are language driven and include changes to how overtime is calculated, emergency on -call procedures, sub replacements, an additional holiday (Juneteenth), sick leaves, personal days, longevity, clothing and wages. Specifically: The district clarified the specific 7 day period for which OT is calculated. It defined what is considered an emergency which would result in an unusual work situation. Step increases will now be given on July 1 rather than on each custodian's anniversary. Longevity has been increased by $50 per year. Modifications were made to the evaluation process. Wages were increased by $0.50 per hour in each step and an additional step as added. Questions/Answers: Vivian Webster asked if the floater sub is a per diem position. This is not a position we actively use but hope to do so in the future. It would be an active employee who can move from one shift to another as needed in the absence of a custodian. Motion to approve the Memorandum of Understanding for the Buildings & Grounds contract changes by Jenn Walsh / Vivian Webster Motion Carries 3 - 0 by roll call: Vivian Webster, Jenn Walsh, Lynn Cavicchi. Consideration of revised food services fees: Edward Donoghue reviewed the current fee structure as well as the practice of free lunch during the last 2 years due to COVID. There is a lot of talk that the state will pass a bill for free lunch in MA during 2022-23 but if they do not we need a plan in place. The district annually does an equity analysis against Federally provided figures. As of 2019 we were barely in compliance as our fees were low. We haven't seen the final fed figures yet but know that there is no way we can be complying. The proposed rates are: Page 3 of 5 Approved 07-26-22 Mansfield School Committee Meeting Minutes for Tuesday, June 21, 2022 In Person & Virtual Meeting using GoToWebinar FOODSERVICES pen6n{ wM1Ni IItNs[D wnmque DHIdE <yyw,l eNm[nvrr '�t'iNWmk- n.m.ni["rc "4iiKh:--' MidtlkftMDY breYdi<, ..-`i4Nh SAkakzmoU � � �55.50 1D(A5t1140I� A�eVf+�t +ey;smea mak lunM 5235 Ss3f $SSo 52.50 5230 $oA0 hOpm[dlNStef[MOI<W11m111NN(I. I .W[XliWiil'TLa V,..Iran IM1[ suNol MAN<ominu.ri[n Dl tFe rrN Imr<M1 prgnm Ier MxlM1meft. wnuW be mMANe rare aDm Nt aDPN< uN Imvn. Sim" P"M for [[K5" QW 1.love DNn W,F tD DN 0. rN. .w<.Nrw rvss llimen2.rYilimntary'�tidd115rA[nl; Mldd4Jdwd=2Yd(Stlfual W(I3<fiuo!..:�,: lruYlmk Ulndr ``N[aVul:. '.b1YiNh Or[iY,irt:., „tu,ia, szm u3s Sz3s zm zxss zz3s sxw/n3s Aca.>o Vivian asked if households still need to apply for free/reduced lunch even if the state moves forward with free lunch. Per Ed, we do need that information because our reimbursements depend on those approvals. What happens if a family does not qualify through the state gateway system? There is a federal application which is on our website. Families can provide their information which is then reviewed by the District based on a set list of qualifications. Lynn Cavicchi asked Ed to review how the food services accounts work. These are revolving accounts which are not part of the budget. Funds revolve from one year to the next. It should be noted that funds cannot be in the negative at the end of the fiscal year. When this occurs, the district needs to find money out of the operating budget to balance the revolving fund. Otherwise it is all self -funded. Our goal is to be self-sustaining. We do not set a goal to make money but we don't want to lose money either. We are required to stay in compliance with federal regulations. Motion to approve the revised food services fees by Jenn Walsh / Vivian Webster Motion Carries 3 - 0 Consideration of Po/icy change to LDA: Policy LDA states that we can support student teachers from a variety of local colleges. The Qualters Middle School asked us to consider a student from Emerson College. Motion to add Emerson College to the list of acceptable Colleges by Jenn Walsh / Vivian Webster Motion Carries 3 - 0 School Committee Business: The following dates are set for school committee: July 26, 2022: handbook and Superintendent Murphy's evaluation and contract review. August 30, 2022: Preparations for return to school September 6, 2022: Equity Audit presentation to school committee The remaining meeting dates will be set at a later date. Page 4 of 5 Approved 07-26-22 Mansfield School Committee Meeting Minutes for Tuesday, June 21, 2022 In Person & Virtual Meeting using GoToWebinar Other- Items not anticipated by the Chair 48 hours prior to this meeting: None Documents Referenced: Food Services Proposed Fees Buildings and Grounds MOU Policy Motion to adjourn: At 7:08 p.m., Lynn Cavicchi asked for a motion to adjourn. Motion to adjourn by Jenn Walsh / Vivian Webster Motion Carries 3-0 Respectfully Submitted, Diane Nugent, Administrative Assistant to Superintendent & School Committee Page 5 of 5