HomeMy WebLinkAboutWaste Reduction Recycling Comm. 02/03/2022Waste Reduction & Recycling Committee
February 3, 2022 `e1',' t-1 RVED LERIKS OFFICE
MEETING MINUTES aZZ MAR 22 P I'Lt 01
MEMBERS PRESENT: Kevin Dumas, Town Manager In A N S T lE L D
Neil Rhein, Select Board ` M AS5ACMUSETTS
Lee Azinheira, DPW Director
Christina Collins, DPW Office Manager
Graham Wilson, Board of Health
Matthew Jacques, School Department
Mark Corsillo, Resident
MEMBERS NOT PRESENT: Mike Ahern, Public Buildings/Special Projects
1. Call to Order —
Kevin Dumas calls the meeting to order and nominates Neil Rhein to serve as Chair of the
Committee; Lee seconds the motion; role call vote all in favor 8-0; Neil is appointed as the Chair
of the Committee.
RFP Status
Last meeting of the old Trash & Recycling Committee was June 30,2021. The committee
presented recommendations to the Select Board for the upcoming RFP trash and recycling
services on July 71h• The committee recommended to keep services at same levels. At the
proposal conference, four companies attended but only two companies responded to the RFP;
Waste Management and Republic. Neither followed the directions requested in the proposal.
Waste Management was supposed to submit a proposal with both with total cart replacement and
then with cart replacement on an as -needed basis; replace carts as -needed would be a 5%
increase over five years; based on calls and level of service not an extraordinary number of
replacements as -needed
Locked into fixed price 5% this year and then every year after that goes up 4% ... years past 5%
a year across the board negotiated down to reduce the numbers — unfortunately those were the
only two vendors — Waste Management's cost proposal to replace all the carts was still $30,000
under Republic's numbers.
Matt Jacques was curious as to whether environmental and fuel escalators were part of the
contract and they are as fuel adjustments and recycling processing fluctuate with market — Right
now we are paying about $33.38 per ton for recycling it is a very volatile market
Under the new contract residents would by the white goods and bulky item stickers directly
though Waste Management and Waste Management will charge either full price or, if the town
wants to cover a certain amount, Waste Management will charge the difference— details would
have to be worked out with Kevin and the Select Board —
School just entered into a contract with Waste Management also. Would be no discount because
school and town both have Waste Management contracts
Christina makes a motion that the Waste Reduction and Recycling Committee recommend to the
Select Board that the Town sign the contract with Waste Management with the option to use the
existing carts starting July 1, 2022; Graham seconds the motion; the role call vote passes 8-0
Kevin and Neil would like to establish a regular date for the Committee to meet and it is agreed
that it will be the first Thursday of the month at 4:30 p.m. with the first meeting taking place on
March 31d,
2. Next Meeting Date: March 3, 2022
3. Adjournment
Graham makes motion to adjourn; Christina seconds motion to adjourn; Vote to adjourn 8-0.
Meeting Adjourned.
Respectfully Submitted