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HomeMy WebLinkAboutMHA 11/10/2021RECEIVED Minutes of the Regular Meeting of the`M'4A*Wil4 -Housing Authority held via 001 �ing �0.0 t~9' Wednesday, November 10, 2.02.11, at 7;00 P The Members of the Mansfield Housing Authority met inegufi S2siionrtn person and by video conference at 7:00 PM. The Meeting was called to order by Chairman Kevin Doyle at 7:00 PM and upon roll call, those present and absent were as follows: Present: Absent: Kevin Doyle Olivier Kozlowski Debra Tatum Mary Kate Flynn William Snyder Also present was the Executive Director, Andrea McDougall and 3 remote callers. A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the General Laws, with the Certificate as to Service of Notice of Meeting attached thereto was read and ordered spread upon the Minutes of the Meeting and filed for record. NOTICE OF MEETING Notice is hereby given in accordance with Section 23A of Chapter 39 of the General Laws that a Meeting of the Mansfield Housing Authority will be held online via GoToMeeting at 7:00 PM on November 10, 2021. CERTIFICATE AS TO NOTICE OF MEETING (Section 23A, Chapter 39, General Laws) I, the undersigned, the duly appointed qualified Executive Director of the Mansfield Housing Authority do hereby certify that on November 3, 2021, 1 caused to be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a true and correct copy. . IN TESTIMONY HEREOF, I have set my hand this 17t' day of October 2021. Andrea McDougall, cutive Director & Acting Secretary A Motion was made by Ms. Flynn andseconded., ..Ms. Tatum .to approve the �Vlinutes.ef.th.e flefobei'.'93 --2021,. Special Board Meeting.', Upon Vote the Motion passed :by a Vote of 5 to 0: A Motion was made by Ms. Flynn and seconded by Ms. Tatum to accept the Executive Director's Report and the Resident Service Coordinator's Report. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Flynn and seconded by Ms. Tatum to Approve of the Balance Sheets and Year End Financial Reports as of September 30, 2021. The Board of Commissioners reviewed the financial statements provided by the Fee Accountant. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Kozlowski and seconded by Ms. Tatum to Approve and Sign the Fiscal Year End Forms and Certifications. Upon Vote, the Motion. Passed by a Vote of 5-0. 3 compliance with the state regulation and that she saw -no reason why:the Board: would not recognize. the Tenant Organization. Mr. Doyle asked if all tenants were notified prgperly-of tkbe b:ledtion and if -there were any complaints, he also asked how many residents -voted for the Officers of the Association. Ms. McDougall said that all tenants:were notified and that -there..: had been no complaints and that there was a total:of:l7 votes cast.. Upon Vote, the Motion Passed by a Vote of 5-0.. The Chairman referred to Agenda Item #10 Correspondence The Executive Director had provided a copy of a tenant letter of appreciation for a Boy Scout Eagle project completed at 15 Park Street Ms. McDougall explained that the Resident Service Coordinator had arrange with a local Boy Scout Troop for one of their members to complete an Eagle Scout project that entailed building two handicapped accessible picnic tables, cleaning and painting the existing tables, adding umbrellas, power washing concrete walkways, and replanting a garden are all in the courtyard at the Park Street location. The Chairman requested a round of applause for the Boy Scout's effort. The Chairman referred to Agenda Item #11 Questions and Comments Ms. McDougall presented the Board of Commissioners with Public Housing Notice 2021-01 regarding the rules and regulations in filling the Tenant Board member seat. Ms. McDougall stated that she wanted the Board to review the guidelines so that we could meet any deadlines that would be required by the regulation. There being no further business to come before the Board, a Motion was made by Mr. Kozlowski and seconded by Ms. Tatum to Adjourn at 7:18 PM. Upon Vote, the Motion passed by a Vote of 5 to 0. Approved on December 1, 2021 - Board of Commissioners: 5 } compliance with the state regulation and that she saw no reason why the Board would not recognize the Tenant_Organization. Mr. Doyle asked if all tenants q� notified properly of the election and if there were any complaints, he also asked how many residents voted for the Officers of the Association. Ms. McDougall said that all tenants were notified and that there had been no complaints and that there was a total of 17 votes cast. Upon Vote, the Motion Passed by a Vote of 5-0. The Chairman referred to Agenda Item #10 Correspondence The Executive Director had provided a copy of a tenant letter of appreciation for a Boy Scout Eagle project completed at 15 Park Street Ms. McDougall explained that the Resident Service Coordinator had arrange with a local Boy Scout Troop for one of their members to complete an Eagle Scout project that entailed building two handicapped accessible picnic tables, cleaning and painting the existing tables, adding umbrellas, power washing concrete walkways, and replanting a garden are all in the courtyard at the Park Street location. The Chairman requested a round of applause for the Boy Scout's effort. The Chairman referred to Agenda Item #11 Questions and Comments Ms. McDougall presented the Board of Commissioners with Public Housing Notice 2021-01 regarding the rules and regulations in filling the Tenant Board member seat. Ms. McDougall stated that she wanted the Board to review the guidelines so that we could meet any deadlines that would be required by the regulation. There being no further business to come before the Board, a Motion was made by Mr. Kozlowski and seconded by Ms. Tatum to Adjourn at 7:18 PM. Upon Vote, the Motion passed by a Vote of 5 to 0. Approved on December 1, 2021 - Board of Commissioners.