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HomeMy WebLinkAboutMHA 10/06/2021RECEIVED Minutes of the Regular Meeting of the Mansfield (:( K5 OFFICE Housing Authority held via GoToMeeting on ZVI FEB _ I A 11: 49 Wednesday, October 6, 2021, at 7:00 PM The Members of the Mansfield Housing Authority met in Regular Session in person and by video conference at 7:00 PM. The Meeting was called to order by Chairman Kevin Doyle at 7:03 PM and upon roll call, those present and absent were as follows: Present: Absent: Kevin Doyle Olivier Kozlowski Debra Tatum Mary Kate Flynn William Snyder Also present was the Executive Director, Andrea McDougall and 4 remote callers. A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the General Laws, with the Certificate as to Service of Notice of Meeting attached thereto was read and ordered spread upon the Minutes of the Meeting and filed for record. NOTICE OF MEETING Notice is hereby given in accordance with Section 23A of Chapter 39 of the General Laws that a Meeting of the Mansfield Housing Authority will be held online via GoToMeeting at 7:00 PM on October 6, 2021. CERTIFICATE AS TO NOTICE OF MEETING (Section 23A, Chapter 39, General Laws) I, the undersigned, the duly appointed qualified Executive Director of the Mansfield Housing Authority do hereby certify that on October 1, 2021, 1 caused to be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a true and correct copy. IN TESTIMONY HEREOF, I have set my hand this 16t' day of October 2021. A Motion was made by Ms. Flynn and seconded by Mr. Kozlowski to Approve Warrant #400 in the amount of $256,637.07. Upon Vote the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Kozlowski and seconded by Ms. Tatum to Approve Warrant #401 in the amount of $277,766.95. Upon Vote the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Tatum and seconded by Ms. Flynn to approve the Minutes of the September 1, 2021, Regular Board Meeting. Upon Vote, the Motion passed by a Vote of 4-0-1 with Mr. Kozlowski abstaining. A Motion was made by Ms. Flynn and seconded by Mr. Kozlowski to accept the Executive Director's Report and the Resident Service Coordinator's Report. Upon Vote, the Motion passed by a Vote of 5 to 0. K A Motion was made by Ms. Tatum and seconded by Ms. Flynn to Approve of the Balance Sheets and Financial Reports as of August 31, 2021. The Board of Commissioners reviewed the financial statements provided by the Fee Accountant Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Flynn that the proposed Operating Budget for State -Aided Housing of the Mansfield Housing Authority (Chapter 200 / 667 / 705 / 689 / MRVP), Program Number 400-1 for fiscal year ending 9/30/2021 showing total revenue of $926,264 (Acct. No. 3000) and Total Expenses of $ 926,264 (Acct. No. 4000) thereby requesting a subsidy of $ 142,400 (Acct. No. 3801), and further that the Executive Director's total annual salary of $103,356 plus an additional $2,160.00 as a onetime Hazard Pay payment, made as per the Housing Authority's Hazard Pay Policy for fiscal year ending 9/30/2021 be submitted to the Department of Housing and Community Development for its review and approval. Mr. Snyder seconded the motion. Upon Vote, the Motion Passed by a Vote of 5-0. 3 A Motion was made by Ms. Flynn and seconded by Ms. Tatum to Approve the Contract Award to Alpha Contracting, the Lowest, Qualified Bidder for the Hawthorne Court Window Replacement Project. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Flynn and seconded by Ms. Tatum to Approve the Mansfield Housing Authority Holiday Office Closures for 2022. Upon Vote, the Motion Passed by a Vote of 5-0. There were no comments from the Board members on the compilation of the evaluations. The Chairman stated that It was a good score and that the Executive Director had done a good job. The Chairman asked the Executive Director to explain the notice. Ms. McDougall explained that the DHCD had issued the notice as guidance on the State's position with current information surrounding COVID-19 and the Delta variant. The Notice. DHCD dictated that the individual Housing Authority Boards should consider implementing their own policies for their specific properties. Ms. McDougall had broken down the areas of concern in to five categories for the Board to action; a mask mandate, modification to the rules of the Community Rooms, Monthly Meetings in person, or remain remote, Maintenance Requirements, and Resident Service Coordinator Events. The Chairman turned the gavel to the Vice Chairman. Mr. Doyle motioned that following the guidelines of the Mansfield Board of Health and CDC, the Housing Authority implement a mask mandate requiring that anyone entering our buildings and all common areas must wear a mask, rl - , there will be no gatherings in the community rooms, administrative staff must wear a mask when meeting face to face the public, and any maintenance employee entering any occupied unit must wear a mask. Ms. Flynn requested that we break down the motions for clarification. Ms. Flynn made a motion to that the Mansfield Housing Authority require masks to be worn in all indooWpaces and it was seconded by Ms. Tatum. 610(w Upon Vote, the Motion passed by a Vote of 4 to 1. Ms. Flynn made a motion that the Mansfield Housing Authority Board Meetings continue to be held remotely and it was seconded by Ms. Tatum. Upon Vote, the Motion passed by a vote of 4 to 1. Ms. Flynn made a motion that the Mansfield Housing Authority Maintenance Department wear a mask when in any common area but also if they are entering an occupied unit, and it was seconded by Mr. Snyder. Upon Vote, the Motion passed by a Vote of 5 to 0. Ms. Flynn made a motion that the Mansfield Housing Authority Resident Service Coordinator continue to hold events, but will require all participants to be masked, and it was seconded by Mr. Snyder. Upon Vote, the Motion passed by a Vote of 4-0-1, with Mr. Kozlowski abstaining. Mr. Kozlowski made a motion that anyone unable to wear a mask because of medical reasons or due to disability would 5 be exempt from having to wear a mask, and it was seconded by Ms. Flynn. Upon Vote, the Motion passed by a Vote of 4-0-1 with Mr. Doyle abstaining. The Chairman referred to Anenda Item #11 Correspondence. Ms. McDougall presented the Board of Commissioners with a letter from the DHCD stating that the state was awarding the Housing Authority with the funding to replace the two decks at Pine Needle Lane. The Chairman referred to Agenda Item #12 Questions and Comments. There being no further business to come before the Board, a Motion was made by Mr. Kozlowski and seconded by Ms. Flynn to Adjourn at 7:38 PM. Upon Vote, the Motion passed by a Vote of 5 to 0. Approved on November 3, 2021 - Board of Commission, r.1