HomeMy WebLinkAboutRecreation Comm. 12/28/2021Recreation Commission Meeting Minutes
December 28, 2021
?` CEIVEO
J:i?i5 OFFICE
Attendees Present: Mitch Bregnard; Chairman, Linda McCabe; Clerk; JA°d 26 P 2 39
Ed Westhaver, Mike Weber, Chris Leard. �. t,, Irv�O
Sherri H. Gurnon, Parks & Recreation Director Jg
Mary Sellner, Assistant Parks & Recreation Director
1. The meeting was called to order at 6:OOpm.
2. Minutes of the Recreation Commission Meeting held on October 26, 2021.
Motion: By Mike Weber to approve the Recreation Commission Meeting minutes
from October 26, 2021 as written. Seconded by Ed Westhaver.
Motion passes, 5-0.
3. Visitor: Ed Jameson was to attend regarding a Memorial Park Scoreboard donation, however he
was not in attendance.
4. Old Business:
-Sherri Gurnon briefed the Recreation Commission that the plan for a new Program Room
remains on hold until 50 West Street is developed.
-Ms. Gurnon notified the Recreation Commission that the bid for construction on the Plymouth
Street Playground will begin on Jan. 20. There is a pre -bid meeting on Jan. 13 to answer any
questions on the project. The predicted date of construction completion is August 2022.
-Sherri Gurnon advised the Recreation Commission that a study is being done to form a Memorial
Park Master Plan. CIP money is funding the study.
5. New Business:
-Sherri Gurnon requested that the Recreation Commission establish a Vendor/Business Attendance
Policy for Recreation sponsored community events. There have been a few inquiries in the past
and to avoid any issues, a policy would be important. The commissioners agreed and asked that
Sherri draw one up and it can be revised, if necessary, and voted on at the next meeting.
-Ms. Gurnon informed the Recreation Commissioners that the Santa Letters were sent out
again, this year. There were 86 letters written.
-Sherri Gurnon asked the Commissioners to look over the Facility Use Form for any updates. The
Commissioners had no revisions to the forms.
Motion: By Ed Westhaver to approve the Facilities Reservation Form as written. Seconded
by Mike Westhaver.
Motion passes, 5-0.
-Ms. Gurnon briefed the Commissioners that 50 West Street is still in the planning process. Mike
Ahern will be the Project Manager. The grant the town applied for was denied so the building
will be demolished and rebuilt. It will be the new COA building.
-Sherri Gurnon noted that the Mansfield Cooperative Garden is adding 110 plots to the back of the
property. Michael Lovett, Scout Master, requested three plots be donated to the scouts thereupon
the scouts will work towards related badges regarding gardening.
Motion: By Linda McCabe to waive the fee for the three plots at the Mansfield Cooperative
Garden to be used by the scouts. Seconded by Chris Leard.
Motion passes, 5-0.
-Ed Westhaver was approached by a resident regarding our Pickleball courts painted at Plymouth
Street. The resident stated that the courts are always busy as there are only three and wanted the
current Pickleball courts to be repainted to produce two Pickleball Courts per tennis court. The
resident would like to see portable nets available, as well. Sherri Gurnon conveyed that the
Pickleball program just started in the fall 2021. Ms. Gurnon would like to do a full year of offering
the program and then reevaluate the need for more courts. She stated that Memorial Park would
be a good location to do the new court configuration. In addition, there is a lock box for the
portable nets and lights.
7. Next Commission Meeting: Tuesday, January 25, 2022
6:00pm
8. Motion: By Chris Leard to adjourn. Seconded by Mike Weber.
Motion passes, 5-0.
The meeting was adjourned at 6:33 PM.
Respectfully Submitted,
L nd M�abe
Recreation Commission Clerk
MMS/msl I20.doc:5:reccom f. rec: mmord
Date