HomeMy WebLinkAboutTrash & Recycling Comm. 04/08/2021ecycling Task Force Ad Hoc Committee
OFFIA ril 8, 2021
2921 F,Ay I I p J� E TING MINUTES
MEMBERS PRESWT'f ANSFIF(_DSteve Schoonveld, Select Board Member
" "3 A1'NUSFjlpee Azinheira, DPW Director
Mike Ahern, Public Buildings/Special Projects Manager
Christina Collins, DPW Office Manager
Neil Rhein, Select Board Member
Jack Cooney, Finance Committee
MEMBERS NOT PRESENT: Amy Donovan Palmer, Health Agent
Graham Wilson, Board of Health
Kevin Dumas, Town Manager
SPECIAL GUEST: Kathi Mirza, MassDEP
Regional Municipal Assistance Coordinator
Jessica Wozniak
1. Call to Order —
Reading of virtual meeting law —
2. Approval of Minutes —
Approval of February 161h, 2021 and March 9th, 2021 Meeting Minutes;
Mike makes a motion to approve the minutes; Lee seconds motion; roll call vote motion passes
5-0 to approve the February 161h and March 9°i Meeting Minutes.
3. Resident Questions & Comments —
None
4. Discussion and Development of Recommendations for the RFP and the Select Board
Lee, Mike and Christina have created two documents: Items to Consider for new Trash and
Recycling Contract to Include within the RFP and DPW Staff Recommendations for new Trash
& Recycling RFP.
First discussion revolves on the document called Items to Consider for new Trash and Recycling
Contract to Include within the RFP. Steve pulls up the list and makes changes as the items are
discussed (copy of document is attached to these minutes). Items discussed include
- multifamily buildings, under four units still will be provided with trash and recycling;
small businesses that have the same amount of trash and recycling as a single-family
home;
will larger recycling bins be offered and 2"d trash carts for a fee;
fee for standard trash carts or 64-gallon cart; and
is there a way the RFP can include a price per barrel, for a fall yard waste pick-up, etc
anyway to have it set-up to include a la carte items.
Discussion moves to the DPW Staff Recommendations for the Trash & Recycling RFP.
Committee goes through each number to discuss and determine what they want the RFP to
include. Such items to be included are:
- five-year contract;
- replacement of all barrels (committee feels that the proposal from Waste Management
should include a proposal with new cats and one without carts; new carts should contain
stickers that show what can and cannot be put in each bin;
- increases annually with regard to prevailing wage and fuel costs;
- bulky and white good items;
- Town of Mansfield seal and lettering on trucks;
- contractor will send out resident mailing introducing themselves and educational
material;
- reference checks;
- USA call center with daily reporting of what wasn't picked up and why;
- separate cost to pick-up and dispose of trash / recycling for schools, municipal buildings,
and housing authority; and
- Christmas tree pick-up and/or fall yard clean-up priced separately.
Discussion continues about what committee feels should and shouldn't be included and what
keeps the playing field most level for the contractors responding to the RFP
5. Items Not Known 48 Business Hours Prior to Meeting
None
6. Committee Members Questions & Comments
Steve touches briefly on survey over 1000 were filled out. Summaries are being done and the
information is being tallied and working on what we want to summarize and how to present the
results. Also, Jessica will work on maybe summarizing some of the comments to see what came
up the most and a way to include that.
Mike — None; Christina — None; Lee — None; Jack — None;
Neil states that he does also want to revisit many of the other issues the committee talked about
back in the beginning which include recycle education so that we can have cleaner recycling in
Mansfield; borrowing library for items such as leaf blowers, power washers, etc; swap shop;
recollect community composting, etc.
7. Next Meeting
Steve is going to talk to Nancy and get a schedule of what is available for meeting times.
8. Adjournment
Mike makes motion to adjourn; Lee seconds motion to adjourn
Roll call vote to adjourn meeting passes 5-0. Meeting Adjourned.
Respectfully Submitted
Christina Collins
Signature of Commission Clerk
Date of Acceptance -