HomeMy WebLinkAboutSchool Comm. 03/25/2021approved 03-13-21
Mansfield School Committee
Facilities Subcommittee
Minutes for March 25, 2021
RECEIVED
Iff"WH C'U'RKS OFFICE
202I NAY J 2 P I: 52
A meeting of the Mansfield School Committee Facilities subcommittee was opened and called to or er
at 7:08 am. MAt6FIELD
HIASSr?-t;j-IUSETTS
Attendees: Lauren Scher, Linda Fernando, Matt Jacques, Ed Donoghue
Approval of Minutes
Minutes approved from 2/25/21 facilities subcommittee meeting (2-0)
New Business
• Work Order Update
o Keeping up with requests coming in (report of actual number of requests was
unavailable at this time). Currently, the focus has been on preparations for back to full
in person learning.
• Custodial Update
o Interviews this week to replace open position (3 outside/1 inside candidate); will finalize
this week.
o Considering additional lunches in multiple areas in each school (gym, etc.); current
custodians will be utilized more to help with cleaning.
o Do more custodians need to be added to staff? Current custodians are being offered OT;
hard to find additional custodians.
• Are there incentives to consider motivating current staff? (lunch, double-time,
etc.)
• Ads are still being run with little activity.
• New Project Update
o Security check in stations
• Filed permits for check in stations; it will take a couple of weeks for the permits
to be finalized.
• On track to start / complete middle school during April vacation — We are still
waiting for the glass to come in, and that might come in after the April vacation
week. Boards will be used until windows are installed.
o The CIP meeting is this evening to discuss other potential projects. If approved, planning
can get started on those projects.
• PPE Update
o We just received yesterday 800-count wipes. 500 buckets and 1K refills. This is enough
for every classroom and office in the district and should cover 4-5 weeks with a bucket
of wipes. Reaching out to grades 1-8 to see if they need additional PPE supplies in
advance of return to full in person school.
Policy Review
approved 03-13-21
o ECA Building & Ground Security
• Finalized; see email from Diane on Feb 3rd
o ECAB Access to Buildings & Grounds
• Bullet #5: remove; already captured in another policy (reference is not needed
in this one)
o KI Visitors to School — change verbiage to "all visitors much report to the designated
location to be processed through the visitor management system"
o FB Facilities Planning— per Matt nothing to add or change
o KF Use of School Facilities — 3rd sentence may not be accurate. Matt will review against
MASC policy discuss at the next meeting
• Other
o Return to school. Asked all principals about what needs to come out of the storage
facilities. Schools are also requesting additional furniture. Follow-up reports on HVAC
came out really good. The presentation of the report is confusing because it includes the
findings from earlier in the school year that have been worked through. But all of the
prior concerns have been addressed.
o Finalizing preparedness for students coming back in terms of cleaning protocols. There
will be some new lunch areas (for example, the gymnasium at MHS and JJ). Dawn is
trying to expand her staff and probably will stick with this staffing through the fall. Will
need to think about how to incentivize the custodians to come in for extra hours since it
has been difficult to hire outside workers.
0 30x30 tents (approximately 25 kids) is being delivered beginning today (open sided) to
allow outdoor space for lunches, breaks, etc.; one per school set up before April 5`h'
• MHS to the left of the front door
• Rob out back near basketball court
• A back of school near old softball field
• QMS back of building near softball field
Next meeting date: May 6th, 8:OOam
Meeting adjourned: 8:OOam