HomeMy WebLinkAboutSchool Comm. 11/05/2020approved 12-10-20
Mansfield School Committee
Facilities Subcommittee
Minutes for November 5, 2020
A meeting of the Mansfield School Committee Facilities subcommittee was opened and called to order
at 4:03pm.
Attendees: Lauren Scher, Linda Fernando, Matt Jacques, Ed Donoghue
Approval of Minutes
Minutes approved from 1/14/20 facilities subcommittee meeting (2-0)
Minutes approved from 9/11/20 facilities subcommittee meeting (2-0)
Old Business
None
New Business
• Hybrid model update
o Additional cleaning has been added on Wednesday in each school, including use of a
high-pressure washer in the bathrooms
o MHS cafeteria desks cleaned between each lunch
There are many students using the cafeteria, not only during lunch (subs bring
students there); however, during lunch times only students eating are present
• Recommend additional cleaning between classes.
• Ed will talk to Mary about advising the substitutes to encourage the students to
wipe the desks down
Matt will ask custodians to check hourly and adjust the desks to ensure 6 feet
apart
o Supplies:
Wipes —going thru a lot; have been pushing them into the classrooms to ensure
each has a large quantity
• Placed an order of 800 count wipes in May, hoping they'll arrive next
week
Have been procuring smaller sized tubs elsewhere; have 650 boxes full
Masks and hand sanitizer: have lots of both
Filters: staying on top of ordering more as some are used
• Custodial update
o Staffing:
Two new hires are a huge help in getting everything cleaned in a timely manner
Some night custodians have opted for overtime and come in earlier; float
between schools
• Still looking to fill a floater position
• Still looking for on -call subs (very hard to find/fill)
o Bathrooms: being cleaned 2x during operating hours daily
o Ticketing: system is working well and producing accurate information
Giving teachers a voice
=I=ICE
approved 12-10-20
• Fast response rate after submission
o Snow removal: have enough people and feel ready
• Work order update
o 292 official work orders completed (does not include ad hoc maintenance)
• Policy Review
o EC Management of Buildings and Grounds (reviewed)
• Ok'd by all; next review needed 2023
• Ready to go to SC for approval
o ECA Buildings and Grounds Security (new)
Matt to review against MASC version and add language around athletic field and
track
o ECAB Access to Buildings and Grounds (review)
• Agreed to remove; MASC does not have this policy
• Ready to go to SC for approval
o I<I Visitors to the Schools (review)
Mat to review and add language reflecting Visitor Management System
Next meeting date: December 10, 2020 @4:30pm
Upcoming agenda:
• Review of supplies on backorder
• Approval of policies ECA and I<I
• Work order update
• Custodial updates
• Return to School update
Meeting adjourned: 5:06pm
Respectfully submitted,
Linda Fernando
School Committee