HomeMy WebLinkAboutSchool Comm. 09/11/2020 (2)approved 10-01-20
Mansfield School Committee
Budget Subcommittee Meeting
Minutes for September 11, 2020�
Virtual Meeting 6' o,: I LI
Agenda
A meeting of the Mansfield School Committee Budget Subcommittee was opened and called to order at
11:36 a.m. The meeting was held via Zoom.
SC Members Present: Lynn Cavicchi, Jenn Walsh
Others present: Teresa Murphy, Superintendent
Ed Donoghue, Assistant Superintendent, Finance and Operations
Debbie Scott, Financial Operations Supervisor
1. Approval of Minutes
Approval of Minutes from 2/27 and 5/4 were tabled.
Lynn will check with Diane on the status of May 4 minutes.
2. Old Business: None
3. New Business
FY21 Budget
Ed Donoghue reviewed the various COVID-related funding sources the district is eligible for:
Elementary and Secondary Schools Emergency Relief Fund (federal funding administered by state),
$140k; through at least June 2021.
Corona Virus Relief Fund (CVRF) (state funding; grant application by district) - MA state funding of an
additional $225/student, approx $822k for the district based on grant allocation. Grant proposal has
been submitted to DESE. Expenses must be paid by December 31, 2020. Debbie explained that potential
use of this grant by the district includes salaries, additional building substitutes, paraprofessionals,
custodians, and some teaching positions, in addition to some special education technology, and other
technology items.)
Coronavirus Aid, Relief, and Economic Security CARES Act (federal) (allocated to/administered by Town
of Mansfield) - ends in December; $2.1 million (HVAC, touchless faucet; checking to see if we could use
this to purchase 2 SPED minivans instead of using capital/CIP)
Local aid from state projected $2 million higher in local aid to town than was budgeted.
Concern was expressed over how to sustain staffing and other supplies after December 31, if deadlines
for using relief funds are not extended.
Policies
• JJF - Student Activities Policy and procedures manual Ed and Debbie will review changes needed
to the policy and procedures manual, as identified by the external audit report. Goal of having
recommended revisions to present to the school committee by mid -October.
approved 10-01-20
Mansfield School Committee
Budget Subcommittee Meeting
Minutes for September 11, 2020
Virtual Meeting
• 2020 Student Activities Account Internal Audit - An internal audit is required by policy each year.
Ed plans to conduct it in early fall, to be completed by October 31.
• 2020-21 Student Activities review/approval process. Ed and Debbie will coordinate with office
assistants and report back with a date this could go to the School Committee
• JRD - Student Photographs - To be reviewed and finalized by Ed and Teresa for September 22
School Committee meeting.
• Revolving Accounts policy and/or guidelines - Ed will check with MASBO contacts; Lynn will find
links for Hopkinton and Franklin school districts and their account balance guidelines. Policy may
not be needed but general guidelines would keep the School Committee better informed about
the strategy of managing revolving account balances.
FY22 Budget
Operational Budget Planning Timeline — Based on the timeline from previous years, the budget planning
process would start the week of October 5, with budget templates distributed to principals. Lynn noted
the challenges of and the timeline needed in order for the School Committee to vote a budget,
especially the requirement for an initial vote by the end of December. Ed will check with town and
determine the budget timeline.
Tentative School District Budget Timeline (based on previous years)
TBD: FY22 budget priorities aligned to two-year school improvement plans
TBD: Town provides FY22 budget parameters to school district
TBD: SC meets with Select Board, Fin Com, and Town Manager to discuss FY22 parameters, OR Town
budget subcommittee meets
Oct ? : FY22 budget template sent to Principals & Department Heads
Oct ?: Initial FY22 budget requests, aligned to priorities, submitted to Assistant Supt. of Finance
Oct ? - Nov?: FY22 budget submissions reviewed/adjusted by District Admin. Team
Nov ?: Meet with School Committee budget subcommittee to discuss FY22 budget highlights
Dec ?: Draft FY22 budget submitted to School Committee budget subcommittee for review
Dec ?: Draft FY22 budget submitted to School Committee for review
Dec?: Admin Team presents FY21 Budget Request to School Committee for vote
Jan ?: FY22 budget details presented to School Committee by Admin Team
April 2021: Establish FY23 budget priorities/school improvement plans
March or April 2021: FY22 School Budget Public Hearing (required by state law)
April 2021: Town Budget Public Hearing (date TBA)
April & May 2021: School Committee votes on any changes to FY22 budget
May 2021: FY22 budget submitted to Town Meeting for Approval
June 2021: School Improvement Plans updates for 2020-22 presented to School Committee
Capital Budget Planning Timeline - It was unclear if there would be any capital improvement plan
requests at the fall town meeting. Lynn will ask Kiera to check on the status of the CIP process, so district
capital improvement requests can be re -prioritized and approved by the School Committee, if needed.
Upcoming Agenda Items-
Mansfield School Committee
Budget Subcommittee Meeting
Minutes for September 11, 2020
Virtual Meeting
None
approved 10-01-20
Other- Any items not anticipated by the Chairperson 48 Hours prior to this meeting — None
Meeting adjourned at 12:30 p.m.
Respectfully submitted,
Lynn Cavicchi
Vice Chair
School Committee