HomeMy WebLinkAboutSchool Comm. 09/11/2020ill
Approved 11-05-20
Mansfield School Committee
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Facilities Subcommittee
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Minutes for September 11, 2020 i A o. a
A meeting of the Mansfield School Committee Facilities Subcommittee was opened and called tci i#der
at 9:05 am.
Attendees: Matt Jacques, Ed Donoghue, Linda Fernando, Lauren Scher
Approval of minutes
• Jenn has these notes. They will need to approve next time.
Old Business: None
New Business
• Subcommittee reconfiguration: Lauren is back on the facilities subcommittee, replacing Jenn
Walsh.
• Custodial update:
o There were two retirements, and they are actively trying to fill those positions. The
available positions are now a floating position and a second shift position at QMS. They
are also hiring two long-term substitutes through the end of the school year and they
have candidates for this. In addition, current custodians have agreed to take on extra
overtime hours so that there will be extra coverage during the school day.
• Recap of spring/summer activities
o Strip/wax over 140 rooms districtwide (30% of classrooms) — moving forward, annually
stripping rooms every 3-4 years.
o Top scrubbed and waxed all other classrooms, offices and hallways.
o Repaved the staff parking lot behind the HS and QMS.
o Finished the HS Electrical Upgrade project. The end of a 4 year project. Had to shut
down the electricity completely for 6-7 days to replace the panels/switch gears.
o Repurposed space in all schools for the nurses to use as COVID isolation spaces
o Transformed storage space at Robinson to teaching space
o Refinished bathroom floors at HS and A
o Replaced 13 water bubblers throughout with bottle stations
o Replaced 9 exterior doors using state grant money
• Update on back to school
o Personal Protective Equipment (PPE) — facilities is the designated procurement
department
• Hand sanitizer
• Disinfecting wipes
• Masks (10K adult, 5K child)
• Gloves (6K pairs of gloves)
Face Shields
• Each teacher received a box of gloves a tub of hand sanitizer and wipes
Approved 11-05-20
• They have made their own hand sanitizer distributer to make sure the right
amount was given to each classroom.
• Blue cloth masks. 5 cloth masks have been distributed to each teacher.
o District signage
Worked with a local sign company to come up with similar looking Mansfield
signs about social distancing/mask wearing, etc. There are signs on the walls
and floors.
• Work orders and additional plans for fall 2020
o An inventory management system has been created for PPE. This will help forecast
orders.
o There is now an online Help Desk where staff can report if there is a cleaning issue in the
classroom. A teacher/staff member open a help desk ticket, and then there is a drop
down menu. They have been replying within 24 hours.
o Work order update. First day the teachers were back, they received 36 work orders, and
they are working on addressing these concerns.
o HVAC update. An outside vendor has been spending the week inspecting the HVAC
system districtwide. They have one remaining building to inspect. While facilities is
waiting for the formal report, they have already brought in a town vendor to work with
internal staff to address issues that have been identified. When they publicize the
results of the report, they will also document what issues have been addressed.
o Air purifiers have been purchased and installed at Roland Green and in the science
classrooms. They are waiting for two more on order.
o They have been purchasing additional plexiglass. They have 10 sheets and have 15 on
order (which will come in the next two weeks). Requests for Plexiglas have been coming
from guidance and some other staff such as speech teachers.
o The district has also secured 10,000 square feet of warehouse space in Mansfield, and
furniture will be moved there next week.
Next Meeting Date: Tentatively October 9 at 8:30am. Also, a presentation will be occurring for families
on October 7.